Summer Camp Administrative Assistant

Dawson, a K–12 independent school serving 535 students and located east of Boulder on a beautiful 112-acre campus, seeks a Summer Camp Administrative Assistant for Summer 2027. 

In collaboration with the Director of Summer Camp, this position is responsible for planning, coordinating, and overseeing the overall camp program, as well as approving daily camp activities. The ideal candidate is kind, patient, caring, and passionate about working with children.

The Summer Camp Administrative Assistant works weekdays (Monday–Friday) from January 4, 2027, through August 6, 2027.

• Part-Time: January 4, 2027 - April 30, 2027 (Hours TBD)

• Full-Time:  May 3, 2027 - August 6, 2027 (40 hours per week - 8:00 a.m. - 5:30 p.m)
  
  

The Summer Camp Administrative Assistant is a temporary, seasonal position and is not eligible for benefits. The salary range for this full-time, non-exempt position is $23.00 to $25.00 per hour. Compensation is commensurate with experience, qualifications, and relevant skills. Lunch is provided daily.

Duties and Responsibilities

• Provide administrative and operational support to the Summer Camp Director to help ensure the efficient and successful daily operation of the summer camp program.

• Assist with coordinating and distributing camp communications, including emails, text messages, schedules, announcements, and updates to camp families and staff.

• Serve as an administrative point of contact for camp families, responding to phone calls, emails, and general inquiries in a timely, courteous, and professional manner.

• Assist with camper registration, enrollment processing, maintaining registration records, and tracking required forms and documentation.

• Maintain accurate and organized camper records, attendance information, emergency contact details, medical information, and other required camp documentation.

• Assist with coordinating daily camp schedules, activity calendars, staff assignments, special events, and other program-related logistics.

• Support the Summer Camp Director in preparing for and coordinating staff orientation, training sessions, meetings, and distribution of camp materials.

• Assist with daily camper check-in and check-out procedures, attendance tracking, and communication regarding camper arrivals, departures, and schedule changes.

• Assist with organizing, preparing, distributing, and maintaining camp supplies, equipment, materials, and administrative resources.

• Assist with supervising campers during meals, transitions, special events, and other camp activities as assigned, following established camp supervision procedures.

• Help ensure that camp policies, procedures, rules, and expectations are communicated and followed by campers and staff.

• Maintain awareness of camper dietary restrictions, allergies, and other relevant information; assist with documenting and communicating this information to appropriate camp personnel.

• Assist with responding to parent and guardian questions, concerns, and requests, referring matters requiring additional attention or decision-making to the Summer Camp Director.

• Observe and communicate camper behavior or peer interaction concerns to appropriate camp leadership.

• Recognize potential safety concerns and promptly communicate incidents, injuries, or other unusual situations to the Summer Camp Director.
• Understand and follow established camp emergency procedures and assist with communication and administrative coordination during emergencies.
• Assist with maintaining the cleanliness, organization, and appropriate use of camp facilities, equipment, and shared spaces.
• Assist with coordinating special events, field trips, themed activities, and other camp programming as directed by the Summer Camp Director.
• Maintain appropriate confidentiality when handling campers, family, staff, and other sensitive information.
• Coordinate with the Summer Camp Director regarding assigned responsibilities, operational needs, and matters requiring additional support or direction.
• Exercise sound judgment, demonstrate initiative, and seek guidance from the Summer Camp Director when necessary.
• Perform other administrative and camp-related duties as assigned to support the overall success of the summer camp program.
  
  

Professional and Personal Qualifications:

• Must be at least 21 years of age by the start of camp.
• Prior camp experience, preferably at least one year of experience within a child care program or camp.
• Minimum of 460 hours of experience supervising or leading four or more school-aged children, with the ability to provide appropriate documentation
• Physical ability to actively participate in and assist with camp activities
• Enthusiastic, high-energy individual who enjoys working with children
• Availability to attend mandatory staff and pre-camp training.
• Current First Aid and CPR certification is required prior to the first day of camp
• Lifeguard certification is required prior to the first day of camp, if applicable
• Experience in program planning
• Ability to work collaboratively as part of a team
• Strong leadership, management, and organizational skills
• Patient, enthusiastic, dependable, and self-controlled

• Positive attitude with a sense of humor

• High level of integrity and an exceptional work ethic

Required Expectations:

• Summer Camp Dates: June 7, 2027 - July 30, 2027.

• Minimum Commitment: 2 weeks (not necessarily consecutive). Must commit to the whole summer camp season.

• Must attend the mandatory in-service staff meeting on June 1, 2027, and staff training on June 3rd or 4th, times TBD.

• Must complete all required student safety and child protection training (licensing requirements) before June 4, 2027.

• Must complete 15 hours of pre-camp training provided by the Director of Summer Camp.

• Available for the entire duration of the summer camp program.

• Ability to attend Monday morning meetings at 7:00 a.m.

Knowledge, Skills, and Abilities

• Ability to be flexible, adaptable, and responsive to the changing needs of a summer camp environment.

• Strong organizational skills with the ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced setting.

• Ability to maintain accurate records, manage administrative paperwork, and handle confidential information with discretion and professionalism.

• Proficiency with computer applications and office technology, including email, calendars, Google Workspace, spreadsheets, and other administrative systems.

• Strong written and verbal communication skills, with the ability to interact professionally and courteously with campers, parents and guardians, camp staff, school personnel, and other members of the Dawson community.

• Strong customer service skills and the ability to create a welcoming, helpful, and positive experience for families and camp participants.

• Ability to respond to questions, provide information, address concerns, and direct inquiries to the appropriate camp personnel.

• Ability to exercise sound judgment, maintain composure under pressure, and respond appropriately to unexpected situations or emergencies.
• Ability to recognize potentially hazardous conditions and promptly communicate safety concerns to appropriate camp leadership.
• Ability to work effectively with children and adults from diverse backgrounds and foster a welcoming, inclusive, and supportive environment.
• Demonstrated attention to detail and accuracy when entering information, maintaining camper records, processing forms, and completing administrative tasks.
• Ability to work independently while also contributing positively to a collaborative, team-oriented environment.
• Demonstrate initiative, personal accountability, dependability, and a willingness to assist wherever needed to support successful camp operations.
• Demonstrate enthusiasm, professionalism, and a positive attitude when working with all school constituencies.

• Model the School's virtues of respect, compassion, courage, and integrity.

Working Conditions

The position requires the ability to stand, walk, sit, handle materials and equipment with manual dexterity, reach outward and above the shoulders, climb, squat or kneel, bend, lift, carry, and move office materials, camp supplies, and equipment. The employee must be able to perform the essential functions of the position safely, with or without reasonable accommodation.

In addition, the position requires:

• Ability to work in a busy, active summer camp environment, balancing administrative responsibilities with the daily operational needs of camp leadership, staff, campers, and families.

• Ability to spend extended periods working at a computer, answering phones, responding to emails, entering information, maintaining records, and completing administrative paperwork.

• Ability to frequently transition between office-based administrative tasks and assisting with activities and operational needs throughout the camp environment.

• Ability to work both indoors and outdoors in a variety of weather conditions, including heat, cold, wind, and precipitation, as camp operations may require.

• Ability to interact regularly with campers, parents and guardians, camp staff, and visitors in a professional, friendly, and service-oriented manner.

• Ability to manage frequent interruptions, changing priorities, and multiple requests while maintaining accuracy, organization, and attention to detail.

• Ability to handle sensitive camper, family, and employee information with appropriate confidentiality and discretion.

• Ability to assist with camper check-in and check-out procedures, attendance records, registration documentation, and other daily administrative processes.

• Ability to assist with the preparation, organization, distribution, and collection of camp materials, forms, schedules, communications, and supplies.

• Ability to assist with setting up, organizing, and taking down camp activities, special events, and other program-related functions, including moving materials and equipment.

• Ability to recognize and communicate potential safety concerns, follow established camp procedures, and promptly notify appropriate personnel of incidents or emergencies.

• Ability to remain calm, exercise good judgment, and provide administrative or logistical support during unexpected situations, including emergencies.

• Ability to work a flexible schedule based on camp programming, registration needs, special events, and operational requirements, including occasional schedule adjustments or extended hours when necessary.

• Ability to work collaboratively with camp leadership and staff while demonstrating initiative and the ability to independently manage assigned responsibilities.

• Ability to maintain a positive, welcoming, and professional presence while supporting the overall success of the summer camp program.

To Apply:

Interested candidates should submit a resume and cover letter through the Dawson School website atwww.dawsonschool.org.

1. Click on ABOUT at the top of the homepage.

2. Select Careers.

3. Scroll to the bottom of the page under Our Current Job Openings and select the Summer Camp Administrative Assistant posting.

Please note that only online applications will be accepted.  No phone calls, please.

Dawson School Mission Statement
Dawson School is dedicated to excellence of mind, body, and character. We prepare students through challenging and relevant learning to become creative, resilient problem-solvers who bring their best to the world.

Dawson School Diversity Statement
Dawson is united in nurturing a culture of belonging that embraces diversity of thought, experience, identity, and passion.

Dawson actively promotes and embraces the exchange of diverse perspectives, experiences, and backgrounds through curricular design, community involvement, and the integration of our four virtues - respect, compassion, courage, and integrity – into every aspect of our community life. It is our responsibility to provide a safe and inclusive learning environment for all members of our community, regardless of race, ethnicity, gender identity, sexual orientation, socioeconomic status, age, ability, or religion, as well as to cultivate in each student the ability to make empathetic, socially responsible decisions.

Applicant Acknowledgment and Certification

By submitting my application, I acknowledge and certify that the information provided is true and complete to the best of my knowledge. I authorize the employer to verify any information it deems relevant to my employment application, including my employment history, educational background, credit history, and record of criminal convictions.

I understand that my former employers, educational institutions, and personal references may release information about me in response to inquiries from the employer. I further understand that any offer of employment is contingent upon satisfactory reference checks and the successful completion of a criminal history check.

I acknowledge that providing false, misleading, or incomplete information, or omitting material facts in my application or during the interview process, may result in denial of employment or termination if already employed.

I also understand that I must provide unexpired documentation establishing my legal authorization to work in the United States within three business days of my employment start date.

If employed, I understand that my employment will be on an at-will basis, meaning it is not guaranteed for any specific duration and may be terminated by either party at any time, with or without cause or notice.

The School is an Equal Opportunity Employer and provides equal consideration to all applicants and employees based solely on job-related qualifications, in compliance with all applicable local, state, and federal laws.