NewOffice Coordinator Apple Air Heating & CoolingOffice CoordinatorFarmingdale, New YorkFull timeThe Office Coordinator manages office workflows, schedules meetings, handles documentation, maintains records, assists with customer inquiries, and provides operational support across multiple business functions. This role serves as a central point of communication between customers, management, field staff, vendors, and various departments to help deliver an exceptional customer experience and support organizational success.
Administrator – Legal Research Foundation of The City University of New YorkAdministrator – LegalNew York, New YorkMaintains and monitors Legal Affairs data using various Excel spreadsheets; conducts a preliminary review of documents submitted through the Contract Manager system, to ensure accuracy, completeness, and timelines. Reporting to the Executive Assistant to the Chief Counsel, the incumbent: Assists and backs up the Executive Assistant, who serves as a confidential assistant to the Chief Counsel for labor and employment, business, and litigation matters.
Medical Office Administrator destinationone ConsultingMedical Office AdministratorNewark, New JerseyAs a Medical Office Administrator, you will be responsible for managing the daily operations of a healthcare facility, ensuring efficient administrative processes while providing excellent service to patients and staff. destinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, Food and more.
Branch Administrator Morgan StanleyBranch AdministratorNew York, NY$55,000–$95,000 / yearServe as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters), Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses). Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries.
Office Administrator Consulting Technology CompanyOffice Administratorronkonkoma, NYPart timeThis part-time, in-person role is perfect for someone who thrives in a dynamic environment and is eager to support our team and clients with exceptional administrative skills. Our commitment to innovation and customer satisfaction has earned us a loyal clientele, and our employees appreciate our supportive culture and opportunities for growth.
NewSchool Office Assistant Maarif Foundation USASchool Office AssistantBloomfield, New Jersey$38,000–$41,000 / yearOur college preparatory program has enabled our high school students to earn early college credits through Montclair State University, and to gain acceptance and scholarships to such universities as Penn State, Seton Hall, SUNY, Rutgers, New Jersey Institute of Technology, The College of New Jersey, and Stevens Institute of Technology. This position plays an important role in providing administrative support, assisting with admissions and enrollment, maintaining student records, and delivering excellent customer service to students, parents, staff, and visitors.
Project Administrator New York UniversityProject AdministratorNew York, New York$75,816–$92,664 / yearNew York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
Senior Executive Assistant/Office Administrator InvestcloudSenior Executive Assistant/Office AdministratorNew York, NY$95,000–$115,000 / yearBy equipping and enabling advisors and their clients with connected technology, enhanced intelligence, and inspired experiences, InvestCloud delivers leading digital wealth management and financial planning solutions, complemented by a dynamic data warehouse, which scale across the complete wealth continuum. Driving the digital transformation of the wealth management industry, the company serves a broad array of clients globally, including Wealth and Asset Managers, Wirehouses, Banks, RIAs, and Insurers.
Project Administrator BWXTProject AdministratorMt Vernon, IN$70,000–$103,000 / yearBWX Technologies, Inc. and its affiliates and subsidiaries (BWXT) is not responsible for and does not accept any liability for fees or other costs associated with resumes or candidates presented by recruiters or employment agencies, unless a binding, written recruitment agreement between BWXT and the recruiter or agency exists prior to the presentation of candidates or resumes to BWXT and includes the specific services, job openings, and fees to be paid (“Agreement”). A U.S.-based company, BWXT is a Fortune 1000 and Defense News Top 100 manufacturing and engineering innovator that provides safe and effective nuclear solutions for global security, clean energy, environmental restoration, nuclear medicine and space exploration.
Office Manager DataCT LLCOffice ManagerNew York City, NY$90,000–$100,000 / yearThe Office Manager will help keep the New York office running efficiently by overseeing day-to-day office operations, coordinating facilities needs, managing vendor relationships and supplies, and providing administrative support to the CAO and leadership team. DataCT's core staff, CT Plan stakeholders, SIP Processors, auditors, and principal service providers are concentrated in the New York metropolitan area, and on-site collaboration is essential to the Administrator function.
NewOffice Administrator Lee Hecht HarrisonOffice AdministratorNJ$70,000–$80,000 / yearOur client is seeking a proactive, highly organized Office Manager to keep daily operations running smoothly and create a welcoming, professional workplace environment. This individual will support office operations, coordinate meetings and events, manage vendors and supplies, oversee shipping and receiving, and handle a variety of administrative projects.
Grants Administrator - Pre Award Research Foundation of The City University of New YorkGrants Administrator - Pre AwardNew York, New YorkManage electronic routing and submission through Cayuse and sponsor portals, perform final quality-control reviews, and coordinate pre-award follow-up, including just-in-time requests and revised budgets. Lead the preparation and review of proposal packages, including budgets and budget justifications, sponsor and institutional forms, subrecipient commitments, and other administrative documents; coordinate required internal approvals.
Administrator, Dean's Office New York UniversityAdministrator, Dean's OfficeNew York, New York$72,000–$80,000 / yearNew York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The role acts as a primary operational interface between the Dean’s Office, University leadership, department chairs, and external stakeholders, ensuring alignment with the school’s academic, faculty, and research priorities.
NewAccount Administrator Metropolitan Transportation AuthorityAccount AdministratorNew York, NY$62,856–$78,570 / yearResponsibilities: Research customer escalations related to Central Business District Tolling Program (CBDTP), Administrative Review Panel (ARP), Open Road Tolling (ORT), and Revenue Recovery Program by investigating account activity, toll transactions, system records, and applicable business rules to determine root causes and appropriate resolutions. Job Summary: The Account Administrator is responsible for investigating, analyzing, and resolving complex customer escalations related to the Central Business District Tolling Program (CBDTP), Open Road Tolling (ORT), Administrative Review Panel (ARP), and Toll Revenue Recovery Programs.
Operations Assistant BelovED Community & Empowerment Academy Charter SchoolsOperations AssistantJersey City, NJYou will build valuable skills in project management, technology, purchasing, transportation, facilities, customer service, and administration while helping one of New Jersey's highest-performing public charter schools operate efficiently each day. This position requires the ability to remain stationary for extended periods, frequently operate a computer and other office equipment, communicate effectively in person and by telephone, occasionally move throughout the school campus, and occasionally lift or move materials weighing up to approximately 20 pounds.
Field Administrator (entry level) RailWorksField Administrator (entry level)New York City, NY$46,000–$62,000 / yearComstock employees are members of Local Union #3 – IBEW and are eligible for comprehensive union benefits for themselves and immediate family members, including, but not limited to: • Local Union #3 Pension ( vested after 5 years). Union Benefits – Local #3, IBEW (These benefits vest after 90 days of employment, with coverage applied retroactively to your start date upon successful completion of the introductory period.)
NewPer Diem Nursing Administrator-Mount Sinai Hospital Mount Sinai Health SystemPer Diem Nursing Administrator-Mount Sinai HospitalNew York, NYMount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology.
Assistant Project Administrator Research Foundation of The City University of New YorkAssistant Project AdministratorNew York, New YorkThese functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
Receptionist/Office Coordinator PolsinelliReceptionist/Office CoordinatorNew York, New YorkPartner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event. This role will be responsible for elevating the in-office experience through excellent client service and responsiveness and support attorneys and staff by handling the day-to-day duties of running an office.
Grants Administrator (Post-Award) Research Foundation of The City University of New YorkGrants Administrator (Post-Award)New York, New YorkReporting to the Director of GSP, the incumbent works closely with Principal Investigators (PIs), project staff, and administrative departments to ensure fiscal accountability, compliance with sponsor regulations, and effective management of sponsored projects from award setup through closeout. The Grants and Sponsored Programs (GSP) Office at The City College of New York (CCNY), under the Office of the Provost, provides professional guidance and administrative support for all sponsored research activities.