NewAdministrative Staff Supervisor TrendtecAdministrative Staff SupervisorSan Jose, CA$50 / hourFull timeThe position provides leadership to the administrative support team, coordinates Board and Committee meeting operations, develops and improves administrative processes, and ensures the efficient delivery of administrative services that support the department's business operations.
Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
NewLegal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
Real Estate Sales Agent Weichert, RealtorsReal Estate Sales AgentNewark, CAWhether you’re new to real estate or a seasoned closer, we provide proven sales training, advanced technology, and ongoing support to help you grow your pipeline, close more deals, and maximize your income. Backed by the Weichert® brand, we combine local market expertise with national resources, proven systems, and powerful sales tools to help our agents close more deals and deliver exceptional client experiences.
Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - AI FoundationsSan Jose, CaliforniaCandidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter. Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
Navy Administrative Support Part-Time SELRES Reservist Defense Innovation UnitNavy Administrative Support Part-Time SELRES ReservistMountain View, CaliforniaDIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.
Administrative & Program Support Coordinator (ASC II) California State UniversityAdministrative & Program Support Coordinator (ASC II)Hayward, CAWorks with professional staff and Director to develop a system of structured and data driven requests for hiring and program expenditures with deadlines tied directly to financial purchasing requests, justification, approval and expenditure process times to ensure timely procurement of materials, delivery of program services and hiring of students. The position serves as the department's front-line contact for students, faculty, staff, campus partners, and community members; provides lead work direction for student assistants; and ensures the timely completion of departmental processes, transactions, communications, and reporting requirements.
NewAdministrative Support Specialist (North Base) Tellus SolutionsAdministrative Support Specialist (North Base)South San Francisco, CAJob Description: General: The Administrative Support Specialist will provide clerical and administrative support to the SamTrans North Base Maintenance Administration team specifically assisting with vehicle acceptance, document control, filing, data entry (PeopleSoft Finance for invoice processing, Work Order Software, and MS excel), and invoice processing. Experience working with a range of software (e.g., Peoplesoft ERP, Work Order Management Software, or Excel) is highly desirable.
Administrative Support Specialist Tellus SolutionsAdministrative Support SpecialistMillbrae, CAMinimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.
NewAdministrative Support Specialist (North Base) SearchProsAdministrative Support Specialist (North Base)South San Francisco, CA$34.76–$41.71 / hourGeneral : The Administrative Support Specialist will provide clerical and administrative support to the SamTrans North Base Maintenance Administration team specifically assisting with vehicle acceptance, document control, filing, data entry (PeopleSoft Finance for invoice processing, Work Order Software, and MS excel), and invoice processing. Experience working with a range of software (e.g., Peoplesoft ERP, Work Order Management Software, or Excel) is highly desirable.
Engineering Student Success Center Administrative Support Coordinator CSU CareersEngineering Student Success Center Administrative Support CoordinatorSan José, CaliforniaThe Engineering Student Success Center (ESSC) Administrative Support Coordinator provides comprehensive administrative and operational support for the Student Success Center, ensuring the efficient day-to-day operation of the center while serving as the primary point of contact for students, faculty, staff, and visitors. The role also provides administrative support to center leadership, supervises student assistants, and contributes to a welcoming, responsive, and student-centered environment that supports the College of Engineering's student success initiatives.
Administrative Support Assistant CSU CareersAdministrative Support AssistantSan José, CaliforniaThe ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
Administrative Support Coordinator (2 Positions) CSU CareersAdministrative Support Coordinator (2 Positions)San José, CaliforniaDuties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
NewAdministrative Assistant - HR & Office Support PEAK Technical StaffingAdministrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Engineering Student Success Center Administrative Support Coordinator San José State UniversityEngineering Student Success Center Administrative Support CoordinatorSan José, CaliforniaThe Engineering Student Success Center (ESSC) Administrative Support Coordinator provides comprehensive administrative and operational support for the Student Success Center, ensuring the efficient day-to-day operation of the center while serving as the primary point of contact for students, faculty, staff, and visitors. The role also provides administrative support to center leadership, supervises student assistants, and contributes to a welcoming, responsive, and student-centered environment that supports the College of Engineering's student success initiatives.
Engineering Student Success Center Administrative Support Coordinator California State UniversityEngineering Student Success Center Administrative Support CoordinatorSan José, CAJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf . The Engineering Student Success Center (ESSC) Administrative Support Coordinator provides comprehensive administrative and operational support for the Student Success Center, ensuring the efficient day-to-day operation of the center while serving as the primary point of contact for students, faculty, staff, and visitors.
Administrative Assistant - HR & Office Support - Foxconn Industrial Internet FIIAdministrative Assistant - HR & Office Support - Foxconn Industrial InternetSan Jose, CaliforniaThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Administrative Support Assistant California State UniversityAdministrative Support AssistantCAJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.
Administrative Support Coordinator (2 Positions) California State UniversityAdministrative Support Coordinator (2 Positions)CADuties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf .
Administrative Support Assistant San José State UniversityAdministrative Support AssistantSan José, CaliforniaThe ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
Administrative Service Support Capitol HyundaiAdministrative Service SupportSan Jose, CaliforniaOur enthusiastic and courteous team, award-winning culture, combined with our cutting-edge technology, provide guests with a one-of-a-kind, “best-in-class" dealership experience. Control the keys associated with completed repair orders, return keys to the customer/or porter when bills are paid, and direct customers to where they may find their vehicle.
Administrative Support & Floater Teacher - Palm Academy Christian CareerAdministrative Support & Floater Teacher - Palm AcademyFremont, CaliforniaThe ideal candidate is a strong multitasker who can balance administrative responsibilities, food preparation, classroom support, and general school operations while maintaining a positive and professional attitude. This is a dynamic role for someone who enjoys variety, thrives in a fast-paced environment, and is willing to help wherever needed to support the school's smooth operation.
Administrative Service Support Del Grande Dealer GroupAdministrative Service SupportSan Jose, CA$18.45–$30 / hourOur enthusiastic and courteous team, award-winning culture, combined with our cutting-edge technology, provide guests with a one-of-a-kind, "best-in-class" dealership experience. Control the keys associated with completed repair orders, return keys to the customer/or porter when bills are paid, and direct customers to where they may find their vehicle.
NewAdministrative Assistant - HR & Office Support PEAK Technical Services Inc.Administrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Administrative Support Worker - Alameda County-Santa Rita AramarkAdministrative Support Worker - Alameda County-Santa RitaDublin, CA$22–$24 / hourAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
Administrative Support IconmaAdministrative SupportSanta Clara, CA$48.22–$53.23 / hourReceives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
Student Assistant - Administrative & Program Support Santa Clara UniversityStudent Assistant - Administrative & Program SupportSanta Clara, CASanta Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The Assistant will also help with departmental programs by supporting coordination, communication, and resource management, while gaining skills in project support, customer service, and data management.
NewTreatment Coordinator administrative support Eating Recovery CenterTreatment Coordinator administrative supportPacifica, CaliforniaAssisting with patient admissions: admitting the patient in medical records system, adding treatment team members, helping patients register in the portal, scanning admission documents, issuing admission day schedules, uploading appropriate forms, folder prep, print schedules. As one of the nation’s leading treatment providers for eating disorders and mood, anxiety, and trauma-related conditions, we bring innovative, evidence-based, and deeply compassionate care to patients across the country.
Administrative Support-Student Assistant (Basic Needs RedBird Center) Dallas CollegeAdministrative Support-Student Assistant (Basic Needs RedBird Center)Mountain View, CaliforniaThe Instructional Support Student Assistant role supports faculty, staff, administrators and students in an academic setting, enhancing the learning environment through direct assistance with course materials, lab activities, or tutoring. Responsible for operating certain specialized technical equipment or working proficiently in department-specific software (e.g., graphic design, database management, specific industry tools).
Administrative Support Coordinator (2 Positions) 2 PositionsAdministrative Support Coordinator (2 Positions)San José, CaliforniaDuties include, but are not limited to, front desk support and answering phones, greeting all visitors and students, assisting with events and scheduling appointments, tracking and ordering office/classroom/lab supplies, mail distribution, assisting with hiring, supervision, and oversight of unionized student employees, approval and tracking of student payroll expenses, supporting academic inquiries, marketing/communications, and updating web-based content. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
Administrative Support ICONMA, LLCAdministrative SupportSanta Clara, CA$48.22–$53.23 / hourReceives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized). Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
Enrollment and Administrative Support Specialist (Temporary) Hively.Enrollment and Administrative Support Specialist (Temporary)Pleasanton, CA$26–$28 / hourBeyond Covered CA enrollment duties, they may also qualify leads for other Hively programs via telephone and email follow-up, support our CalFresh and Brilliant Baby application assistance programs, and provide backup front desk support for our Family Resource Centers, located in Pleasanton and Oakland. Note: Upon hire, the Enrollment and Administrative Support Specialist will have up to three attempts within two weeks to pass the Covered California Certified Enrollment Counselor exam (a one-hour online, open-book test requiring a minimum score of 80%).
Administrative Support Team Associate, Serramonte - Full Time Macy's IncAdministrative Support Team Associate, Serramonte - Full TimeDaly City, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Team Associate, Hillsdale - Part Time Macy's IncAdministrative Support Team Associate, Hillsdale - Part TimeSan Mateo, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
NewADMINISTRATIVE OFFICE SUPPORT Morgan Hill Unified School DistrictADMINISTRATIVE OFFICE SUPPORTMorgan Hill, CAEDUCATION AND EXPERIENCE: • High school diploma or equivalent is required • Two years of secretarial/clerical experience is required • Typing Certificate is required, net 55 wpm desired • Bilingual ability may be desirable LICENSES AND OTHER REQUIREMENTS: • May require a valid California Driver's License • May require pre-employment physical examination Applicants who meet the minimum requirements will be invited to take the exam. Positions in this class require accurate record keeping, attention to detail as well as skill to effectively and tactfully greet and respond to inquiries from both employees and the general public.
Administrative Support - Livermore #647 Les SchwabAdministrative Support - Livermore #647Livermore, CA$16.50–$28 / hourThe Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary.
Administrative Support Sanmina CorpAdministrative SupportSan Jose, CA$47,840–$52,000 / hourRecognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. The total rewards package also includes a variety of benefits, including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business and, depending on the role, may include eligibility for restricted stock unit awards and participation in a discretionary bonus program.
NewAARS SCC - Administrative Assistant - On-Call HealthRIGHT 360AARS SCC - Administrative Assistant - On-CallSan Jose, CAHealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
Administrative Assistant - AARS Adult SUDS HealthRIGHT 360Administrative Assistant - AARS Adult SUDSSan Jose, CAEnsure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
Administrative Business Partner, Corporate Development Google LLCAdministrative Business Partner, Corporate DevelopmentMountain View, CAPreferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Administrative Manager to CTO- 17305 Professional RecruitersAdministrative Manager to CTO- 17305Santa Clara, CaliforniaThey come to our BANK for our expertise, deep network and nearly forty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising our Bankers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business. The AM will cast the right shadow and act as a role model to other junior admin staff in addition to working well with all levels of internal management, and outside clients and vendors.
Executive Administrative Business Partner, Research and Early Development Genentech IncExecutive Administrative Business Partner, Research and Early DevelopmentSouth San Francisco, CA$105,600–$196,000 / yearIt provides high-level support to senior leadership in a fast-paced, complex environment and requires strong judgment, discretion, and the ability to anticipate needs, solve problems independently, and drive priorities forward with minimal direction. Proactively identify and implement process improvements, leveraging advanced tools and systems, including AI-enabled technologies, to significantly increase operational efficiency.
Office Manager and Administrative Coordinator Enliven IncOffice Manager and Administrative CoordinatorBurlingame, CA$115,000–$135,000 / yearThe Office Manager & Administrative Coordinator serves as the primary resource for office operations, workplace coordination, and provides administrative, travel, and operational support to the Development Operations organization. Provide high-level administrative and operational support to Development Operations leaders and other development teams, including domestic and international travel planning, meeting coordination, and expense administration.
Administrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
Administrative Specialist, Dean of Students CSU CareersAdministrative Specialist, Dean of StudentsSan José, CaliforniaReporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds). Provide administrator level support for the student conduct database to update users, granting/restricting access levels, create and manage groups, charges, sanctions, tasks, incident reports, layouts, forms, letters, campus locations, and analytics.
Part-Time Administrative Assistant Habitec Architecture And PlanningPart-Time Administrative AssistantSan Jose, CAThis role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience.
Administrative Assistant eTeam Inc.Administrative AssistantMountain View, CA$25.92 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Investment Services Administrative Assistant Fremont BankInvestment Services Administrative AssistantFremont, CA$28.89–$40.72 / hourThe Administrative Assistant - Investment Services performs a wide variety of administrative support duties for the Wealth Management Operations Manager, Assistant Manager Investment Services and Vice President. Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years.
Administrative Assistant Connexion Systems + EngineeringAdministrative AssistantSunnyvale, CA$30–$35 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether youre coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Associate 2 Stanford UniversityAdministrative Associate 2Stanford, CA$31.97–$38.40 / hourThe Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.