Administration Jobs in New York City, NY

Vaco LLC

$29 - $35

New York, NY

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Jobot

$100000 - $150000

Stewart Manor, NY

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Manage all aspects of estate administration from start to finish, including probate, trust administration, estate planning, and related matters.

Trinitas Regional Medical Center

Elizabeth, NJ

TRMC’s Behavioral Health Department constitutes a freestanding 110-bed acute care psychiatric facility for children and adults, as well as serving as the Union County screening center, and providing residential programs, child and adult outpatient, intensive outpatient and partial hospitalization services. RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team.

Sunrise Senior Living

$31.9 - $42.6

Westwood, NJ

See Sunrise Senior Living Terms & Conditions at https://c-5885-20221207-www-sunriseseniorliving-com.i.icims.com/terms-and-conditions and Privacy Policy at https://c-5885-20221207-www-sunriseseniorliving-com.i.icims.com/privacy-policy and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication AdministrationProvide the highest degree of quality care and services by administering medication and treatments in a safe organized manner.

Beacon Hill

$38.88

New York, NY

Additional duties include ordering and managing office supplies, snacks, and beverages; handling mail and deliveries; maintaining organized and tidy common spaces; monitoring office IT equipment and submitting and tracking IT tickets as needed; scheduling contracted vendors; and supporting ad hoc projects assigned by Sales Operations team members. Our client, a technology and software firm is seeking a Temporary Office Manager to support their New York City-based sales teams by overseeing the daily operations of a 38,000-square-foot office and ensuring a seamless, professional, and welcoming environment for employees and guests.

Atrium

$24 - $28

New York, NY

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Required Experience/Skills for the Administrative Office Manager: 3+ years of experience in office management or administrative support.

Solugenix Corp

$41.38

New York, NY

Proactively manage visa and passport requirements; arrange Global Entry and TSA Preclear if suitable; research and arrange security measures when needed; provide detailed itineraries and assist managers with check-in and booking of in-flight options before departure. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

TemPositions Group Of Companies

$32 - $36

New York, NY

Assist with planning and coordinating company events from team gatherings to corporate functions including handling logistics, vendors, budgets, and timelines. Position summary: Our client, a private equity firm is seeking an Office Manager/Office Coordinator to manage daily office operations.

Defense Holdings, Inc.

$75000 - $95000

New York, NY

Defense Holdings, Inc. (DHi) is seeking an experienced Office Administration Manager to oversee office operations and administrative services. Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients.

Phaxis

$35

New York, NY

An organization in New York is seeking a Program Coordinator with grant administration experience to support program officers and project initiatives focused on climate-related health challenges affecting vulnerable populations. This position supports the Health Team by helping manage grant processes, preparing research and briefing materials, and coordinating meetings and project timelines.

Traylor Bros. Inc.

Secaucus, NJ

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing limitless opportunity for personal and professional growth in a close knit and collaborative organization. We are one of the few companies that possess the ability to complete the most technically demanding underground projects, whether soft ground or hard rock.

Defense Holdings, Inc.

$50000 - $70000

New York, NY

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. This role requires exceptional attention to detail, strong organizational skills, and the ability to coordinate multiple client support activities.

The Salvation Army

Union, NJ

Process vehicle purchases, registrations, titles, and license plate renewals; maintain vehicle fleet database; coordinate division-wide vehicle purchase/sale materials including title, registration & and notarized letters before and after the point of CFC approval to the point of delivery. · Process all Audit correspondence: update and maintain Audit Schedule; set up new audit reports; compile audit information; notify Corps of upcoming audit dates; forward audit results to THQ and Corps officers; follow up with Corps officers to finalize audit reports.

JPMorgan Chase

$91200 - $132000

Brooklyn, NY

Your responsibilities will include assisting with the upkeep of books and records, computation of Net Asset Valuations, preparation of financial statements, overseeing capital events, calculating management fees and carried interest, allocating investor capital and statements, releasing investor reports, and coordinating the year-end process with audit and tax teams. Morgan Alternative Fund Services ("AFS") is part of the Securities Services business group in the Corporate & Investment Bank and is one of the largest fund and portfolio administration businesses in the industry, administering over $950 billion in assets globally.

The National Football League

$1500 - $2000

New York City, NY

Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range. The Associate, Reporting & System Administration Specialist plays a critical role in supporting the daily operations of the NFL's core finance systems, including Oracle ERP, EPM, and Blackline.

The National Football League

New York City, NY

Participate in Football Operations game and event duties as assigned by department including but not limited to Officiating Annual Clinic(s); preseason games; off-site, in-season and off-season staff meetings. Provide Game Day support within Art McNally Game Day Center during the preseason and regular season (pregame set up and checks, in-game communications, post-game reports and follow up.).

New York Blood Center Inc

Rye, NY

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. Working knowledge of federal policies and procedures, state, and industry rules and regulations governing technical aspects of grants and sub-awards including electronic submission, negotiation and administration of grant proposals or reports.

NYU Langone Health

$121792.21 - $190000

New York, NY

The Senior Manager partners closely with technology and business stakeholders particularly Finance, HR, and IT leadership to plan, prioritize, and execute system enhancements, maintenance, and strategic initiatives. As the organization expands its footprint into AWS for disaster recovery and future-state capabilities, the Senior Manager will play a key role in planning and supporting cloud-related initiatives.

NYU Langone Health

$222017.06 - $290472

New York, NY

In this role, the successful candidate will be reporting to the Executive Director, PCC Administration, the Senior Director, PCC Research Administration is responsible for providing leadership and overall administrative direction to the research administration of the Laura and Isaac Perlmutter Cancer Center (PCC), a joint program of the NYU Grossman School of Medicine (NYUSOM) and NYU Langone Hospitals (NYULH), consistent with the strategic direction and decisions made by its Director. Prior strong experience with grants management required, including direct experience with the NCI Cancer Center Support Grant--ideally in a leadership role on a CCSG competitive renewal--and demonstrated senior-level cooperative relationships with NIH/NCI and other granting agencies.

Vestwell

$80000 - $90000

New York City, NY

We have adopted a hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in our Midtown Manhattan, Austin, King of Prussia, and Phoenix offices, so everyone has a setting that is the most productive for them. Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well.

Vestwell

$60000 - $70000

New York City, NY

We have adopted a hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in our Midtown Manhattan, Austin, King of Prussia, and Phoenix offices, so everyone has a setting that is the most productive for them. Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well.

Commonpoint

$55000 - $60000

Bayside, New York

Reporting to the Senior Director of BTC, the Administrative Manager oversees year-round administrative operations and supports the Center’s seasonal programming, including the Sports Complex (October-May) and Pool Club (May-September). Our team is seeking a highly personable, customer service-oriented, organized, and tech-savvy Administrative Manager to serve as a key member of our leadership team.

Commonpoint

$12500 - $15000

Little Neck, New York

ROLE RESPONSIBILITIES: Agency Expectations:Support agency initiatives by carrying out assigned duties accurately and efficiently, while following established processes and contributing to basic data collection, reporting, or documentation as required. With more than 90 program sites and flagship locations in Little Neck, Bayside, Forest Hills, East Elmhurst, and Jamaica, we proudly serve over 125,000 individuals each year.

Norstella

$60000 - $75000

New York, NY

All job applicants will receive equal treatment regardless of race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, physical or mental disability or handicap, medical condition, sex (including pregnancy and pregnancy-related conditions), marital or domestic partner status, military or veteran status, gender, gender identity or expression, sexual orientation, genetic information, reproductive health decision making, or any other protected characteristic as established by federal, state, or local law. Reporting into the Executive EA, the Office Manager - New York will work closely with our administration team (including the global Office Managers and Executive Assistants) to seamlessly enable the operations required to bring our people together.

EnergyHub

$70000 - $100000

Brooklyn, NY

Work with the latest technologies: You'll gain exposure to a broad spectrum of IoT, SaaS and machine learning obstacles, including distributed fault-tolerance, device control optimization, and process modeling to support scalable interaction with disparate downstream APIs. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

Liberty Travel

$26.44 - $31.25

New York, NY

Diversity, Equity & Inclusion: Commitment to diversity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols. The company, which is headquartered in Brisbane, Australia has company-owned leisure and corporate travel business in 23 countries, spanning Australia, New Zealand, the Americas, Europe, the United Kingdom, South Africa, the United Arab Emirates and Asia.

Canyon

$125000 - $160000

New York, NY

As Canyon's first IT Manager, this individual will establish and manage all core IT infrastructure while working alongside specialized technical teams-including AV engineers in Exhibitions and conservation technicians in Canyon's conservation center-to ensure seamless integration across all technology systems. Initially operating as a hands-on sole IT practitioner, they will manage procurement, vendor relationships, and contracts for technology systems, coordinate with integrators and service providers, and develop best practices for cybersecurity, access control, and data integrity.

GreenLife Healthcare Staffing

Jericho, NY

We partner with hospitals, clinics, nursing homes, multi-specialty groups, and private practices to match talented individuals with roles that align with their skills and career goals. Greenlife Healthcare Staffing is a leading nationwide recruitment agency dedicated to connecting healthcare professionals with top-tier opportunities.

Almstead Tree and Shrub Care

New Rochelle, NY

Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed. Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments.

Elite Amenity Management

$26 - $33

Great Neck, NY

Programming and EventsAssist in developing diverse programs and events, collaborating with professionals, such as instructors and trainers, to offer high-quality classes, workshops, and activities for the summer. Our team of experienced professionals provides a wide range of services, including management, wellness services, design, and much more, creating a great amenity experience for each client.

GenScript/ProBio

$80000 - $95000

Piscataway, NJ

Guided by its mission to Make People and Nature Healthier Through Biotechnology, GenScript has become a trusted global partner with a team of 5,500+ employees, supporting over 200,000 customers across 100+ countries and regions, including the world's Top 20 pharma companies. The Site Employee Experience Manager is responsible for creating a great employee and guest experience at the site including facilities amenities, food services, supplies, working spaces, meeting rooms, and travel services.

Englewood Lab, Inc.

Totowa, NJ

Responsibilities: The General Affairs & Operations Specialist - Manager is responsible for providing strategic oversight of the company's operational infrastructure and non-payroll expenditures through a variety of tasks, including:Operational Support & Office ManagementOversee day-to-day office operations, including space planning, office supplies procurement, and mail/logistics management to ensure a seamless work environment. The General Affairs & Operations Specialist - Manager provides strategic operational oversight by managing the company’s non-payroll expenditure, physical infrastructure, and contractual ecosystem.

JCCs of North America

$55000 - $65000

Stamford, CT

Acting as the ultimate integrator, you will keep the professional team (especially the Lead Rabbi) on task, ensure flawless site logistics, and lead our campaign to grow the TBC community from 70 to a vibrant hub of 250+ families. Operational Integration: Serve as the primary liaison to JCC HQ, facilitating seamless coordination with centralized Marketing, Development, and Finance departments to ensure TBC is fully supported without duplicating back-office efforts.

Ropes & Gray

$127900 - $195000

New York, New York

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests.

FACE FOUNDRIÉ

Morristown, NJ

The Front Bar Receptionist is responsible for creating a welcoming and positive experience for every guest that comes through the door. Follow all safety, sanitation and hygiene procedures before, during and after services to ensure board compliance at all times.

Ulta Beauty, Inc.

Maywood, New Jersey

Manage salon supply inventory and the ordering process, ensuring allocated budget is adhered to and necessary products for services are on hand.• Use the company’s task management tool as directed to prioritize and execute store workload, including product and marketing resets, pricing updates, inventory related tasks, cleaning, and replenishment.• Support the planning and execution of services events that deliver an unrivaled guest experience, drive brand partner collaboration, and deliver on sales and payroll goals set by Ulta Beauty.• Review, analyze, and react to Ulta Beauty’s financial and operational reporting regularly, including services visits and audit results, regularly and in a timely manner.•

SPS-North America

$100000 - $125000

New York City, NY

In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. The Workplace Experience Manager will be executing plans aligned to the overall strategy ranging from visitor and arrival experiences, firm events and celebrations, supporting team lead administrative functions in various workstreams and more.

Canon USA & Affiliates

NEW YORK, NY

Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site. + Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.) without guidance from supervisor.

Almstead Tree and Shrub Care

$80000 - $98000

New Rochelle, NY

Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed. + Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments.