Department:
Facilities Planning (33040)
Classification:
III
Pay Range:
$19.17 - $21.42/HOUR
Work Schedule:
PART-TIME, UP TO 20/HOURS WEEK DURING ACADEMIC SEMESTER. ADDITIONAL HOURS MAY BE SCHEDULED DURING
Dates of Recruitment:
7/14/26 - 7/21/26
UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION
JOB DESCRIPTION
Under the supervision of the Associate Director, Operations & Services, the Student Administrative Support Assistant II is responsible for handling a variety of routine and complex projects, duties, and responsibilities relative for the Department of Facilities Planning of the University Student Union (USU).
JOB DUTIES
• Monitors and maintains the annual budget for the Facilities Planning department, including preparing monthly and quarterly reports for review by the Associate Director, Operations and Services
• Assists with monitoring and maintaining the annual budgets for Capital Outlay, Major Repair and Replacement, and Major Purchases
• Monitors and maintains American Express (AMEX) expenses, including preparing monthly statements, travel expense reports, and using Concur software daily
• Assists in preparing information for furniture, fixture, and equipment purchases
• Assists in the preparation and update of the annual operations calendar
• Maintains construction documents, files, and binders
• Prepares, proofreads, and make corrections to committee minutes for BOD Facilities & Operations committee
• Assists with preparing public presentations and generating reports
• Gathers information relative to facilities operations and analyzes data from various sources
• Performs general office duties, including but not limited to greeting visitors, answering phones, transcribing notes electronically, photocopying, scanning, faxing, filing, developing and maintaining office systems, tracking information and data, and other related tasks
• Assists the Associate Director, Operations & Services with special projects as assigned
• Performs other related duties as assigned.
QUALIFICATIONS
EDUCATION
Must be a currently enrolled CSUN student
EXPERIENCE
Previous related experience and/or specialized education required
OTHERREQUIREMENTS
This position is a sensitive position as designated by the CSU. Following an offer of employment, the appointment is contingent upon successful completion of a background check and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. No applicant will be denied employment solely on the grounds of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances and the relevance of the offense to the position(s) applied for will be considered.
KNOWLEDGE, SKILLS, AND ABILITIES
• Must be detail-oriented, self-motivated, and possess a strong initiative
• Demonstrates leadership and organizational skills
• Excellent customer service skills required
• Knowledge of computer applications including Microsoft Word, Excel, and PowerPoint
• Proficient in verbal and written communication, including effective sharing of relevant information, asking questions, listening, responding appropriately, and composing well-structured written content
• Ability to perform basic mathematical computations including addition, subtraction, multiplication, division and calculating percentages
• Ability to learn to independently manage multiple tasks simultaneously and adhere to deadlines without immediate supervision
• Ability to apply independent judgment, discretion, and initiative to address problems and recommend viable solutions
• Ability to objectively evaluate own performance, including strengths and areas requiring improvement
• Must be able to remain calm under pressure and respond quickly and effectively to both major and minor emergencies, including earthquakes, civil disturbances, and hazardous materials incidents.
• Ability to maintain a neat appearance and courteous disposition
• Ability to work and contribute to an inclusive, diverse working and learning environment
In conjunction with this position, the Student Administrative Support Assistant II will have the opportunity to learn, develop, and acquire the following transferable skills:
ADMINISTRATIVE
• Attention to Detail: Thoroughness in accomplishing a task through monitoring and checking work efficiently.
• Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.
• Tech-savvy: The knowledge to operate modern devices and softwares effectively in the workplace.
• Time Management: The process of managing one's time effectively and productively to complete multiple assigned tasks.
INTERPERSONAL
• Communication: The ability to effectively give and receive information.
LEADERSHIP
• Initiative: Proactively identifies ways to contribute to the organization's goals and mission statement by demonstrating a sense of urgency, motivation, and tenacity in achieving results.
SUPERVISION
Supervision is provided by the Associate Director of Operations & Services.
TYPICAL WORKING CONDITIONS
Work is primarily performed in a temperature-controlled office environment. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. The position is expected to handle/lift packages, equipment, and/or office supplies up to 50 pounds. In addition to regularly assigned work schedule Monday-Friday, must possess an ability and willingness to work some weekends, academic interim, and break periods as needed; must be flexible, adaptable, and readily able to adjust to changes in work environment.
APPLICATION PROCEDURE
Apply online at www.csun.edu/usu/jobs
Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.
The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.