1,012 Results for

Administrative Jobs in San Mateo, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Jose, CA4 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

San Francisco, CA4 days ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

Concord, CA4 days ago

$94.86–$142.30 Per Hour

See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The RN-Administrative Supervisor will act as Incident Commander designee when the disaster plan is activated until a senior administrative person is available to assume responsibility.

New!

Concord, CA4 days ago

$94.86–$142.30 Per Hour

San Francisco, CA7 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

San Francisco, CA7 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

Oakland, CA1 day ago

Physical Requirements: The essential functions of this position require the ability to: Work outside in varying temperature, weather, and humidity conditions-100% of the job is performed outside, work alone and in remote locations. About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

New!

Oakland, CA1 day ago

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

New!

San Francisco, CAToday

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. As a Cantonese-English Bilingual Customer Service Representative working at the Embacardo BART station in San Francisco, CA, you’ll be a part of bringing humanity to business.

New!

San Francisco, CAToday

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. TTEC is a global consulting, technology, and managed services company that helps brands deliver smarter, more human customer experiences through data, AI, and technology.

New!

Foster City, CA2 days ago

$149,800–$240,100 Per Year

This position requires working closely with Product teams to understand go‑to‑market strategies and client demand, develop subject matter expertise, deliver high‑quality product documentation, define efficient implementation and onboarding processes, and establish support models that enable consistent and scalable product adoption. The individual will also partner with service experience teams across Visa’s five global regions to drive global readiness by communicating product launches and enhancements, supporting pilot initiatives, and training regional Client Services teams to ensure long‑term success.

New!

San Rafael, CAToday

$30–$34 Per Hour

The Accounts Payable Coordinator supports daily AP operations by managing the AP inbox, assisting with invoice processing, and helping maintain communication with internal stakeholders and suppliers. Manage the Accounts Payable email inbox, reviewing incoming messages and responding to general inquiries or routing complex issues to the appropriate analyst.

San Rafael, CA9 days ago

$35–$40 Per Hour

Minimum of 8 years of experience supporting executive level leaders such as VP, SVP, or C-level executives, including office administration tasks. Provide comprehensive administrative support to the People Leadership Team (PLT), reporting directly to the Chief People Officer (CPO).

New!

Santa Clara, CA2 days ago

$87,120–$145,200 Per Year

The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.

New!

Richmond, CAToday

$32.14–$32.14 Per Hour

Collaborate and coordinate with team members to manage all other incoming customer requests, including support for quoting new service categories and working with the billing team on the customer invoicing process. Provide technical support to customers and Client teams, providing guidance in chemical grouping, disposal options, approvals, RCRA & DOT regulations, and compliance.

San Ramon, CA7 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

San Mateo, CA11 days ago

As an ABM, you are on a direct path to become a Branch Manager, a critical leader role within our Investor Services organization, which is responsible for helping individuals and families with their financial goals, including retirement planning, charitable giving, estate planning, active investing or managing banking and lending needs. In more than 300 branch offices in 45 U.S. states, youll find Branch Managers leading and coaching their teams as they work directly with our clients to achieve their financial goals.

San Jose, CA14 days ago

From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.

San Jose, CA14 days ago

$250,000–$350,000 Per Year

The Tax Managing Director, Transaction Advisory Services is an essential team member that will team with the west region transaction advisory principals to grow the practice and will lead teams responsible for traditional large firm M&A tax consulting (deal structuring, due diligence, post-deal integration, tax attribute management, and other special projects). The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.

Palo Alto, CA10 days ago

$140–$185.19 Per Hour

This role is responsible for leading both 24/7 facilities operations and the overall strategic plan in the following areas: 1. Food services at Palo Alto Hospital campus: manages patient ordering, meal preparation and delivery for patients at 300 and 500 Pasteur, tableware and cookware maintenance, Palo Alto hospital campus staff and visitor food options, food vendors, food production & procurement, and executive dining, catering & event services. 2. Environmental services (EVS) at Palo Alto hospital campus: 24/7 operations that oversees general aesthetics and cleaning, waste stream management, patient room, and terminal room cleanings in 300 Pasteur, 500 Pasteur, 875 Blake Wilbur and 900 Blake Wilbur, representing a total of 1,877,637 square feet.

New!

Stanford, CA1 day ago

$18.70–$22.44 Per Hour

Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives.  . Before getting started, they review their sales goals, learn about new arrivals and top-selling items, and stay up to date on current trends and promotions - so they’re fully informed and ready to engage, educate, and sell with confidence.

Oakland, CA10 days ago

Location: OHNS/Ear, Nose & Throat, UCSF BCH Oakland OPC2. Managing patient documentation requests.

New!

East Palo Alto, CAToday

$20–$24 Per Hour

Works closely with physicians, clinic staff, and ancillary teams to ensure accurate booking of procedures, including verification of provider block time, room availability, equipment, and supplies. Enters and updates scheduling data, manages changes and reschedules, and communicates updates to patients and care teams.

Pleasanton, CA7 days ago

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

New!

Pleasanton, CA4 days ago

New!

San Francisco, CA1 day ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA13 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA13 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

Stanford, CA2 days ago

$35–$40 Per Hour
Full-time
Employee

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing and evaluating bids, and negotiating with suppliers.

New!

Stanford, CA2 days ago

$20–$25 Per Hour
Temporary
Contractor

This includes handling the critical calls associated with the Medical Center. Duration: 03 Months (High Possibility of extension as well as conversion).

San Rafael, CA11 days ago

$30–$39.60 Per Hour
Full-time
Employee

This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance, and have the ability to look ahead at potential issues that need addressing early. The Executive Coordinator's assignments will be varied and complex in nature, requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity, and discretion in resolving issues.

Stanford, CA11 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA30+ days ago

Full-time
Employee

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

Richmond, CA16 days ago

$25–$30 Per Hour
Contractor
Full-time

The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. Oversee post-shipment processes, including reviewing job documentation, verifying approvals, and resolving discrepancies to ensure acceptance and accurate invoicing.

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

Brisbane, CA28 days ago

$20–$25 Per Hour

This facility specializes in order fulfillment, inventory management, and customer receiving, and were looking for someone who can help ensure smooth daily operations and exceptional client service. Serve as the primary point of contact for clients: overseeing the workflow in the warehouse of receipts, orders, and meeting daily operational deadlines.

San Ramon, CA30+ days ago

Working closely with the President and Chief Executive Officer, this individual will optimize executive workflows by managing schedules, communications, and key initiatives while maintaining the highest level of professionalism and discretion. A mission-driven organization is seeking an experienced Executive Assistant to support senior leadership and ensure seamless day-to-day operations.

San Francisco, CA10 days ago

$28–$32 Per Hour

This is an ideal role for someone who understands insurance workflows, enjoys optimizing processes, and is motivated by supporting a successful, high-performing sales organization. This position combines operational coordination, KPI tracking, administrative excellence, and sales enablement to ensure our team executes at a high level every day.

Pleasant Hill, California30+ days ago

$55–$60

Train staff on team techniques such as group socialization activities, which restore or expand normal social roles, individual and group therapies in various forms such as reality orientation, art and music therapy, and psycho-social drama. The PSS works as a member of the Choice in Aging team to meet our mission to provide the services needed for frail elderly and disabled adults to remain independent and retain their dignity while engaging in an active social life.

San Rafael, California30 days ago

$25–$29

Under the supervision of the Program Manager, the Peer Support Specialist works directly with program participants, community-based providers, and government agencies to assist participants in orientation to services and successfully navigating their community reintegration processes. Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social, and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.

San Francisco, California30+ days ago

$28–$28

Our programs specialize in preventing family homelessness when possible, providing shelter and transitional housing to families in times of need, supporting the wellbeing and academic achievement of children who experience homelessness, and quickly returning families to safe and stable housing throughout the Greater Bay Area. We welcome applications from people with a variety of backgrounds and ages, including people of color, candidates with lived experiences, candidates in the LGBTQ+ community, and candidates who identify personally at any part of the gender spectrum.

New!

Milpitas, CA6 days ago

This role will act as the liaison between IT and Facilities, ensuring successful assessment and delivery of IT infrastructure, workplace technology, and facilities systems for new buildings, expansions, conference rooms, and data center buildouts across multiple regions. Provide hands on project management: Drive plans, milestones, risks, and dependencies, Facilitate status meetings and steering committee discussions.

New!

Santa Clara, California3 days ago

$18.20–$19

PURPOSE:The Admin Assistant will primarily be expected to assist an immigration lawyer and paralegals with admin assistance and providing extra help when and where it is needed. We do corporate, tax, immigration, litigation, employment, entertainment, real estate, intellectual property, family law, and mergers & acquisition work.

San Rafael, California30+ days ago

$28.42–$35.52

Must efficiently handle client cancellations and provider call-outs by promptly arranging alternate coverage or rescheduling to ensure consistent service delivery. Patient Care Navigation:Guide patients through care pathways efficiently, monitoring their progress and proactively identifying and addressing care delays and barriers.

Pleasant Hill, CA16 days ago

$18–$18.50 Per Hour

Serve as the “Director of First Impressions” by greeting visitors, residents, and families with warmth and professionalism while providing accurate information and direction. Maintain a clean and organized front desk area, present a professional appearance, and stay informed about community events to keep residents and guests engaged.

Sunnyvale, CA8 days ago

Drive Sales Through Education: Confidently recommend and sell our exclusive Wax Pass® and retail products by connecting guests with solutions they'll love. Become a Product & Service Expert: Master our services and product line to educate guests on personalized routines that will help them look and feel their best.

Sausalito, CA18 days ago

To request a paper copy of any communication for no charge, please write to Human Resources at 496 Jefferson St, San Francisco, CA 94606 or email humanresources@sfoportco.com. Only in Sausalito and Sausalito Sweets is a tandem Ice Cream Shop and Retail Store looking for some great sales and customer service professionals for our both locations.

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Administrative Jobs in San Mateo, CA

Jobs

Personal Assistant Manager (2026)Excellence Services, LLC

Litigation AssistantJobot

Estate Planning AssistantJobot

RN - Administrative Supervisor - Inpatient - Per Diem - 8 Hour - Variable ShiftJohn Muir Health

RN - Administrative Supervisor - Inpatient - Part Time - 12 Hour - NightsJohn Muir Health

Office AdministratorVaco LLC

Legal AssistantVaco LLC

Bilingual English/Spanish Customer Service RepresentativeTransdev

Customer Service Representative Bilingual Cantonese/MandarinTransdev

Bilingual Customer Service Representative – Cantonese-English - Part TimeTTEC

Bilingual Customer Service Representative - Mandarin-English - Part TimeTTEC

Senior Consultant, Client Services - Global Service ExperienceVisa Technology and Operations LLC

Accounts Payable CoordinatorJoulé

Executive AssistantJoulé

Commercial Construction Assistant SuperintendentHITT Contracting

Technical Customer AdvisorECLARO

Executive Assistant/Office ManagerC-Suite Assistants

VP, Assistant Branch ManagerCharles Schwab

Project Manager, Digital Customer ExperienceWD

Tax Managing Director, Transaction Advisory Services (M&A)bdo consulting

Vice President, Hospitality & FacilitiesStamford American International Hospital

Retail Selling Support Associate - Womens Clothing, Stanford Shopping Center - Part TimeMacy’s

Administrative/Practice CoordinatorAxelon Services Corporation

Surgery Scheduler (Healthcare Support)Tech One IT

Service AdvisorHendrick Automotive Group

Service AssistantHendrick Automotive Group

Executive AssistantReed Smith LLP

Customer Service Representative (Work From Home)AIL

Customer Service Representative - Work From HomeAIL

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Administrative Services AdministratorTalent Software Services

Medical Customer support/ AdminCollabera

Executive AssistantTalent Software Services

Facilities InspectorTalent Software Services

Phlebotomist / Administrative Assistant1Life Healthcare, Inc.

Customer Services CoordinatorAbove and Beyond Talent Acquisition

SecretaryBOLT Staffing

Distribution Customer Service AgentEmploynet

Executive AssistantMurray Resources

Sales Operations & Administrative Support SpecialistFarmers Insurance - Office of Ray Mizrachi

Psychological Services SpecialistChoice in Aging

Peer Support SpecialistCenter Point, Inc

Children's Services SpecialistHamilton Families

IT Facilities Program ConsultantNoblesoft Technologies

Immigration Assistant (FT)Chugh LLP

Scheduling Site Care CoordinatorCortica

ReceptionistCarlton Senior Living

Sales/Customer ServiceEuropean Wax Center- California

Full-time/ Part-time Customer Service and Sales Associate (Sausalito)SFO/PORTCO

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