Administrative and Fiscal Coordinator (CAS Dean) Commonwealth of VirginiaAdministrative and Fiscal Coordinator (CAS Dean)Williamsburg, VAThe Administrative & Fiscal Coordinator plays a key role in providing critical interim support for departments and programs impacted by staff vacancies and extended absences, in addition to coordinating ongoing training opportunities and providing onboarding and orientation of new administrative staff across CAS. Manage routine procurements within the delegated authority of budget and purchase card, in compliance with state and university policies, such as but not limited to supplies, equipment, services, vendors, annual contracts, memberships, and subscriptions.
Administrative & Fiscal Coordinator (Government) Commonwealth of VirginiaAdministrative & Fiscal Coordinator (Government)Williamsburg, VAWorking closely with the Administrative Coordinator to provide fiscal and administrative support for the department Chair, Associate Chair, faculty, and office, including coordinating travel logistics and reimbursements, journal adjustments, fund transfers/deposits, status reports and financial statements. Primary responsibilities include: Managing the department's 30+ funding sources by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning by providing a financial review of resources to the department Chair.
Administrative Specialist STRATITIA IncAdministrative SpecialistWilliamsburg, VASecurity Requirements include Valid Driver’s License; All NMRLC contractor employees must be U.S. citizens and maintain a favorable federal suitability determination (typically NACI with SF‑85/SF‑85P) sufficient to obtain and retain a DoD Common Access Card (CAC) for installation, system, and facility access. Stratitia is a customer‑driven professional services and management consulting firm successfully delivering program management, logistics, and mission support to government, military, and commercial clients.
Administrative & Fiscal Coordinator (Art & Art History) Commonwealth of VirginiaAdministrative & Fiscal Coordinator (Art & Art History)Williamsburg, VARemain current on knowledge of technology platforms and database tools as well as department technology needs to recommend purchases of needed items and oversee the installation of new software and upgrades for classrooms and offices; consulting with designated IT liaison, as needed. Art History-specific tasks: Manage/approve routine procurements relating to Art History within the delegated authority of budget and purchase card, in compliance with state and university policies; such as but not limited to supplies, equipment, services, vendors, annual contracts, memberships, and subscriptions.
Administrative Coordinator Planning Division James City CountyAdministrative Coordinator Planning DivisionWilliamsburg, Virginia$42,758–$75,955 / yearAbility to communicate effectively both orally and in writing; follow both verbal and written instructions; establish and maintain effective and courteous working relationships with staff and the public; make accurate mathematical calculations; independently apply and carry out policies and procedures; organize and maintain moderately complex records and ensure their confidentiality; and, work under pressure in order to meet deadlines. • Provides administrative support to division staff and provides customer services to the public to include intake of new development applications and supporting materials; logging in the materials and creating project files; maintains and compiles data and other related information in the county’s permitting system.
Administrative Coordinator Inspired Resolutions LLCAdministrative CoordinatorNewport News, VAThis full-time, onsite position is essential in maintaining accuracy, compliance, and timely processing of clinical and administrative documentation for providers who serve individuals with Intellectual and Developmental Disabilities (IDD). The position involves weekly travel between our Chesapeake and Newport News offices, as well as travel to provider locations from Richmond through Virginia Beach for chart audits.
Clinical Program Administrative Manager Commonwealth of VirginiaClinical Program Administrative ManagerWilliamsburg, VA$46,500–$58,000 / yearJob Description Summary: This position supports the goals of the Law School and the Clinical Program by managing the daily administration, support services, human resources, fiscal management, and procurement needs of 9 separate legal clinics and an interdisciplinary center that serve hundreds of clients in the community and over 200 students annually. 15%- Technical: Manages physical facility and the proper operation of the Clinical Program's law office equipment; responsible for procurement across all ten clinics; tests potential software applications and utilizes Cascade to update all clinic websites; coordinates with University departments or outside vendors regarding commercial space and equipment needs.
Administrative Program Assistant I Commonwealth of VirginiaAdministrative Program Assistant INewport News, VA$18–$23 / hourWork may involve generating, preparing or purging electronic case files, assisting customers with completing case intake paperwork, scheduling appointments, providing information on various Human Services programs, disseminating information to staff members, researching and processing verifications, issuing electronic benefit cards to citizens, or related assignments. Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval; orders, monitors and distribute program supplies/resources ; assist with staff travel arrangements; reviews forms, data and other information to ensure accuracy and conformance to established procedures and policies; generates reports, charts and records.
Administrative Specialist PA-01-7009 RBCIAdministrative Specialist PA-01-7009Williamsburg, VAFull timeRBCI is seeking a Administrative Specialist to provide the Navy Medical Readiness Logistics Command (NMRLC) with a high level secretarial and administrative support to senior leadership, including the Commanding Officer, Executive Officer and Command Master Chief with the front office and in some cases, to the subordinate staff of those individuals. With experience in project management, software design and development, systems integration, business analysis, testing, logistics operations, and financial management solutions, RBCI specializes in delivering custom applications that leverage commercial off-the-shelf (COTS) products.
Project Administrative Assistant Curtis Contracting, Inc.Project Administrative AssistantWest Point, VAThe Project Administrative Assistant provides essential administrative and clerical support to project managers, superintendents, and other team members involved in highway construction projects. This role is responsible for maintaining project documentation, ensuring contract compliance, generating and managing subcontracts and purchase orders, and assisting in generating monthly progress billings.
Administrative Assistant Drans Heating & AC LLCAdministrative AssistantNewport News, VAWe need a PHENOMENAL Customer Service Administrator who can keep things running smoothly while making customers feel like absolute VIPs. Who We Are: We’re a fast-moving, fun-loving company full of great people, busy days, and approximately 47 things happening at once.
Administrative Receptionist, (PT) Bryant & Stratton CollegeAdministrative Receptionist, (PT)Hampton, VAPrincipal Job Functions: • Answering a multi-line phone system • Polite and Professional Customer Service • Data entry and other Academic functions • Faxing, filing and basic office duties • Special projects as assigned. Knowledge and Experience: Associates Degree preferred Familiarity with Microsoft Office Previous receptionist experience a plus.
NewAdministrative Office Manager Commonwealth of VirginiaAdministrative Office ManagerRichmond County, VA$60,000–$65,000 / yearPlans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services; Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance; Analyzes financial data and monitors budget expenditures; Provides information and answers questions relating to audits financial records or activities; Processes various documents; Responds to data system problems; May oversee or perform information systems technical support and systems security functions; Maintains inventory; Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave; and. Abilities- Demonstrated abilities to: interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations.
Real Estate Administrative Assistant Coldwell Banker PremierReal Estate Administrative AssistantWilliamsburg, VA$17–$18 / hourColdwell Banker Premier is a leading regional real estate brokerage operating across Virginia, West Virginia, Delaware, Maryland, North Carolina, Pennsylvania, Florida and Washington, D.C. With over 400 agents, 24 offices. Leads the agents in designing and implementing powerful support, training, and operational systems to empower associates’ businesses.
Administrative Assistant I/II/III James City CountyAdministrative Assistant I/II/IIIWilliamsburg, Virginia$37,479–$66,196 / yearAssists with other administrative departmental functions including but not limited to completing correspondences/reports/meeting minutes, data entry, records retention, manual and electronic filing, research and analysis and purchasing related to the budget, accounting, strategic planning, accreditation, marketing, communications, tourism, volunteerism and operation of Legacy Hall and customer service relating to greeting and directing visitors and office and phone coverage as needed. Performs responsible administrative and technical work processing incoming and outgoing mail and packages and delivering mail and packages to County and school buildings and supporting the daily operation needs of staff, customers and all Parks & Recreation Divisions.
NewAdministrative Assistant Compass Group North AmericaAdministrative AssistantIRVINGTON, VA$40,000–$42,000 / hourKey responsibilities include assisting with scheduling and timekeeping, maintaining daily logs and compliance documents, preparing menus and reports, supporting resident dietary requests and general inquiries, managing onboarding paperwork and training files, organizing invoices and purchase orders, coordinating office supplies, and providing clerical support such as data entry, filing, emails, and phone calls. Summary: As an Office Manager, you will perform a variety of duties including coordination of all business unit accounting activities, maintaining cash control, payroll, including Living Wage Ordinance compliance, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration/benefits for personnel.
Administrative Specialist JSL Technologies IncAdministrative SpecialistWilliamsburg, VA$21.51–$21.87 / hourRequired Knowledge, Skills, and Abilities: Provide principal secretarial support in the front office to the Commanding Officer, Executive Officer, Command Master Chief, and subordinate staff. About Us: JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor delivering engineering, logistics, and program support services to the Department of Defense (DoD).
Seasonal, Operations Administrative Assistant (Part Time) H&R Block IncSeasonal, Operations Administrative Assistant (Part Time)Hampton, VAPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities.
Administrative Assistant HireTalentAdministrative AssistantNewport News, VAThis role ensures on-time delivery by actively monitoring shipments, coordinating with global partners, and resolving delays from origin through final delivery. Monitor key transit milestones, including factory ship dates, port departures, customs clearance, and domestic delivery.
Administrative Assistant The 4A Group, Inc.Administrative AssistantNewport News, VAFish Window Cleaning of the Peninsula is seeking a part time (students and retired are welcome) team member to perform general administrative tasks, such as answering and directing phone calls; handling email, accounts receivable, scheduling, and other duties to assist General Manager. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.
Administrative Assistant Professional Financial ServicesAdministrative AssistantNewport News, VAFull timeProfessional Financial Services (PFS) has been purchasing retail installment contracts for new and used automobiles, trucks and motorcycles originated by franchise and independent vehicle dealers since 1995. If you are ready to make a difference, join an enthusiastic team and start a lifelong career, “Come Begin Your Story” as Administrative Assistant !
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonVAComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Project Coordinator HDR IncAdministrative Project CoordinatorNewport News, VAOur eight Employee Network Groups-Asian Pacific, Black, Hispanic/Latino/a, LGBTQ, People with Disabilities, Veterans, Women, Young Professionals-help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Our diverse service lines, including Water, Architecture, Building, Engineering Services, Field Services, Power, Waste, Industrial, and Transportation, reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world.
Administrative Assistant The 4A GroupAdministrative AssistantNewport News, VirginiaFish Window Cleaning of the Peninsula is seeking a part time (students and retired are welcome) team member to perform general administrative tasks, such as answering and directing phone calls; handling email, accounts receivable, scheduling, and other duties to assist General Manager. Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on.
Administrative Medical Assistant LifeSpireAdministrative Medical AssistantNewport News, VirginiaThe major responsibility of the HCC Medical Assistant is to perform clinical and administrative duties within the scope of practice consistent with the CMA’s education, training and experience as assigned to support the Nursing Department in their endeavor to deliver quality care. At The Chesapeake in Newport News, Virginia, residents receive gracious hospitality and exquisite service from a caring and committed team who know they make a difference in the work they perform.
Administrative Assistant Security FinanceAdministrative AssistantNewport News, VirginiaProfessional Financial Services (PFS) has been purchasing retail installment contracts for new and used automobiles, trucks and motorcycles originated by franchise and independent vehicle dealers since 1995. If you are ready to make a difference, join an enthusiastic team and start a lifelong career, “Come Begin Your Story” as Administrative Assistant !
Network Support Specialist New Horizons Regional Education CentersNetwork Support SpecialistHampton, VAAssociate degree in a computer-related field, including or supplemented by technical training in PC/LAN applications and the use of computer productivity tools, plus some experience providing technical assistance to users. Provides information technology training and support for NHREC staff at three campus sites- Woodside Lane, Kiln Creek, and Yorktown Middle School.
NewBranch Office Administrator Edward D Jones & Co LPBranch Office AdministratorVAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Local Office Administrator Terracon Consultants IncLocal Office AdministratorWilliamsburg, VASupport local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. Essential Roles and Responsibilities: Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
Program Administrator Commonwealth of VirginiaProgram AdministratorWilliamsburg, VAJob Description Summary: Reporting to the Osher Institute Director, the Program Administrator supports excellent member and instructor experience by ensuring that operational aspects of the program meet the high-quality expectation reflective of William & Mary as well as the program's prestigious designation as an Osher Lifelong Learning Institute. The administrator also assists with front line customer service for members, entailing administrative, coordination, and logistics support and registration services for a non-credit continuing education program directed to people ages 50 and better.
NewBusiness & Marketing Administrator Eagle Technologies LLCBusiness & Marketing AdministratorNewport News, VA$50,000–$80,000 / yearThis role will play a critical part in preparing proposals, maintaining CRM data, coordinating marketing campaigns, managing events, and assisting in customer engagement activities, while also ensuring smooth administrative operations. The Business & Marketing Administrator is responsible for supporting the company's growth through proactive business development & existing program support (75%) while providing essential general administrative support (25%).
Office Administrator II General Admin Builders FirstSource IncOffice Administrator II General AdminVAAt BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons. Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market.
NewRetail Lease Administrator Commonwealth of VirginiaRetail Lease AdministratorMechanicsville, VA$63,100–$81,900 / yearThis position plays a critical role in ensuring the accurate administration of lease agreements, timely processing of rental payments, reconciliation of operating expenses and maintenance of lease records for Virginia ABC stores and regional office locations. The successful candidate will serve as a key liaison with landlords, property managers, accountants, attorneys and internal stakeholders to ensure lease compliance, financial accuracy and exceptional customer service.