File management (paper and digital), including archiving Communicate with staff and distribute important information Coordinate fleet vehicle maintenance and coordination of usage Assist in planning and executing office activities Partner with business integration leader to support local community functions and events Collaborate and Finance and Office Manager to develop and maintain budgets for office activities Maintain accurate documentation to support office-related accounting and financial transactions in accordance with company policies Troubleshoot building related issues and follow up with vendors to get issues resolved Organize and schedule submittal packets and information, assist with proposal drafts and graphics Collaborate with other admin staff across the company Requirements: 5 years of customer service or professional office experience preferred Minimum High School diploma or equivalent Must have valid driver’s license Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat Demonstrated attention to detail, self-motivation, and initiative Team-oriented focus with an interest in making J-U-B successful Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus Salary Range: $19.00 – $23.50 hourly, determined by experience. Main responsibilities include, but are not limited to: Answer and route office phone calls promptly, correctly and in a courteous manner Schedule meetings, office events, order food, and run errands Review and distribute mail and ship packages Monitor, order, and purchase office supplies as needed Make travel arrangements and training registrations Resolve issues with and maintain office equipment and supplies Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment Partner with managers, engineers, and staff to understand needs and provide support including technical document review Complete special project assignments, such as compiling, printing, binding, and document delivery Ownership of conference room and kitchen to include organizing and straightening.