NewAdministrative Support - Contract TalentBurst, Inc.Administrative Support - ContractSanta Clara, CA$36–$38.15 / hourThis role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance. Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.
NewAdministrative Staff Supervisor TrendtecAdministrative Staff SupervisorSan Jose, CA$50 / hourFull timeThe position provides leadership to the administrative support team, coordinates Board and Committee meeting operations, develops and improves administrative processes, and ensures the efficient delivery of administrative services that support the department's business operations.
Administrative Support BC ForwardAdministrative SupportSanta Clara, CAPart timeThe ideal candidate will have strong experience in stakeholder coordination, governance and meeting operations, content development, and data visualization, and a proven ability to drive cross-functional follow-ups, maintain complex documentation pipelines, and deliver data-driven visibility into team performance. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
NewLegal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
NewOffice Administrator Vaco LLCOffice AdministratorSan Francisco, CA$30–$32Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Administrative & Program Support Coordinator (ASC II) California State UniversityAdministrative & Program Support Coordinator (ASC II)Hayward, CAWorks with professional staff and Director to develop a system of structured and data driven requests for hiring and program expenditures with deadlines tied directly to financial purchasing requests, justification, approval and expenditure process times to ensure timely procurement of materials, delivery of program services and hiring of students. The position serves as the department's front-line contact for students, faculty, staff, campus partners, and community members; provides lead work direction for student assistants; and ensures the timely completion of departmental processes, transactions, communications, and reporting requirements.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)San Francisco, CA$48,335–$51,179 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Clerical & Administrative Support Opportunities San Francisco State UniversityClerical & Administrative Support OpportunitiesSan Francisco, CaliforniaThe appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
Confidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & Finance CSU CareersConfidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & FinanceSan Francisco, CaliforniaThis position requires exceptional organizational, communication, customer service, and technical skills; the ability to manage multiple competing priorities in a fast-paced executive office environment; the ability to exercise independent judgment and maintain confidentiality in sensitive matters; and the ability to work collaboratively and professionally with a diverse campus community. Serves as the primary coordinator for monthly University Budget Committee (UBC) meetings including hosting and managing Zoom meetings/webinars with large campus audiences; preparing and presenting PowerPoint presentations; coordinating presentation materials; and providing real-time meeting support and troubleshooting.
NewAdministrative Support-Student Assistant (Basic Needs RedBird Center) Dallas CollegeAdministrative Support-Student Assistant (Basic Needs RedBird Center)Mountain View, CaliforniaThe Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools).
Confidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & Finance California State UniversityConfidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & FinanceSan Francisco, CA$80,004–$92,004 / yearThis position requires exceptional organizational, communication, customer service, and technical skills; the ability to manage multiple competing priorities in a fast-paced executive office environment; the ability to exercise independent judgment and maintain confidentiality in sensitive matters; and the ability to work collaboratively and professionally with a diverse campus community. Serves as the primary coordinator for monthly University Budget Committee (UBC) meetings including hosting and managing Zoom meetings/webinars with large campus audiences; preparing and presenting PowerPoint presentations; coordinating presentation materials; and providing real-time meeting support and troubleshooting.
Clerical & Administrative Support Opportunities California State UniversityClerical & Administrative Support OpportunitiesSan Francisco, CAThe appointments vary in classification, salary, and length (not exceeding 180 days) and provide varying levels of general office, clerical, and secretarial support for students, faculty, and/or staff. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
Confidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & Finance Administration & FinanceConfidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & FinanceSan Francisco, CaliforniaThis position requires exceptional organizational, communication, customer service, and technical skills; the ability to manage multiple competing priorities in a fast-paced executive office environment; the ability to exercise independent judgment and maintain confidentiality in sensitive matters; and the ability to work collaboratively and professionally with a diverse campus community. Serves as the primary coordinator for monthly University Budget Committee (UBC) meetings including hosting and managing Zoom meetings/webinars with large campus audiences; preparing and presenting PowerPoint presentations; coordinating presentation materials; and providing real-time meeting support and troubleshooting.
NewAdministrative Assistant - HR & Office Support PEAK Technical Services Inc.Administrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
NewAdministrative Support Specialist (North Base) SearchProsAdministrative Support Specialist (North Base)South San Francisco, CA$34.76–$41.71 / hourGeneral : The Administrative Support Specialist will provide clerical and administrative support to the SamTrans North Base Maintenance Administration team specifically assisting with vehicle acceptance, document control, filing, data entry (PeopleSoft Finance for invoice processing, Work Order Software, and MS excel), and invoice processing. Experience working with a range of software (e.g., Peoplesoft ERP, Work Order Management Software, or Excel) is highly desirable.
Administrative Support Professional Tailored ManagementAdministrative Support ProfessionalSanta Clara, CA$34–$37 / hourThis role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance. Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.
Administrative Assistant - HR & Office Support - Foxconn Industrial Internet FIIAdministrative Assistant - HR & Office Support - Foxconn Industrial InternetSan Jose, CaliforniaThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
NewAdministrative Support Integrated Resources, IncAdministrative SupportSan Francisco, CA4EC (Four Embarcadero Center, San Francisco, CA 9411), 2EC (Two Embarcadero Center, San Francisco, CA 9411), Clay Street (559 Clay Street, San Francisco, CA 9411). Roles and responsibilities: Checking patients in and out of appointments, insurance verification, responding to patient messages, picking up tasks from the queue (RxPAs, consults, procedures, and other tasks as needed).
Administrative Support ICONMA, LLCAdministrative SupportSanta Clara, CA$48.22–$53.23 / hourReceives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
NewAdministrative Support Specialist (North Base) Tellus SolutionsAdministrative Support Specialist (North Base)South San Francisco, CAJob Description: General: The Administrative Support Specialist will provide clerical and administrative support to the SamTrans North Base Maintenance Administration team specifically assisting with vehicle acceptance, document control, filing, data entry (PeopleSoft Finance for invoice processing, Work Order Software, and MS excel), and invoice processing. Experience working with a range of software (e.g., Peoplesoft ERP, Work Order Management Software, or Excel) is highly desirable.
Administrative Support Specialist Tellus SolutionsAdministrative Support SpecialistMillbrae, CAMinimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.
Administrative Support TalentBurst, Inc.Administrative SupportSanta Clara, CA$36–$38.15 / hourThis role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance. Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.
Administrative Support IconmaAdministrative SupportSanta Clara, CA$48.22–$53.23 / hourReceives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
Administrative Support & Floater Teacher - Palm Academy Christian CareerAdministrative Support & Floater Teacher - Palm AcademyFremont, CaliforniaThe ideal candidate is a strong multitasker who can balance administrative responsibilities, food preparation, classroom support, and general school operations while maintaining a positive and professional attitude. This is a dynamic role for someone who enjoys variety, thrives in a fast-paced environment, and is willing to help wherever needed to support the school's smooth operation.
Navy Administrative Support Part-Time SELRES Reservist Defense Innovation UnitNavy Administrative Support Part-Time SELRES ReservistMountain View, CaliforniaDIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.
Administrative Support MindlanceAdministrative SupportSanta Clara, CAThis role is a strategic partner to management, responsible for driving cross-functional follow-ups, managing complex documentation pipelines, and providing data-driven visibility into team performance. Prepare data visualizations and summary papers that enable technical teams and management to perform deeper root-cause analysis and informed decision-making.
Upper School Administrative Support Assistant The International School of San FranciscoUpper School Administrative Support AssistantSan Francisco, CAFull timeWe seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI). Act as point person on field trip logistics and risk management, helping teachers organize trips, and ensuring they check in and out properly and have access to the proper first aid and medical supplies.
Administrative Support Worker - Alameda County-Santa Rita AramarkAdministrative Support Worker - Alameda County-Santa RitaDublin, CA$22–$24 / hourAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Administrative Support Associate, Full Time - Valley Fair Bloomingdales.com, LLCAdministrative Support Associate, Full Time - Valley FairSanta Clara, CAThe ASC is both customer and colleague facing and has responsibility for providing a great customer experience and delivering high touch organization and communication skills that support total store and HR initiatives and functions. The Administrative Support Colleague (ASC) supports the GM and the Customer Experience, executes store administrative functions and supports the People Strategy.
Student Assistant - Administrative & Program Support Santa Clara UniversityStudent Assistant - Administrative & Program SupportSanta Clara, CASanta Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The Assistant will also help with departmental programs by supporting coordination, communication, and resource management, while gaining skills in project support, customer service, and data management.
Enrollment and Administrative Support Specialist (Temporary) Hively.Enrollment and Administrative Support Specialist (Temporary)Pleasanton, CA$26–$28 / hourBeyond Covered CA enrollment duties, they may also qualify leads for other Hively programs via telephone and email follow-up, support our CalFresh and Brilliant Baby application assistance programs, and provide backup front desk support for our Family Resource Centers, located in Pleasanton and Oakland. Note: Upon hire, the Enrollment and Administrative Support Specialist will have up to three attempts within two weeks to pass the Covered California Certified Enrollment Counselor exam (a one-hour online, open-book test requiring a minimum score of 80%).
NewAdministrative Support Specialist KMRG, LLCAdministrative Support SpecialistAlameda, CAFull timeRegularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. We are seeking an Administrative Support Specialist to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA.
Administrative Support Team Associate, Serramonte - Full Time Macy's IncAdministrative Support Team Associate, Serramonte - Full TimeDaly City, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Hillsdale - Part Time Macy's IncAdministrative Support Team Associate, Hillsdale - Part TimeSan Mateo, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
NewAdministrative Support III (T3) Applied Materials IncAdministrative Support III (T3)Benicia, CA$31–$42.40 / hourIf you would like to contact us regarding accessibility of our website or need assistance completing the application process, please contact us via e-mail at Accommodations_Program@amat.com, or by calling our HR Direct Help Line at 877-612-7547, option 1, and following the prompts to speak to an HR Advisor. The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members.
NewAdministrative Support Specialist KMRGAdministrative Support SpecialistAlameda, CaliforniaRegularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. We are seeking an Administrative Support Specialist to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA.
Administrative Business Partner, Technical Leadership Support OpenAI LLCAdministrative Business Partner, Technical Leadership SupportSan Francisco, CAFor unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAIs executives and leaders, focused on strong communication and operational excellence across teams.
Administrative Assistant/Support Teacher-Child Care Experience Required Endeavor SchoolsAdministrative Assistant/Support Teacher-Child Care Experience RequiredSan Francisco, California$22–$26 / hourAs an Administrative Assistant, you will support the efficient operations of the school by greeting families and guests both in person and over the phone, performing clerical duties, and providing support to the School Leadership and Teaching teams. With more than 100 schools in 14 states, Endeavor Schools is one of the nation's fastest-growing education management companies.
Administrative Support - Livermore #647 Les SchwabAdministrative Support - Livermore #647Livermore, CA$16.50–$28 / hourThe Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary.
NewHybrid Legal Administrative Assistant Client & Docs Support Axinn, Veltrop & HarkriderHybrid Legal Administrative Assistant Client & Docs SupportSan Francisco, CAAxinn Veltrop & Harkrider Llp in San Francisco is seeking an Administrative Assistant to provide vital clerical support. The ideal candidate should have 2+ years of office experience, excellent communication skills, and strong Microsoft Office proficiency.
Substitute: Clerical/Administrative Support Eligibility Pool (2026-27) Oakland Unified School DistrictSubstitute: Clerical/Administrative Support Eligibility Pool (2026-27)Oakland, CATo expedite hire processing, candidates may gather the following materials: Negative TB test current within past 60 days. Valid Driver''s License, ID card, Permanent Residency Card or current US passport.
Administrative Support Sanmina CorpAdministrative SupportSan Jose, CA$47,840–$52,000 / hourRecognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.
ADMINISTRATIVE SPECIALIST State Of CaliforniaADMINISTRATIVE SPECIALISTSan Francisco, CA$5,614–$7,858By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.
NewAcademic Administrative Assistant San Francisco Friends SchoolAcademic Administrative AssistantSan Francisco, CAFull timeThe Academic Administrative Assistant is responsible for providing administrative support for K-8 programs at SFFS, with a particular emphasis on providing support for the Director of Community and Belonging and academic administrators (primarily the two Division Heads). The Academic Administrative Assistant reports to the Director of Community & Belonging, while working closely with the two Division Heads and the Director of Student Information Systems (SIS) & Data Operations at Friends.
Administrative Coordinator for Social Work California State UniversityAdministrative Coordinator for Social WorkCAUnder the limited direction of the Social Work Department Chair, this position independently coordinates and executes the full range of administrative and operational functions required to support a large and complex academic department serving 25-30 faculty and staff and several hundred undergraduate and graduate students. This position requires the ability to proactively navigate and coordinate multiple university systems, including budgeting, procurement, accounting, HR, the Dean's Office, the Registrar, and other academic and administrative units to support departmental programs and resolve operational issues.
Administrative Associate 2 Stanford UniversityAdministrative Associate 2Stanford, CA$31.97–$38.40 / hourThe Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
Administrative Operations Specialist Apidel TechnologiesAdministrative Operations SpecialistStanford, CAContractorSeeks an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
NewAdministrative Assistant UCSF Medical CenterAdministrative AssistantSan Francisco, CAZion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Children''s Hospital San Francisco), San Francisco General Hospital and Trauma Center,San Francisco VA Medical Center, Alameda County Medical Center in Oakland and Benioff Children's Hospital in Oakland. Chair's Office Training Verifications: Coordinate the timely and accurate verification of trainees, period of training and type of training for legally sensitive requests from state licensing organizations, third party payers and medical staff offices from separately licensed medical centers, academic institutions and organizational and governmental agencies.