NewSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, Illinois$74,000–$90,000 / year
NewLegal Assistant--Personal Injury JobotLegal Assistant--Personal InjuryChicago, IL$60,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Legal Assistant will handle administrative and case-related tasks, communicate with clients and outside parties, and help manage files from intake through resolution.
Executive Assistant Beacon Hill Staffing Group, LLCExecutive AssistantLake Forest, Illinois$100,000–$120,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
Executive Assistant Reed Smith USExecutive AssistantChicago, Illinois$36–$44.23Full timeThis role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.
Assistant Property Manager Beacon Hill Staffing Group, LLCAssistant Property ManagerChicago, Illinois$70,000–$75,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Laboratory Assistant II Endeavor HealthLaboratory Assistant IIArlington Heights, ILOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
NewCertified Physical Therapist Assistant The Pain Center of IllinoisCertified Physical Therapist AssistantChicago, ILThe PTA will work under the direction of a licensed Physical Therapist to deliver high-quality patient care, assist in implementing treatment plans, and help patients achieve their rehabilitation goals. Minimum 1–2 years of experience in an outpatient or orthopedic physical therapy setting preferred (new graduates will be considered).
Senior Administrative Assistant (Administrative Support Assistant III) - Customer Core & Identity Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Customer Core & IdentityChicago, IL$73,500–$83,900 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
Senior Administrative Assistant (Administrative Support Assistant III) - GPN International Market Development (Americas) Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - GPN International Market Development (Americas)Chicago, IL$73,500–$83,900 / yearCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
Senior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network Pricing & Analytics Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Global Payment Network Pricing & AnalyticsRiverwoods, IL$73,500–$83,900 / yearCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
Senior Administrative Assistant (Administrative Support Assistant III) - GPN Tech Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - GPN TechChicago, IL$73,500–$83,900 / yearCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment.
Seasonal Administrative Assistant - 10 Month Position COMMUNITY HIGH SCHOOL DISTRICT 218Seasonal Administrative Assistant - 10 Month PositionHarvey, ILProficient in Microsoft Word, Excel, and Google Workspace (Docs, Sheets); ability to learn and navigate district student information systems. Excellent organizational skills and attention to detail, with demonstrated ability to meet deadlines and manage multiple priorities in a high-volume environment.
Assistant to the Administrative Assistant to the Principal (Elementary) Barrington 220 School DistrictAssistant to the Administrative Assistant to the Principal (Elementary)Hough, IL$21.81–$23.17 / hourPOSITION SUMMARY: This position is responsible for supporting the administrative assistant in organizing and implementing clerical, administrative and general office support for an elementary Principal in the District, including transcription, typing, record and file maintenance, mail distribution and telephone reception. Assist in maintaining various school financial accounts and prepare purchase orders, maintenance requests and other requisitions as needed.
Administrative Assistant/Receptionist PalAmerican SecurityAdministrative Assistant/ReceptionistAlsip, IL$19.50–$19.50At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction: Curious – We embrace continuous learning and encourage team members to seek opportunities for growth and innovation. With our depth of knowledge, our focus on innovation and our never-ending desire for self-improvement, PalAmerican is your best choice when looking for a dedicated security partner committed to exceeding your highest expectations.
Administrative Assistant II POOL Cook County GovernmentAdministrative Assistant II POOLChicago, ILIf the Cook County Sheriff's Director of Compliance sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff's Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.". Use knowledge of varied and intermediate functions of computer software and programs to edit and appropriately format written or electronic communication or reports; clarifies or corrects missing information, improper formatting, or other discrepancies of record.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantChicago, IL$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewAdministrative Assistant SURESTAFFAdministrative AssistantBensenville, ILAs a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast. The premise of this role is providing efficient and accurate information to both internal and external company customers to ensure smooth workflow.
Administrative Assistant INSPYR SolutionsAdministrative AssistantChicago, IL$25–$27 / hourIND-TELECOMInformation collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities.
ID 6715 - Administrative Assistant II - 6.0 hours/day for 191 days/year Lake Oswego School DistrictID 6715 - Administrative Assistant II - 6.0 hours/day for 191 days/yearRiver Grove, IL$21.77–$29.78 / hourPerforms a variety of administrative tasks, including answering telephones, routing telephone calls or messages to appropriate staff, operating general office machinery, typing, proofreading, scheduling, filing and handling all incoming and outgoing mail, parcels and other items. Special Requirements: The person selected for this position must be able to provide: proof of college education, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.
Legal Administrative Assistant Nelson Mullins Riley & Scarborough, L.L.P.Legal Administrative AssistantChicago, IL$70,000–$95,000 / yearThis role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.
Receptionist / Administrative Assistant Heart Med LLCReceptionist / Administrative AssistantSkokie, ILSupport clinical staff with communication and documentation, facilitating seamless interactions between patients and provider teams. If you are enthusiastic about contributing to a dynamic team dedicated to patient monitoring and care, we encourage you to apply for the Receptionist/Administrative Assistant position.
Post Secondary Counseling Assistant/Administrative Assistant I Township High School District 214Post Secondary Counseling Assistant/Administrative Assistant IBuffalo Grove, ILMust have a working understanding of varying building needs and priorities as well as communicate with various departments, district partners/vendors in order to best support office needs. Administrative Assistant I, 4 hours/day, 20 hours/week, Grade 4. GENERAL RESPONSIBILITIES: This work involves a variety of tasks related to the operation of the department.
Administrative Assistant- IL- Admissions Midwestern UniversityAdministrative Assistant- IL- AdmissionsDowners Grove, ILMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Communication: Demonstrates clear, professional written and verbal communication with applicants, faculty, staff, and campus partners DEI & Accessibility: Supports an inclusive and welcoming environment through equitable, responsive, and respectful interactions.
Administrative Assistant to the Assistant Principals Township High School District #113Administrative Assistant to the Assistant PrincipalsDeerfield, ILSpecific psychological demands of this job include the ability to remain calm under stress levels associated with job demands which include managing multiple tasks, setting priorities, and working on time-sensitive projects with tight deadlines. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and private providers.
Administrative Assistant - Child Protection Unit Kane County IllinoisAdministrative Assistant - Child Protection UnitGeneva, ILFile Petitions for Adjudication, Termination for Parental Rights, Petitions to Revoke, and various Motions and send out notices with proof of service when necessary. ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: Keep weekly stats of cases, tally at the end of each month and prepare a monthly report.
Property Administrative Assistant Jones Lang LaSalle IncProperty Administrative AssistantChicago Ridge, ILResponsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Administrative Assistant - Main Office Hinsdale Town High School District #86Administrative Assistant - Main OfficeHinsdale, ILSkilled in operating office technology including e-mail, Microsoft Office, G-Suite, voice mail, fax, copier, etc. Ability to set work priorities, multi-task and work independently, and use time management and organization strategies well.
ADMINISTRATIVE ASSISTANT II -FACILITIES Sinai Health System IncADMINISTRATIVE ASSISTANT II -FACILITIESChicago, ILKey Job Activities: Under minimal supervision, performs broad and department-specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of institutional procedures related to the work performed. Position Purpose: The HCH/MT.SINAI Administrative Assistant II provides confidential administrative support to one or more designated Director(s), Manager(s), department, and office.
NewBranch Administrative Assistant Graham Healthcare GroupBranch Administrative AssistantNorthbrook, IllinoisGraham Healthcare Group is seeking a Branch Administrative Assistant who plays a vital role in supporting branch operations by managing scheduling and communication tasks, serving as the primary contact for incoming calls, and assisting patients, families, facility partners, and staff with scheduling inquiries. Responsible for updating and preparing the end-of-day report according to the company-approved template, ensuring essential field and triage information is communicated to the after-hours and weekend teams.
Grade Level II: Administrative Assistant II Proviso Township High Schools District 209Grade Level II: Administrative Assistant IIHillside, ILMaintain budget and purchase supplies for the Special Education Office; track inventory of Special Education Office supplies. Maintain updated contact information for company students, parents, suppliers, as related to the function of the Special Education Office ; keep such information confidential.
Legal Administrative Assistant Rhoades Levy LawLegal Administrative AssistantNorthbrook, ILRhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking a legal administrative assistant to join its rapidly growing and highly collaborative law firm. Providing administrative support to attorneys, paralegals, and other legal administrative assistants.
Anticipated Administrative Assistant II - API Township High School District 214Anticipated Administrative Assistant II - APIRolling Meadows, ILThe assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties.
Anticipated Administrative Assistant II - APAO Township High School District 214Anticipated Administrative Assistant II - APAOWheeling, ILThe assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties.
Administrative Assistant Ghafari AssociatesAdministrative AssistantChicago, IllinoisSince 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.
Administrative Assistant Hyde Park Day SchoolAdministrative AssistantChicago, IL$22–$25 / hourHyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.
Administrative Assistant - Healthcare and Technology U.S. BancorpAdministrative Assistant - Healthcare and TechnologyChicago, IL$25.77–$34.33 / hourThis Administrative Assistant position, reporting to the Payments Distribution Group Head of Healthcare, and also supporting the Payments Distribution Group Head of Technology, Digital, and Mobility, will serve as a key administrative partner and play a critical role in enabling success within the organization. In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Administrative Assistant, Investment Banking StoutAdministrative Assistant, Investment BankingChicago, IllinoisProvide comprehensive administrative support to Stout’s Investment Banking group, helping ensure seamless day-to-day operations for Managing Directors and the broader team. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators.
Administrative Assistant Cera Construction IncAdministrative AssistantSchaumburg, ILThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Administrative Assistant The Salvation Army USAAdministrative AssistantChicago, IL$18.11–$21.73 / hourSkills: • Proficiency in Microsoft Office (Word, Excel, Outlook) • Strong organizational, time-management, and attention-to-detail skills • Excellent written and verbal communication skills • Experience working in a nonprofit social services or faith-based organization • Familiarity with Salvation Army systems, policies, and reporting structures • Experience supporting compliance, accreditation, or grant-funded programs. • Ability to maintain strict confidentiality • Attention to detail • Strong interpersonal and customer service skills • Ability to manage multiple priorities and meet deadlines • Ability to work independently and collaboratively in a team environment • Commitment to professionalism, integrity, and service • Positive attitude and ability to be flexible in light of changing job situations • Supportive of the mission of The Salvation Army.
Administrative Assistant Absence ComPsych CorpAdministrative Assistant AbsenceChicago, IL$19–$24 / hourOur GuidanceResourcesR and AbsenceResourcesR solutions deliver end-to-end mental health, well-being, work-life, health navigation, and absence support to more than 75,000 customers worldwide, touching more than 160 million lives across 200 countries. Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters and create basic reports and summaries from the generated data.
Administrative Assistant McDonald's CorpAdministrative AssistantChicago, IL$60,196–$75,245 / yearDepartment Overview McDonalds USA is looking for an Administrative Assistant that will provide support to McDonalds USA leadership team members. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet.
Executive Administrative Assistant Nidec Motor CorporationExecutive Administrative AssistantChicago, ILThe Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned executive holding multiple senior leadership roles, including First Senior Vice President, Chairman, and President of Nidec Motor Corporation. Nidec is the world's leading manufacturer of electric motors, drives, and controls, powering nearly everything that spins and moves, from smartphones and household appliances to electric vehicles, factories, data centers, aircraft, and critical infrastructure.
Administrative Assistant II, Executive Support, Data Reporting, Project Management CNAAdministrative Assistant II, Executive Support, Data Reporting, Project ManagementChicago, IllinoisIntermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia,California, Colorado, Connecticut, Illinois,Maryland, Massachusetts, New York and Washington,the national base pay range for this job level is $35,000 to $65,000 annually.
Program Administrative Assistant - Child Development Center City Colleges of ChicagoProgram Administrative Assistant - Child Development CenterChicago, IL$54,835.31–$57,577 / yearThe Child Development Laboratory Schools will lead the City of Chicago in providing high-quality, comprehensive programs, as well as demonstration and training sites that serve faculty, students, and children of college staff and the greater Chicago community. The program's approach to Child Development and Education is developmentally and linguistically appropriate and demonstrates the understanding that children have individual rates of development, interests, temperaments, languages, cultural backgrounds, and learning styles.
Administrative Assistant - Immaculate Conception - Chicago - Vic. VI IMMACULATE CONCEPTION & ST MICHAELAdministrative Assistant - Immaculate Conception - Chicago - Vic. VIChicago, IL$20–$30 / hourPart timeThe Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.
Administrative Assistant to the Assistant Superintendent of Student Services TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant to the Assistant Superintendent of Student ServicesPalatine, ILServe as registrar for alternative schools, handling student enrollment, withdrawals, and record management in compliance with regulations for students not receiving special education services at alternative schools. Responsibilities: Provide administrative support to the Director of Student Services and Assistant Directors of Special Education, managing schedules, communications, and daily office operations.
Product Life Management Administrative Assistant Compu-Vision Consulting Inc.Product Life Management Administrative AssistantBolingbrook, IL$31 / hourResponsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in PIM) for all skus per buyer's direction including disposition codes and markdowns. Operational support: Provides operational support with high attention to detail, communication visibility to operations of category transitions, ability to troubleshoot, root cause and problem solve.
Administrative Assistant III - Medical Group Cardiology-Cardiovascular Institute Endeavor HealthAdministrative Assistant III - Medical Group Cardiology-Cardiovascular InstituteGlenview, IL$23.24–$34.86 / hourOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
Administrative Assistant – Activities, Athletics, and Human Resources TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant – Activities, Athletics, and Human ResourcesPalatine, ILJob Summary: The role of Administrative Assistant for Activities, Athletics, and Human Resources provides comprehensive administrative support to the Director of Activities/Athletics and is responsible for coordinating key operational functions related to facility rentals, student and staff onboarding, and recognition programs. Facilitate job requisitions, postings, and onboarding procedures for individuals supporting activities, athletics, and miscellaneous roles, including student teachers, non-paid interns, out-of-district coaches/sponsors, volunteers, and agency staff.