NewAdministrative Support Coordinator, Administrative Services CSUSM RecruitmentAdministrative Support Coordinator, Administrative ServicesSan Marcos, CaliforniaCentralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
NewAdministrative Support Coordinator, Administrative Services CSU CareersAdministrative Support Coordinator, Administrative ServicesSan Marcos, CaliforniaCentralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
NewAdministrative Support Coordinator, Administrative Services California State University San MarcosAdministrative Support Coordinator, Administrative ServicesSan Marcos, CaliforniaCentralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. Subject to Education Code 89521, applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
VISTA Coordinator (Administrative Support Coordinator II) CSU CareersVISTA Coordinator (Administrative Support Coordinator II)San Diego, CaliforniaThe Institute for the Arts, Humanities, and Social Justice is seeking an organized and detail-oriented VISTA Coordinator (Valuing Incarcerated Scholars through Academia) to provide comprehensive administrative, operational, and logistical support to the VISTA program for incarcerated students enrolled in SDSU degree programs. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs.
NewAdministrative Support Assistant I, EOPS (part-time) MiraCosta CollegeAdministrative Support Assistant I, EOPS (part-time)Oceanside, CAGreet, direct and provide general information to students, faculty and staff; provide technical assistance and information to students, faculty and staff in person, over the phone and via email; provide information regarding department programs, services, policies, procedures and requirements; schedule appointments for department services through electronic systems. MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite.
VISTA Coordinator (Administrative Support Coordinator II) California State UniversityVISTA Coordinator (Administrative Support Coordinator II)San Diego, CA$4,367–$6,362The Institute for the Arts, Humanities, and Social Justice is seeking an organized and detail-oriented VISTA Coordinator (Valuing Incarcerated Scholars through Academia) to provide comprehensive administrative, operational, and logistical support to the VISTA program for incarcerated students enrolled in SDSU degree programs. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs.
NewAdministrative/Clerical Support Temp Pool MiraCosta CollegeAdministrative/Clerical Support Temp PoolOceanside, CA$25.47–$34.99 / hourMiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. Duties will vary per assignment and may include: typing; filing; answering phones; providing customer service to internal and external customers; arranging and scheduling meetings; data entry; maintaining and updating records, databases, and files; composing and preparing a variety of documents; proofreading; verifying, compiling, and recording information for the preparation of reports; taking and transcribing minutes.
Remote Administrative Support Representative TerranovahireRemote Administrative Support RepresentativeSan Diego, CaliforniaRemoteWe are seeking a detail-oriented and customer-focused Remote Administrative Support Representative to support daily operations by assisting customers, coordinating reservations, maintaining records, and providing administrative support. The ideal candidate enjoys helping people, solving problems, and ensuring a positive customer experience from start to finish.
Administrative Support Coordinator CSU CareersAdministrative Support CoordinatorSan Diego, CaliforniaAdministrative & Operational Support : Manages day-to-day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives. Through strong partnerships with major local health systems and a focus on expansion into underserved areas, the program remains a regional leader in training to grow their own compassionate, ethical nurse leaders who are equipped to improve patient care and advocate for health equity.
Administrative Support Assistant II CSU CareersAdministrative Support Assistant IISan Diego, CaliforniaScholarship Administrative Support: Support scholarship administration processes by maintaining tracking systems and records, facilitating communications among academic departments and Office of Financial Aid & Scholarships, and assisting with communications and documentation associated with scholarship awarding processes. Student Petitions and Grievances: Coordinate processing and tracking of student petitions and grievances by maintaining confidential records, collaborating with campus offices to ensure timely processing and review, and remaining current on relevant university policies and procedures.
Administrative Support Assistant II California State UniversityAdministrative Support Assistant IISan Diego, CA$3,565–$5,092Scholarship Administrative Support: Support scholarship administration processes by maintaining tracking systems and records, facilitating communications among academic departments and Office of Financial Aid & Scholarships, and assisting with communications and documentation associated with scholarship awarding processes. Student Petitions and Grievances: Coordinate processing and tracking of student petitions and grievances by maintaining confidential records, collaborating with campus offices to ensure timely processing and review, and remaining current on relevant university policies and procedures.
Administrative Support Coordinator California State UniversityAdministrative Support CoordinatorSan Diego, CA$4,367–$6,362Key Responsibilities: Administrative & Operational Support: Manages day-to-day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives. Through strong partnerships with major local health systems and a focus on expansion into underserved areas, the program remains a regional leader in training to grow their own compassionate, ethical nurse leaders who are equipped to improve patient care and advocate for health equity.
NewDuals Administrative Support - Sales Coordination, Intermediate Blue Cross and Blue Shield AssociationDuals Administrative Support - Sales Coordination, IntermediateSan Diego, CAEnsure all event details are accurately documented and communicated to internal stakeholders and develop and maintain Excel-based trackers, dashboards, and reports, including generating regular reports, related to event activity to support leadership updates and team planning. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.
Administrative Support Launching Systems BAE Systems PlcAdministrative Support Launching SystemsChula Vista, CAfor description visit the url https://jobs.baesystems.com/global/en/job/BAE1US125098BREXTERNAL/Administrative-Support-Launching-Systems .
Undergraduate Studies Coordinator (Administrative Support Coordinator II) California State UniversityUndergraduate Studies Coordinator (Administrative Support Coordinator II)San Diego, CA$4,367–$6,362Undergraduate Studies includes all the non-Honors College undergraduate degree and curriculum programs within FASS including General Studies and First Year Seminar programs, Faculty-Student Mentoring Program, Supplemental Instruction, Undeclared, and Interdisciplinary Studies in Three Departments major. Faculty Advancement and Student Success (FASS) fosters inclusive academic excellence through support for faculty careers, professional development, and community engagement and student academic support and enrichment, including the Interdisciplinary Studies in Three Departments major, Undergraduate Studies, and the Weber Honors College.
Administrative Support Professional (Vista, CA, US, 92083) Cintas CorpAdministrative Support Professional (Vista, CA, US, 92083)Vista, CA$19.84–$25.01 / hourResponsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday.
NewHybrid Legal Administrative Assistant - Litigation Support Clark HillHybrid Legal Administrative Assistant - Litigation SupportSan Diego, CAClark Hill LLP in San Diego seeks a Legal Administrative Assistant to join the CHART Team, supporting Litigation attorneys. The role is 37.5 hours per week, non-exempt, hybrid with three days in-office.
NewAdministrative Support Assistant I, EOPS (part-time) GovernmentJobs.comAdministrative Support Assistant I, EOPS (part-time)Oceanside, CARESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. When assigned to Extended Opportunity Programs and Services (EOPS): Process Textbook Loan Program applications, coordinate textbook distribution, maintain accurate inventory records, and compile reports on program utilization.
Administrative/Clerical Support Temp Pool 2026-2027 MiraCosta CollegeAdministrative/Clerical Support Temp Pool 2026-2027Oceanside, CA$25.47–$34.99 / hourRESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. Work schedule would be determined by the hiring department and may include morning, afternoon, and/or evening hours at any of the MiraCosta College sites (Oceanside Campus, San Elijo Campus in Cardiff, Community Learning Center in Oceanside, Technology Career Institute in Carlsbad).
NewAdministrative Assistant (Onsite) Frontwave Credit UnionAdministrative Assistant (Onsite)Oceanside, California$27.36–$41.03 / hourFull timePerforms a variety of administrative and clerical duties, which may include word processing, PowerPoint presentations, excel spreadsheets, meeting scheduling and preparation, internal communication, organizing electronic and paper files, processing incoming/outgoing mail and email,maintaining reports and other pertinent data. At Frontwave Credit Union, we are focused on creating consumer solutions to provide our members and the communities we serve with products and services that enhance the quality of life for our members through exceptional service and the progressive application of technology.
NewAdministrative Assistant Eastridge InfotechAdministrative AssistantSan Diego, CA$32–$34 / hourBy applying for this job, you agree to receive calls, AI-generated calls, if applicable, text messages, or emails from Eastridge Workforce Solution, and/or its agents and contracted partners related to confirming assignments and job openings. Due to the varying length(s) of temporary assignments, Eastridge Workforce Solutions' Temporary Staff are not eligible for paid time off, unless required by applicable state law in which the position is based.
Administrative Assistant II - ELITE Academy - CP26-015144 Grossmont Union High School DistrictAdministrative Assistant II - ELITE Academy - CP26-015144El Cajon, CA$57,154.55–$62,832.94 / yearThe Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. Administrative Assistant II: The job of Administrative Assistant II is done for the purpose/s of providing administrative support to school site or district level administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial, legal and administrative requirements of assigned functions.
Alumni Engagement Administrative Assistant, Alumni Engagement and University Events CSUSM RecruitmentAlumni Engagement Administrative Assistant, Alumni Engagement and University EventsSan Marcos, CaliforniaUnder general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.
Alumni Engagement Administrative Assistant, Alumni Engagement and University Events California State University San MarcosAlumni Engagement Administrative Assistant, Alumni Engagement and University EventsSan Marcos, CaliforniaUnder general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.
Alumni Engagement Administrative Assistant, Alumni Engagement and University Events CSU CareersAlumni Engagement Administrative Assistant, Alumni Engagement and University EventsSan Marcos, CaliforniaUnder general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.
Center Administrative Manager San Diego State University Research FoundationCenter Administrative ManagerSan Diego, CaliforniaThis includes fostering strong relationships with administrative leadership across SDSU, SDSU IV, and SDSURF (e.g., Division of Research and Innovation, Grants and Contracts, Research Compliance, Deans’ offices, Provost), other centers in the Research Center for Minority Institutions (RCMI) Network, and NIMHD. Funded by the National Institute on Minority Health and Health Disparities (NIMHD) through a U54 Cooperative Agreement, the SDSU HealthLINK Center offers a wide range of research services, including expertise in multiple research methods, supporting varied research needs, and data analytics applications across the university to enhance health research.
Administrative Coordinator Johnson Service GroupAdministrative CoordinatorSan Diego, IL$24–$28 / hourThis role is ideal for someone with strong organizational skills, excellent communication abilities, and a willingness to learn new systems and processes. Our client is seeking a detail-oriented Administrative Coordinator to support day-to-day office operations.
Administrative Assistant II Lee Hecht HarrisonAdministrative Assistant IISan Diego, CA$22–$29 / hourThis role will serve as a key point of contact for internal staff, clients, and vendors while ensuring all administrative processes run smoothly and efficiently. This position is ideal for a highly organized and detail-oriented professional who thrives in a fast-paced office environment and enjoys providing administrative support to multiple departments.
Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) Program North County LifelineAdministrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) ProgramSan Marcos, CAFull timeWhile performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Candidate must be proficient in necessary applications, experienced in multi-tasking and understand necessities of confidentiality, responsible for and provides clerical assistance to program staff members.
PACE Administrative Assistant Neighborhood HealthcarePACE Administrative AssistantEscondido, CA$24.95–$34.93 / hourWhile this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate's overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program Director, ensuring efficient management of schedules, communication, and organizational priorities.
NewPart-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid Work Macpower Digital Assets Edge Private LimitedPart-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid WorkSan Diego, CA$40,000–$50,000 / yearAbout the Role: We're looking for a Part-Time Administrative Assistant (Associate Coordinator) to support our team by handling mail and general office tasks. This role was previously shared by the accounting team, but as their responsibilities have grown, we need a dedicated person to take over these critical support tasks.
Administrative Assistant - Floating H.G. Fenton CompanyAdministrative Assistant - FloatingSan Diego, CA$34–$40 / hourPart timeOur largest and fastest-growing operations are in multifamily housing and commercial property management, where our purpose is to provide quality products and services that enable our customers to live well and our businesses to succeed. Through our commitment to our core values, we empower employees to make decisions that align with our culture, pioneer innovation, enhance the employee experience, promote professional development, and encourage work-life balance, ensuring our continued success for another 100 years.
NewAdministrative Assistant: IV AVA ConsultingAdministrative Assistant: IVEl Cajon, CADuties may include answering phones, scheduling/dispatching crews, printing maps and typical office duties. Strong communication skills and organizational skills are essential.
Administrative Assistant II- Part Time Escondido Comprehensive Treatment CenterAdministrative Assistant II- Part TimeEscondido, California$25–$27 / hourPart timeFamiliarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.
NewAdministrative Assistant The Patriot GroupAdministrative AssistantSan Diego, CAThis role is crucial in ensuring the smooth and efficient flow of work across departments by managing schedules, tracking job progress, overseeing inventory and equipment management, and ensuring accurate billing and invoicing. Assist with vehicle and equipment management including maintenance logs, reports, owned/rented equipment, hours used, projects assigned to, etc.
Legal Administrative Assistant Corporate & Securities Snell & Wilmer Business Professional OpeningsLegal Administrative Assistant Corporate & SecuritiesSan Diego, CaliforniaThis role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions. The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment.
NewAdministrative Assistant: IV MindlanceAdministrative Assistant: IVEl Cajon, CA$39.06–$41.06 / hourDuties may include answering phones, scheduling/dispatching crews, printing maps and typical office duties. Strong communication skills and organizational skills are essential.
NewSenior Administrative Assistant EteamSenior Administrative AssistantSan Diego, CAAbility to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred. • May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects.
Administrative Assistant / Bookkeeping Assistant PMI San DiegoAdministrative Assistant / Bookkeeping AssistantSan Diego, CAThe ideal candidate is organized, professional, comfortable working with accounting and property management software, and able to manage multiple tasks efficiently. The company currently utilizes CINC systems, RentVine property management software, and QuickBooks Online.
Clinical Administrative Coordinator UnitedHealth Group IncClinical Administrative CoordinatorSan Diego, CA$18–$32 / hourThe fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount. This role is essential in supporting day-to-day administrative operations and ensuring seamless coordination between providers, internal departments, and external stakeholders.
NewAdministrative Assistant: IV HireTalentAdministrative Assistant: IVEl Cajon, CARemoteAnswer phones, able to handle multiple tasks, special projects, handle customers inquiries, scheduling trench inspections, and dispatching gas and electric crews. Duties may include answering phones, scheduling/dispatching crews, printing maps and typical office duties.
Litigation Legal Administrative Assistant Snell & Wilmer Business Professional OpeningsLitigation Legal Administrative AssistantSan Diego, CaliforniaIf you have 3 years of litigation legal administrative assistant experience within a mid-size law firm supporting several attorneys, apply today and we look forward to speaking with you soon. Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our San Diego office.
Inside Sales & Administrative Coordinator Ultimate Staffing ServicesInside Sales & Administrative CoordinatorEscondido, California$25–$27 / hourThe Inside Sales & Administrative Coordinator is responsible for supporting business growth through lead generation, customer outreach, CRM management, reporting, and administrative support. Utilize Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams, to support daily business operations.
NewAdministrative Assistant Ultimate Staffing ServicesAdministrative AssistantCarlsbad, California$20–$25 / hourThis role is responsible for managing schedules, coordinating communications, maintaining accurate records, and ensuring a smooth and efficient workflow. Ultimate Staffing is seeking an organized and proactive Administrative Assistant to support daily office operations.
NewAdministrative Assistant to the Dean of Catholic Mission Cathedral Catholic High SchoolAdministrative Assistant to the Dean of Catholic MissionSan Diego, CAThe administrative assistant job scope includes communicating via phone and email, ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the Catholic Mission Office.
Project Administrative Assistant Centex ConstructionProject Administrative AssistantSan Diego, CABalfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities.
NewProduction Administrative Assistant Groundworks LLCProduction Administrative AssistantSan Marcos, CAFrom scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks.
Executive Administrative Assistant Lee Hecht HarrisonExecutive Administrative AssistantSan Diego, CA$21–$30 / hourLHH Recruitment Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership at our Kearny Mesa, San Diego office. This is an excellent opportunity for a motivated professional looking to grow within a dynamic organization while providing high-level support to leadership in a collaborative and professional setting.
NewExecutive Administrative Assistant LHHExecutive Administrative AssistantSan Diego, CA$23–$32 / hourExecutive Administrative Assistant Location: La Mesa, San Diego, CA LHH Recruitment Solutions is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership in our client's La Mesa office. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.
NewADMINISTRATIVE COORDINATOR The Scripps Research InstituteADMINISTRATIVE COORDINATORSan Diego, CA$27–$32 / hourAssist PIs and laboratory staff with a variety of operational tasks, including processing purchase orders, reviewing and approving timesheets, coordinating with IT Services, working with Facilities to arrange repairs and equipment maintenance, keeping track of EH&S training and biosafety compliance for lab members, and handling outgoing shipments. This is more than an administrative role; it's an opportunity to serve as a trusted partner to world-renowned researchers, collaborate across nearly every division at Scripps Research, and develop expertise that supports the entire lifecycle of scientific work.