Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORC at the University of ChicagoSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, Illinois$74,000–$90,000 / yearProvide a broad range of administrative support to the senior-level leaders as they collaborate with NORC’s senior leadership and colleagues throughout the organization to create and execute outstanding external and internal strategic communications initiatives to drive NORC’s mission, disseminate our work, and support and engage our staff. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.
NewProject Support Specialist II System OneProject Support Specialist IIDowners Grove, IL$23–$28 / hourThis position plays a key role in maintaining project documentation, ensuring compliance with document control procedures, and supporting communication between clients, vendors, and internal engineering teams. System One is seeking a detail-oriented Project Support Specialist II to support engineering project teams through document control, project coordination, and administrative support.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Network Product & Platforms Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - Network Product & PlatformsChicago, IL$73,500–$83,900 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
NewCase Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)Chicago, IL$48,335–$51,179 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Regional Administrative Support Region 1-A: Cook (City of Chicago) IL Network of Child Care Resource and Referral AgenciesRegional Administrative Support Region 1-A: Cook (City of Chicago)Chicago, ILFull timeThe Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned. Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.
Administrative Support/Resource Room Dynamic Workforce SolutionsAdministrative Support/Resource RoomChicago, ILPrimary Objectives of Position: Provides administrative support to project leadership in a variety of areas including Human Resource assistance, training documentation, procurement documentation, accounts payable functions, purchase order request, routing correspondence, and reports. Generate and dispatch service request work orders to multiple subcontractors and vendors, communicating work orders to technicians and internal clients.
Lead Administrative Support Specialist YWCA Metropolitan ChicagoLead Administrative Support SpecialistAddison, ILOTHER REQUIREMENTS: The Lead Administrative Support Specialist may be assigned additional duties outside of the primary responsibilities to support special projects, organizational priorities, or emerging operational needs. Serving as a key liaison between leadership, program staff, and external partners, the role supports communication flow, contract compliance, and alignment of operational practices across sites.
Remote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeChicago, IllinoisRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
NewLegal Administrative Support State FarmLegal Administrative SupportChicago, IL$47,100.93–$52,000 / yearWith the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more.
Facilities Floater & Administrative Support CASA CENTRAL PADRES CORPORATIONFacilities Floater & Administrative SupportChicago, ILThe position assists with room setup, breakdown, and post-event cleanup for meetings, trainings, and program activities, and supports agency-wide waste management processes, including trash, recycling, and proper disposal of materials in accordance with agency policies. Support program operations through administrative and participant-facing tasks, including responding to phone inquiries ranging from routine requests to sensitive concerns, completing data entry, and assisting with the acceptance of childcare co‑payments.
NewLitigation Administrative Specialist | Fast-Paced Firm Support Dinsmore & ShohlLitigation Administrative Specialist | Fast-Paced Firm SupportChicago, ILCandidates should have 3-5 years of legal administrative support experience, strong communication skills, and proficiency in Microsoft Office Suite, along with a keen attention to detail and organizational skills.#J-18808-Ljbffr. Dinsmore & Shohl LLP seeks a Litigation Legal Administrative Assistant in Chicago, IL to support multiple attorneys in the commercial litigation practice group.
Administrative Support Team Associate, Evergreen Plaza - Full Time Macy's IncAdministrative Support Team Associate, Evergreen Plaza - Full TimeEvergreen Park, ILWhether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.
Administrative Support Professional (Hammond, IN, US, 46320) Cintas CorpAdministrative Support Professional (Hammond, IN, US, 46320)Hammond, INWith offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations.
Administrative Support Professional CintasAdministrative Support ProfessionalHammond, INWith offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations.
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office NORCSenior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop OfficeChicago, ILPosition Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Open until filled Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department. Position Location Closes Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office Chicago - 300 E Randolph St Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department.
Administrative Assistant II, Executive Support, Data Reporting, Project Management CNA Financial CorpAdministrative Assistant II, Executive Support, Data Reporting, Project ManagementChicago, IL$35,000–$65,000 / yearIntermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually.
NewAdministrative Assistant II, Executive Support, Data Reporting, Project Management CNAAdministrative Assistant II, Executive Support, Data Reporting, Project ManagementChicago, IllinoisIntermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia,California, Colorado, Connecticut, Illinois , Maryland, Massachusetts , New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually.
Administrative Assistant Chick-fil-A IncAdministrative AssistantChicago, IL$18–$20 / hourIf you are hired for this position, you also understand and acknowledge that the Operator's restaurant business will be your employer, not Chick-fil-A, Inc., and that the Operator is solely responsible for all decisions related to your employment, including hiring, firing, discipline, compensation, scheduling and supervision. The Administrative Assistant supports restaurant operations by managing administrative systems, guest communication, office organization, and operational support.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantChicago, IL$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Administrative Assistant (Brokerage Administrator) Marcus & Millichap IncAdministrative Assistant (Brokerage Administrator)Oak Brook, IL$25–$26 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate.
Administrative Assistant Komatsu LtdAdministrative AssistantChicago, ILThis role provides comprehensive administrative support to the Legal Department, including dispute and accident tracking, legal systems and records management, end-to-end invoice and expense processing, and support of HR's expatriate (ex-pat) activities. Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), - or comparable position with: o Excellent time-management and organizational skills for handling multiple tasks.
Brokerage Administrator (Administrative Assistant) Marcus & Millichap IncBrokerage Administrator (Administrative Assistant)Chicago, IL$25.50–$27 / hourThis role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services.
Administrative Coordinator Careers In NonprofitsAdministrative CoordinatorChicago, IllinoisThe Administrative Coordinator will be responsible for capturing thorough and accurate notes in meetings and drafting minutes for the Illinois Juvenile Justice Commission (IJJC) and the Juvenile Redeploy Illinois Oversight Board to ensure compliance with the Open Meetings Act is maintained. For the Illinois Juvenile Justice Commission & Juvenile Redeploy Board-Using the notes from the meeting, draft formal meeting minutes that meet the stylistic requirements and comply with the Open Meetings Act.
Administrative Assistant- IL- Admissions Midwestern UniversityAdministrative Assistant- IL- AdmissionsDowners Grove, ILMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Communication: Demonstrates clear, professional written and verbal communication with applicants, faculty, staff, and campus partners DEI & Accessibility: Supports an inclusive and welcoming environment through equitable, responsive, and respectful interactions.
Engineering Coordinator (Administrative) CSL PlasmaEngineering Coordinator (Administrative)Kankakee, IllinoisAdvanced written and verbal communication skills, with the ability to develop, structure, and deliver clear, accurate, and impactful internal communications that support leadership messaging, influence understanding, and align employees with departmental priorities and decisions. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day-to-day activities with business priorities.
Administrative Assistant Hyde Park Day SchoolAdministrative AssistantChicago, IL$22–$25 / hourFull timeHyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.
Engineering Coordinator (Administrative) CSL Behring LLCEngineering Coordinator (Administrative)Kankakee, IL$26–$27 / hourAdvanced written and verbal communication skills, with the ability to develop, structure, and deliver clear, accurate, and impactful internal communications that support leadership messaging, influence understanding, and align employees with departmental priorities and decisions. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day-to-day activities with business priorities.
Administrative Coordinator HR SourceAdministrative CoordinatorDowners Grove, IL$50,000–$55,000 / yearFull timeYou'llprovide administrative support across several areas of the organization, helping with member and customer communication, event and training coordination, database updates, billing support, and general office operations. The association provides comprehensive resources, support, and services to help organizations make confident human resources decisions and apply effective workforce practices.
Administrative Manager-Medical Education Northwestern Memorial HealthCareAdministrative Manager-Medical EducationChicago, ILAct as a liaison between the integrated institutions of McGaw Medical Center on education related activities and issues, including, but not limited to, communicating program changes, anticipating problems, and coordinating instructor faculty appointment processes. This includes review of necessary documentation, site visit preparation, identify and address potential problem areas and work with the program director, vice chair of education, and chairman to institute appropriate procedures.
Medical Administrative Assistant Rising Medical SolutionsMedical Administrative AssistantChicago, ILThe Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
Administrative Assistant Integrated Resources, IncAdministrative AssistantChicago, ILQualifications: Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity. Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
Full Time Administrative Assistant, Chicago COMMUNITY HEALTH PARTNERSHIP OF ILLINOISFull Time Administrative Assistant, ChicagoChicago, ILCommunity Health Partnership of Illinois(CHP) is seeking a highly organized and proactive professional to provide essential administrative support and help keep daily operations running smoothly. Coordinate travel arrangements, meeting logistics, and event support as needed.
Administrative Assistant University of ChicagoAdministrative AssistantIL$60,000–$90,000 / yearWe offer specialized care for patients with difficult-to-treat conditions, such as celiac disease, inflammatory bowel disease, intestinal failure, complex liver disorders, eosinophilic esophagitis, and acid peptic disease. Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).
Administrative Assistant, Pediatrics University of ChicagoAdministrative Assistant, PediatricsChicago, IL$60,000–$90,000 / yearProvides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s). Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.
Sr. Administrative Assistant A.T. Kearney IncSr. Administrative AssistantChicago, ILStrong client-service mindset and a supportive "can-do" attitude, with flexibility to perform a variety of office tasks; availability for occasional support before-and-after regular business hours for office activities and events. Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients.
Administrative Assistant A.T. Kearney IncAdministrative AssistantChicago, ILStrong client-service mindset and a supportive "can-do" attitude, with flexibility to perform a variety of office tasks; availability for occasional support before-and-after regular business hours for office activities and events. Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients.
Administrative Assistant The Inland Real Estate Group of Companies IncAdministrative AssistantOak Brook, IL$25.89–$32.37 / hourThis role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics.
Executive Administrative Assistant Regional Federal Credit UnionExecutive Administrative AssistantCrown Point, Indiana$50,000–$70,000Responsible for logistics of the Annual Credit Union Business meeting, including submissions of Board nominations, compiling Board annual reports for the Annual Report, and annual meeting minutes, with strict adherence to regulation timelines. REGIONAL federal credit union, a leading provider of banking products and financial services serving Northwest Indiana, is looking for an Executive Administrative Assistant to join our team.
NewAdministrative Assistant Primary Talent PartnersAdministrative AssistantValparaiso, IN$22–$27 / hourWork will include, general duties such as budget assistance, managing team requests for travel, meeting room bookings, timesheet/expense entry, systems support, staff changes, manage team correspondence, and other secretarial duties. Description: Makes decisions within scope of position and authority as well as independent decisions regarding planning, organizing and scheduling work for self.
Nursing Skills Lab & Clinical Administrative Assistant ATS Institute of Technology, Nursing SchoolNursing Skills Lab & Clinical Administrative AssistantChicago, IL$47,840–$56,160The Nursing Skills Lab & Clinical Administrative Assistant supports the daily operations of the nursing skills laboratory and provides administrative support to the Nursing Education Depatment. In this position, you will help ensure the nursing lab is fully prepared for instruction, properly equipped, and maintained to support safe and effective learning.
Administrative Assistant, Kellogg Evening and Weekend MBA Program Northwestern UniversityAdministrative Assistant, Kellogg Evening and Weekend MBA ProgramChicago, IL$23–$26.25 / hourThe available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. This team member oversees a wide range of administrative functions, including event support, budget tracking and reconciliation, bill and expense processing, database and communications support, digital signage creation and maintenance, and general office operations.
Administrative Assistant SURESTAFFAdministrative AssistantBensenville, ILAs a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast. The premise of this role is providing efficient and accurate information to both internal and external company customers to ensure smooth workflow.
EXTERNAL AFFAIRS ADMINISTRATIVE SPECIALIST Cara CollectiveEXTERNAL AFFAIRS ADMINISTRATIVE SPECIALISTChicago, IL$50,000–$55,000 / yearThe External Affairs Department aims to advance Cara Collective's mission by amplifying our brand, building strategic partnerships, attracting resources and investments, and driving public awareness and practice change. Attend meetings, take notes of discussions, prepare initial draft minutes, summaries, organize follow-up materials, communicate follow-up items, and schedule necessary follow-ups.
NewAdministrative Assistant - MP - VF eTeam Inc.Administrative Assistant - MP - VFValparaiso, IN$22–$27.70 / hourWork will include, general duties such as budget assistance, managing team requests for travel, meeting room bookings, timesheet/expense entry, systems support, staff changes, manage team correspondence, and other secretarial duties. Makes decisions within scope of position and authority as well as independent decisions regarding planning, organizing and scheduling work for self.
NewAdministrative Assistant Manifest SolutionsAdministrative AssistantValparaiso, INWork will include, general duties such as budget assistance, managing team requests for travel, meeting room bookings, timesheet/expense entry, systems support, staff changes, manage team correspondence, and other secretarial duties. Makes decisions within scope of position and authority as well as independent decisions regarding planning, organizing and scheduling work for self.
Sr Administrative Assistant Northern TrustSr Administrative AssistantChicago, ILFull timeNorthern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.
Administrative Assistant McDonald's CorpAdministrative AssistantChicago, IL$60,196–$75,245 / yearDepartment Overview McDonalds USA is looking for an Administrative Assistant that will provide support to McDonalds USA leadership team members. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet.
Administrative Assistant Argonne National LaboratoryAdministrative AssistantLemont, IL$20.78–$32.41 / hourArgonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
NewADMINISTRATIVE ASSISTANT II -FACILITIES Sinai Health System IncADMINISTRATIVE ASSISTANT II -FACILITIESChicago, ILKey Job Activities: Under minimal supervision, performs broad and department-specific technical and administrative support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution and detailed knowledge of institutional procedures related to the work performed. Position Purpose: The HCH/MT.SINAI Administrative Assistant II provides confidential administrative support to one or more designated Director(s), Manager(s), department, and office.
Administrative Assistant, NSF ChemMatCARS University of ChicagoAdministrative Assistant, NSF ChemMatCARSLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.