JobotNewAdministrative Assistant JobotAdministrative AssistantLos Angeles, CA$24–$28 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Join us in this exciting role where you will be a crucial part of our team, assisting in the delivery of top-notch financial consulting services to our esteemed clients.
AHMC Healthcare IncAdministrative Assistant AHMC Healthcare IncAdministrative AssistantAlhambra, CA$20–$30 / hourFull timeAHMC provides management services to AHMC Anaheim Regional Medical Center with 223 beds, Garfield Medical Center with 211 beds, Greater El Monte Community Hospital with 115 beds, Monterey Park Hospital with 102 beds, San Gabriel Valley Medical Center with 273 beds, Seton Medical Center with 357 beds, Seton Medical Center Coastside, a 116-bed skilled nursing facility, and Whittier Hospital Medical Center with 172 beds. The Administrative Assistant provides administrative support to the Senior Executive Vice President and the Corporate team in performing diversified administrative functions, which includes the maintenance of confidential records.
Vaco LLCNewAdministrative Assistant Vaco LLCAdministrative AssistantFoothill Ranch, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
JobotNewTax Administrative Assistant JobotTax Administrative AssistantIrvine, CA$20–$31 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.
RencataAdministrative Assistant RencataAdministrative AssistantNewport Beach, CAFull timeThis role is ideal for a proactive, highly organized, and detail-oriented professional who thrives in a fast-paced environment and is interested in long-term growth within the company. While pursuing a career in commercial real estate sales is not required, it is considered a plus.
Kinetic Personnel GroupNewAdministrative Coordinator Kinetic Personnel GroupAdministrative CoordinatorBuena Park, CA$25–$28 / hourTemporaryThis role involves handling high-risk permits, communicating with all parties to coordinate and revise schedules as needed, and ensuring all paperwork is updated and transmitted to all relevant parties. Preferred: Experience working with databases, ERP systems, CRM systems, or project management software preferred.
The Wagon LegacyNewLegal Administrative Assistant - Paralegal Assistant The Wagon LegacyLegal Administrative Assistant - Paralegal AssistantBrea, CA$21–$25 / hourThis position plays an important role in supporting our paralegals by assisting with document printing, client communication, and coordinating the final steps of the estate planning process. The ideal candidate enjoys helping clients, takes pride in getting the details right, and understands that responsiveness and care make a difference in the client experience.
JobotNewMedical Assistant (Primary Care, Oncology, OB/GYN, Women's Health) JobotMedical Assistant (Primary Care, Oncology, OB/GYN, Women's Health)Glendale, CA$23–$27 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Providing clinical assistance by performing routine tasks such as taking vitals, preparing patients for examinations, administering medication under the direction of a physician, and maintaining patient records.
JobotNewLitigation Legal Assistant JobotLitigation Legal AssistantLos Angeles, CA$70,000–$125,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
DSA InternationalAdministrative Assistant – Shipping & Receiving [Bilingual English / Japanese Languages] DSA InternationalAdministrative Assistant – Shipping & Receiving [Bilingual English / Japanese Languages]Garden Grove, CA$20–$22 / hourFull timeA manufacturing company located in Garden Grove is seeking an Administrative Assistant for their Shipping and Receiving Department to support daily administrative operations. This role is ideal for someone organized, friendly, and able to communicate effectively in both English and Japanese.
JobotNewLitigation Legal Assistant / Legal Secretary (No Family Law Experience required) JobotLitigation Legal Assistant / Legal Secretary (No Family Law Experience required)Los Angeles, CA$80,000–$110,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Over the years our reputation for providing our people with the very best has caught the eye of high-profile clients in business and the entertainment industry who have chosen to use us as their primary firm!
Acuity Eye GroupNewASC Administrator Acuity Eye GroupASC AdministratorSan Gabriel, CA$130,000–$160,000 / yearDescription:SUMMARY: The ASC Administrator is responsible for providing strategic leadership, compliance and operational oversight for all Ambulatory Surgery Centers (ASCs), focusing on performance improvement, growing existing service lines, and building new service lines. • Strong leadership skills and a high degree of confidence and experience in managing physician relationships, surgical operations, and business/program development.
NucorNewDepartment Administrator NucorDepartment AdministratorFontana, CA$28.58–$36.48 / hourDaily administrative activities including: document control management, training records management, recordkeeping, reporting, operational and maintenance scheduling, entering requisitions/invoicing, bonus calculations/reporting, routine communications, inventory management, etc. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success.
Vaco LLCNewHuman Resources Admin Vaco LLCHuman Resources AdminBrea, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLCNewHR Assistant Vaco LLCHR AssistantBrea, CA$25–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Edward JonesNewBranch Office Administrator Edward JonesBranch Office AdministratorLaguna Hills, CAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits:Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Edward JonesNewPart Time Branch Office Administrator Edward JonesPart Time Branch Office AdministratorBrea, CAPart-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for:Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.
Company ConfidentialAdministrative Coordinator Company ConfidentialAdministrative CoordinatorIrvine, CAFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Company ConfidentialAdministrative/Purchasing Coordinator Company ConfidentialAdministrative/Purchasing CoordinatorIrvine, CAFull time2+ years of administrative, purchasing, or coordination experience (construction or real estate industry preferred)Strong organizational skills and high attention to detailAbility to manage multiple tasks and meet deadlines in a fast-paced environmentStrong communication skills, both written and verbalProficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g., Sage, SAP, or similar) is a plusExperience working with vendors, purchase orders, or contracts is highly preferred. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialOffice Administrator Company ConfidentialOffice AdministratorIrvine, CAFull time2+ years of administrative or office support experienceStrong organizational skills with the ability to multitask in a fast-paced environmentExcellent communication skills, both written and verbalProficiency in Microsoft Office (Excel, Outlook, Word)Professional, reliable, and detail-orientedAbility to work both independently and collaboratively. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialTemp HR Admin Assistant Company ConfidentialTemp HR Admin AssistantLos Angeles, CA$24–$25 / hourFull timeWhat We're Looking ForHigh school diploma and at least 1 year of general office experienceProficiency in Microsoft Windows, Word, and Excel; MS Access and Publisher a plusStrong written and verbal communication skillsExcellent organizational skills and attention to detailAbility to handle confidential information with discretionCompassionate, patient, and culturally sensitive approach to working with diverse populationsValid California driver's license (required if driving on company business)Bilingual skills a plus. What You'll DoHandle general office functions including correspondence, supply ordering, bulk mailings, and meeting minutesGreet and direct visitors and manage incoming callsCoordinate program logistics such as scheduling, meeting space, and meal arrangementsMaintain and develop computer databases for program statisticsPrepare professional documents including newsletters, brochures, and reportsOrganize and maintain office filing systemsProvide accurate information and referrals to clients and customers.
Company ConfidentialExecutive Assistant Company ConfidentialExecutive AssistantIrvine, CA$85,000–$95,000 / yearFull timeInvestor Relations CoordinationMaintain organization of the investor portal, including investor reports, distributions, and related documentationManage investor correspondence, document requests, and fulfillmentConduct regular audits of investor databases, including annual verification of contact, wire, tax, and commitment informationSet up and manage customized mail merge systems for investor communicationsCoordinate annual investor conference logistics in partnership with the event planner; serve as primary point of contact for presentation preparationDevelop and maintain tracking systems for investor communications, funds, and private placement distributionsCoordinate quarterly and annual investor mailings, capital account statements, and capital funding requests (physical and electronic)Manage annual tax related investor distributions, including 1099s, K?1s, and related notices. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Los Angeles, CA$49,000–$52,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Nelson Mullins Riley & Scarborough, LLPAdministrative Support Assistant Nelson Mullins Riley & Scarborough, LLPAdministrative Support AssistantLos Angeles, California$45,000–$55,000 / yearWho We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, Virginia, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. Overview: Nelson Mullins, an AmLaw60 law firm, is seeking an Administrative Support Assistant to provide high-level administrative support to a dynamic team of legal professionals in the downtown Los Angeles office.
Mt San Antonio CollegeAdministrative Support II Mt San Antonio CollegeAdministrative Support IICATitle IX: The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct, including sexual harassment, sexual assault, dating and domestic violence, and stalking. The District is a proud Chicanx/Latinx and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution serving over 66,446 students based on the 2022-2023 academic year.
Vector Security IncNewSr. Administrative Support Rep Vector Security IncSr. Administrative Support RepCARemoteSummary: As a Shared Services Senior Administrative Support Representative, you will provide advanced administrative and operational support to leaders, teams, and departments. The Senior Administrative Assistant acts as a key point of coordination, ensuring smooth operations, supporting executive-level workflows, and contributing to process improvements.
Department of the ArmyAdministrative Support Assistant (OA) Department of the ArmyAdministrative Support Assistant (OA)Los Angeles, CA$52,938–$68,819 / yearFOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
Allied UniversalAdministrative Support Coordinator Allied UniversalAdministrative Support CoordinatorLos Angeles, CaliforniaThe Administrative Support Coordinator provide support for the executive leadership team by managing and supporting their initiatives, operations, daily activities, events, and communications. Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.
NoGigiddyRemote Administrative Support Specialist - No Degree Required NoGigiddyRemote Administrative Support Specialist - No Degree RequiredLos Angeles, CARemote$45,760–$58,240As a Remote Administrative Support Specialist, you will play a crucial role in providing exceptional administrative support to our gig workers and ensuring a seamless experience on our platform. NoGigiddy, a leading gig staffing platform revolutionizing the industry, is seeking a motivated and detail-oriented Remote Administrative Support Specialist to join our dynamic team.
Macy's IncAdministrative Support Team Associate, Pasadena Plaza on Lake Avenue - Part Time Macy's IncAdministrative Support Team Associate, Pasadena Plaza on Lake Avenue - Part TimePasadena, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Macy's IncAdministrative Support Team Associate, Del Amo Fashion Center - Full Time Macy's IncAdministrative Support Team Associate, Del Amo Fashion Center - Full TimeTorrance, CAWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
XML LTDAdministrative Support Specialist XML LTDAdministrative Support SpecialistWilmington, CAThis position is designed for an operationally-focused professional responsible for ensuring the continuity of administrative processes within a structured and stable work environment. The role serves as a primary point of contact for routine administrative inquiries, ensuring that information flow remains accurate and professional.
UCLA Health SystemNewFront Desk Administrative Support - Westwood Pediatrics UCLA Health SystemFront Desk Administrative Support - Westwood PediatricsLos Angeles, CA$26.42–$37.49 / hourb'nn n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Front Desk Administrative Support - Westwood, Pediatrics - - 30981 - UCLA Healthn n nnnn nn n n n nn nn n n Skip to content nnnnn nn UCLA Health Home Pagen nnn nnnn nnn Main menu. Press enter or space keys to expands and escape key to collapsennn nnn n n Search j...
Loyola Marymount UniversityAdministrative & Data Support Coordinator Loyola Marymount UniversityAdministrative & Data Support CoordinatorCA$23.51–$29.38 / hourLoyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. Support communication workflows, including monitoring departmental email inboxes and responding or routing messages appropriately.
Solutions Through Innovative Technologies, IncNewAdministrative Support Services - Secret Clearance Solutions Through Innovative Technologies, IncAdministrative Support Services - Secret ClearanceEl Segundo, CAThis includes but is not limited to conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel from initial booking to reimbursement voucher Page 12 of 26 Space Domain Awareness & Combat Power (SDACP) Hemisphere PWS FA8819-24-R-B002 completion (i.e., Defense Travel System), coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions. Tasks can include but are not limited to reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.
Veterans Sourcing GroupCustomer Service Administrative Support Specialist Veterans Sourcing GroupCustomer Service Administrative Support SpecialistGarden Grove, CAThis role is responsible for maintaining accurate system data, assisting with customer communications, and supporting business initiatives including pricing updates on open orders. The position works closely with Customer Service, Planning, and cross-functional teams to ensure timely processing of requests, workflow efficiency, and a consistent customer experience in a fast-paced environment.
AALI - Orange, CAReceptionist/Administrative Support AALI - Orange, CAReceptionist/Administrative SupportOrange, CAOur independent insurance business is built on the relationships we build with our Team, clients, potential clients, our community, and the companies we work with. Establish working relationships with clients, potential clients, and companies we represent on the phone, email, and on paper.
New Horizons, Serving Individuals with Special NeedsNewAdministrative Support Associate New Horizons, Serving Individuals with Special NeedsAdministrative Support AssociateNorth Hills, CA$22–$24New Horizons, a nonprofit organization that has served adults with special needs throughout the San Fernando Valley, Santa Clarita, Simi Valley, Moorpark, Thousand Oaks, and Ventura for more than 60 years, is seeking a motivated and detail-oriented Administrative Support Associate. This position may also collaborate with and provide support to other departments on special projects and organizational initiatives in coordination with the Employment Services Department, contributing to overall operational efficiency and team success.
TerranovahireNewRemote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeLos Angeles, CaliforniaRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Arrowhead PharmaceuticalsSpecialist, Administrative Support Arrowhead PharmaceuticalsSpecialist, Administrative SupportLos Angeles, CA$65,000–$85,000 / yearArrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience.
University of CaliforniaNewFront Desk Administrative Support - Westwood, Pediatrics University of CaliforniaFront Desk Administrative Support - Westwood, PediatricsLos Angeles, CA$26.42–$37.49 / hourAs a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules.
Amazon.com IncProgram Administrative Support, NAST ACES Amazon.com IncProgram Administrative Support, NAST ACESChino, CAKey Job Responsibilities: • Managing the successful completion of key deliverables throughout project life cycle for ACES • Consistently reviewing existing projects to identify gaps, streamline and improve results • Monitor and track intake reporting to communicate tasks to internal and external stakeholders • Manage multiple work streams simultaneously across both internal and external stakeholder groups • Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks. Transportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives.
Robert Half IncNewTalent Manager (Administrative & Customer Support) Robert Half IncTalent Manager (Administrative & Customer Support)CAThey allow us to measure website traffic, monitor performance, and improve the user experience by analyzing which pages are most popular and identifying potential issues. By clicking "Accept All Cookies", you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
InformationTechnologyNewAdministrative Assistant I InformationTechnologyAdministrative Assistant ILos Angeles, CA$23.89–$27.72 / hourTo achieve this vision, ITS is committed to providing a modern technology infrastructure that is resilient and delivers the performance necessary to meet the demands of a growing customer base, training in the latest technologies for its highly productive and motivated workforce, outstanding customer experience, and technology services that are aligned with the university's mission to provide exceptional learning opportunities for students. As the Administrative Assistant, you will be an integral member of the Senior Office Manager's team, collaborating with diverse and talented team members to help solve multidimensional information technology problems, improve customer experience, and generate value for our campus stakeholders across a broad base of departments and constituencies.
Winter Park RecruitingAdministrative Assistant - Costa Mesa Winter Park RecruitingAdministrative Assistant - Costa MesaCosta Mesa, CAExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
Ultimate Staffing ServicesAdministrative Assistant/Customer Service Rep Ultimate Staffing ServicesAdministrative Assistant/Customer Service RepBrea, California$22–$24As a vital member of our team, you will collaborate closely with administrators and employees, organize files, create correspondence, and prepare reports and other key documents. Support customers and the credit department in resolving credit holds, CODs (cash on delivery), and processing credit card payments.
Ropes & GrayNewLegal Administrative Assistant Ropes & GrayLegal Administrative AssistantLos Angeles, CA$69,500–$100,800 / yearThe Legal Administrative Assistant will coordinate travel arrangements, including booking flights, hotels, and ground transportation, and will process invoices and expense reports, reviewing submissions for accuracy, ensuring correct coding, and resolving discrepancies in a timely manner. A central objective of this role is to establish trusted working relationships with associates and business support personnel, enabling them to confidently delegate non-billable administrative tasks and focus on substantive, client-facing work.
Northcentral UniversityNewAdministrative Assistant, Student Success Services & Legal Northcentral UniversityAdministrative Assistant, Student Success Services & LegalCARemote$24.86–$32.32 / yearThis role is responsible for a range of administrative activities that require knowledge of departmental processes and procedures, strong organizational skills, and attention to detail as the incumbent will routinely handle confidential, sensitive, and legally privileged information. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community.
The Salvation Army USAAdministrative Assistant - Claims The Salvation Army USAAdministrative Assistant - ClaimsRancho Palos Verdes, CA$28–$30 / hourAssist with the timely processing of suits, summons and subpoenas for Workers' Compensation claims, auto claims; general liability claims, employment practices liability claims (EPL) and sexual misconduct liability claims (SML). The position works directly with Officers, THQ and DHQ staff, insurance brokers, TPA's, state and local agencies.
Ultimate Staffing ServicesAdministrative Assistant / Collections Ultimate Staffing ServicesAdministrative Assistant / CollectionsPasadena, California$22–$30 / hourWe are seeking a detail-oriented Administrative Assistant / Collections Coordinator to support our office operations and accounts receivable process. This role requires prior experience in restoration or construction, as well as strong organizational, communication, and follow-up skills.