Job Description
Position Summary
The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
Key responsibilities
Minimum qualifications
Education:
High School Diploma or GED
Experience:
The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
Key responsibilities
- Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
- Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
- Prepare travel arrangements, including airline reservations and hotel accommodations.
- Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
- Maintain and update CVs for Division Chiefs and Vice-Chair.
- Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
- Provide administrative support for leadership meetings, including preparing agendas and minutes.
Minimum qualifications
Education:
High School Diploma or GED
Experience:
- Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
- Excellent Customer Service skills
- Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
- Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Exemplary planning and time management skills
- Up to date with advancements in office systems and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality required
- ADDITIONAL INFORMATION: Must demonstrate ability to maintain strict confidentiality on all information retained within Department.
Numbers & Facts
| Location | Boston, MA |
Skills
- Administrative Skillsunmatched
- Airline Reservationunmatched
- Business Writingunmatched
- Calendar Managementunmatched
- Clinical Supportunmatched
- Customer Support/Serviceunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Event Managementunmatched
- Executive Assistant Skills unmatched
- High School Diplomaunmatched
- Hotel Reservationunmatched
- Leadershipunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Multitaskingunmatched
- Neuroradiologyunmatched
- Office Managementunmatched
- Presentation/Verbal Skillsunmatched
- Process Developmentunmatched
- Proofreadingunmatched
- Radiologyunmatched
- Reimbursementunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Writing Skillsunmatched
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