Vaco LLCNewAdministrative Assistant Vaco LLCAdministrative AssistantFoothill Ranch, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
JobotNewTax Administrative Assistant JobotTax Administrative AssistantIrvine, CA$20–$31 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.
The Wagon LegacyNewLegal Administrative Assistant - Paralegal Assistant The Wagon LegacyLegal Administrative Assistant - Paralegal AssistantBrea, CA$21–$25 / hourThis position plays an important role in supporting our paralegals by assisting with document printing, client communication, and coordinating the final steps of the estate planning process. The ideal candidate enjoys helping clients, takes pride in getting the details right, and understands that responsiveness and care make a difference in the client experience.
DSA InternationalAdministrative Assistant – Shipping & Receiving [Bilingual English / Japanese Languages] DSA InternationalAdministrative Assistant – Shipping & Receiving [Bilingual English / Japanese Languages]Garden Grove, CA$20–$22 / hourFull timeA manufacturing company located in Garden Grove is seeking an Administrative Assistant for their Shipping and Receiving Department to support daily administrative operations. This role is ideal for someone organized, friendly, and able to communicate effectively in both English and Japanese.
Acuity Eye GroupNewASC Administrator Acuity Eye GroupASC AdministratorSan Gabriel, CA$130,000–$160,000 / yearDescription:SUMMARY: The ASC Administrator is responsible for providing strategic leadership, compliance and operational oversight for all Ambulatory Surgery Centers (ASCs), focusing on performance improvement, growing existing service lines, and building new service lines. • Strong leadership skills and a high degree of confidence and experience in managing physician relationships, surgical operations, and business/program development.
NucorNewDepartment Administrator NucorDepartment AdministratorFontana, CA$28.58–$36.48 / hourDaily administrative activities including: document control management, training records management, recordkeeping, reporting, operational and maintenance scheduling, entering requisitions/invoicing, bonus calculations/reporting, routine communications, inventory management, etc. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success.
Vaco LLCNewHuman Resources Admin Vaco LLCHuman Resources AdminBrea, CA$23–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Vaco LLCNewHR Assistant Vaco LLCHR AssistantBrea, CA$25–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
CALIFORNIA STATE UNIVERSITYNewAdministrative Support Coordinator II CALIFORNIA STATE UNIVERSITYAdministrative Support Coordinator IIFullerton, CA$4,367–$6,362If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.
County of RiversideAdministrative Services Analyst II - Analytical and Administrative Support County of RiversideAdministrative Services Analyst II - Analytical and Administrative SupportRiverside, CAFull timeKnowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring. Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space.
Mt. San Antonio CollegeAdministrative Support II Mt. San Antonio CollegeAdministrative Support IICATitle IX: The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct, including sexual harassment, sexual assault, dating and domestic violence, and stalking. The District is a proud Chicanx/Latinx and Hispanic-Serving Institution, Asian American and Native American Pacific Islander-Serving Institution, and Minority Serving Institution serving over 66,446 students based on the 2022-2023 academic year.
AmazonNewProgram Administrative Support, NAST ACES AmazonProgram Administrative Support, NAST ACESChino, CATransportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation.
AALI - Orange, CAReceptionist/Administrative Support AALI - Orange, CAReceptionist/Administrative SupportOrange, CAOur independent insurance business is built on the relationships we build with our Team, clients, potential clients, our community, and the companies we work with. Establish working relationships with clients, potential clients, and companies we represent on the phone, email, and on paper.
Veterans Sourcing GroupCustomer Service Administrative Support Specialist Veterans Sourcing GroupCustomer Service Administrative Support SpecialistGarden Grove, CAThis role is responsible for maintaining accurate system data, assisting with customer communications, and supporting business initiatives including pricing updates on open orders. The position works closely with Customer Service, Planning, and cross-functional teams to ensure timely processing of requests, workflow efficiency, and a consistent customer experience in a fast-paced environment.
Ultimate Staffing ServicesAdministrative Assistant/Customer Service Rep Ultimate Staffing ServicesAdministrative Assistant/Customer Service RepBrea, California$22–$24As a vital member of our team, you will collaborate closely with administrators and employees, organize files, create correspondence, and prepare reports and other key documents. Support customers and the credit department in resolving credit holds, CODs (cash on delivery), and processing credit card payments.
Communication Technology Services (CTS)Administrative Assistant- SoCal Communication Technology Services (CTS)Administrative Assistant- SoCalCorona, CA$20–$25 / hourCommunication Technology Services, CTS, is one of the largest integrators and managed service providers for mobile networks in the U.S. The company specializes in the design, installation and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks for the mobile network operators, enterprise and venue owners and network infrastructure owners. Support construction billing processes, including invoice preparation, change order tracking, cost reconciliation, and maintaining accurate billing and financial records.
Winter Park RecruitingAdministrative Assistant - Costa Mesa Winter Park RecruitingAdministrative Assistant - Costa MesaCosta Mesa, CAExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
HelpmatesSr. Administrative Assistant 836603 HelpmatesSr. Administrative Assistant 836603Costa Mesa, CA$32.69–$33.65 / hourThis role is ideal for a proactive professional who has successfully supported senior leadership teams, managed high-level administrative responsibilities, and created professional presentations and marketing materials with exceptional attention to detail. We are seeking a highly polished Senior Administrative Assistant with strong executive support experience and a creative eye for graphic design to join a respected organization in Costa Mesa.
CALIFORNIA STATE UNIVERSITYNewAdministrative Assistant/ICDFR (UEC) CALIFORNIA STATE UNIVERSITYAdministrative Assistant/ICDFR (UEC)San Bernardino, CA$3,119.94–$3,813.26The Administrative Assistant provides general support for personnel and HRrelated processes, helping ensure smooth operations for staff and project teams. Temporary, Staff, Non-Exempt, Full Time, Benefited position through 6/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
Casa de la FamiliaNewAdministrative Assistant Casa de la FamiliaAdministrative AssistantSanta Ana, CA$18–$20 / hourDuties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs.
Ultimate Staffing ServicesAdministrative Assistant Ultimate Staffing ServicesAdministrative AssistantSan Gabriel, California$20–$24 / hourThis role is ideal for someone who enjoys wearing multiple hats and supporting day-to-day operations in a close-knit office environment. The ideal candidate is detail-oriented, highly organized, and comfortable working independently while collaborating with a small team.
PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLCAdministrative Assistant to the Director of Operations PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLCAdministrative Assistant to the Director of Operationsmontebello, CAProvide comprehensive clerical support to the Director of Operations, including scheduling appointments, managing correspondence, and preparing reports. In this role, you'll play a crucial part in ensuring our operations run smoothly by providing exceptional administrative support and customer service.
Contech Engineered Solutions LLCNewPlant Administrative Assistant Contech Engineered Solutions LLCPlant Administrative AssistantMenifee, CA$21–$26 / hourAs a Plant Administrative Assistant, your responsibilities will include: Exceptional Customer Support & Order Management: Provide exemplary customer service as you manage phone and walk-in inquiries, purchase orders and order changes. General Administrative Tasks: Perform administrative duties such as typing, preparation of purchase orders, maintenance of files and office supplies, mail processing, travel coordination, and special projects as assigned.
Mission Landscape Companies, IncOffice Administrative Assistant Mission Landscape Companies, IncOffice Administrative AssistantSanta Ana, CAScreen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine the importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members. Provide advanced assistance to departments by performing various administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.
Strategix ManagementAdministrative Assistant Strategix ManagementAdministrative AssistantSan Bernardino, CA$20–$22 / hourThe Administrative Assistant provides administrative and project coordination support to the Deputy Center Director to ensure DOL and center deliverables, internal and external communications, and special projects in relation to the programs department are accomplished in a timely manner with quality and accuracy. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.
Ultimate Staffing ServicesBilingual Administrative Assistant Ultimate Staffing ServicesBilingual Administrative AssistantRiverside, California$20–$20 / hourThe Administrative Office Support position is responsible for providing administrative assistance to clinical staff by performing data entry, processing client documentation, and ensuring chart compliance in accordance with applicable mental health contracts. The Administrative Office Support position also assists with reporting functions and collaborates with the Quality Assurance Supervisor and departmental staff to ensure administrative operations are completed accurately, timely, and efficiently.
Tomorrow WaterProject Coordinator and Administrative Assistant Tomorrow WaterProject Coordinator and Administrative AssistantAnaheim, CASupport the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes . Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.
Sacred Path Indigenous Wellness CenterAdministrative Assistant and Case Manager Sacred Path Indigenous Wellness CenterAdministrative Assistant and Case ManagerPomona, CAOn-site office management - coordinate and address any on site related issues (for example, working with building property management,) reception duties, inventory of office resources, help with developing office procedures, collaboration and support for all programs, ensuring that the office is ready for daily activities and programming. The Administrative Assistant at Sacred Path Indigenous Wellness Center plays a crucial role in providing administrative and organizational support to ensure the smooth functioning of the agency's operations.
RimkusAdministrative Assistant RimkusAdministrative AssistantIrvine, CAMust have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs. Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company’s business.
Coury & Buehler Physical TherapyAdministrative Assistant Coury & Buehler Physical TherapyAdministrative AssistantBrea, California$18–$23In this role you will provide direct support to the owners by taking on a wide variety of tasks and projects, allowing them to focus on running the company at a high level. CHECK US OUTCheck out our career page to learn more about the opportunities we have available: https://cbphysicaltherapy.com/careers-at-cbpt/ .
Ultimate Staffing ServicesAdministrative Assistant (Property Managment) Ultimate Staffing ServicesAdministrative Assistant (Property Managment)Ontario, California$25–$32 / hourThe ideal candidate will play a crucial role in supporting the property management team and Regional Manager, ensuring smooth day-to-day operations. Position Overview: Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's property management team in California.
CrossFire GroupNewAdministrative Assistant III CrossFire GroupAdministrative Assistant IIIDuarte, CAResponsibilities also include preparation and reconciliation of business expense reports, along with day-to-day administrative partnership to ensure efficient workflow, responsiveness, and continuity of operations. - Experience scheduling interviews and meetings is required!- 5-10 years of experience in the above category.
Prudential HealthcareResidential Care Facility for the Elderly Administrative Assistant Prudential HealthcareResidential Care Facility for the Elderly Administrative AssistantEl Monte, CA$25–$30 / hourWe are a small, licensed Residential Care Facility for the Elderly (RCFE), serving up to six residents in a comfortable, family-style home environment. This role is ideal for someone who is organized, professional, and interested in contributing to the smooth running of a small, senior care home.
KORE1 TechnologiesAdministrative Assistant/Receptionist KORE1 TechnologiesAdministrative Assistant/ReceptionistFoothill Ranch, CA$22–$25 / hourKORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant/Receptionist in Foothill Ranch, Ca. Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths.
NTT DATAAdministrative Assistant - bilingual Spanish NTT DATAAdministrative Assistant - bilingual SpanishIrvine, CAOutsourcing is not just a method of gaining a one-time cost advantage, but an effective strategy for gaining and maintaining competitive advantages when executed as part of an overall sourcing strategy. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities simultaneously, ensuring processes run smoothly and efficiently.
CS Investigative Services IncAdministrative Assistant CS Investigative Services IncAdministrative AssistantRancho Cucamonga, CA$17–$21 / hourThe ideal candidate will provide essential administrative support, assist with daily office operations, and help maintain an organized and efficient work environment. Handle recruiting, job board posting and responses, scheduling interviews, and conducting basic onboarding for new employees.
Our Best Life CompaniesNewAdministrative Assistant Our Best Life CompaniesAdministrative AssistantChino, CAAs an Administrative Assistant at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. Our Best Life Companies is hiring an Administrative Assistant to join our team!
CSI Electrical ContractorsNewSafety Administrative Assistant CSI Electrical ContractorsSafety Administrative AssistantSanta Fe Springs, California$27–$37 / hourVarious voluntary plans are available, including short- and long-term disability, supplemental vision, accident, hospital and critical illness, and additional voluntary life insurance plans for employees and dependents. Our services include electrical construction, technology solutions, and alternative energy where CSI Electric is regarded as a premier provider of energy development, installation, and maintenance.
Project PartnersProject Administrative Assistant Project PartnersProject Administrative AssistantChino, CAThe Project Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. Utilize project documentation systems (e.g., Procore, e-Builder, or similar) to upload, track, and manage drawings, RFIs, submittals, change orders, and other construction records.
Planate Management Group, LLCAdministrative Assistant (Long Beach, CA) Planate Management Group, LLCAdministrative Assistant (Long Beach, CA)Huntington Beach, CAYou will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section or Planning and Program Management Major Projects and Activations. Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide.
Planate Management GroupNewAdministrative Assistant (Long Beach, CA) Planate Management GroupAdministrative Assistant (Long Beach, CA)Huntington Beach, CAYou will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section or Planning and Program Management Major Projects and Activations. Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide.
Viridian StaffingNewWeedmaps: Administrative Assistant Viridian StaffingWeedmaps: Administrative AssistantIrvine, CA$30–$38 / hourSince inception, WM Technology has worked tirelessly, not only to become the most comprehensive platform for consumers, but to build the software solutions that power businesses compliantly in the space, to advocate for legalization, social equity, and licensing in many jurisdictions, and to facilitate further learning through partnering with subject matter experts on providing detailed, accurate information about the plant. Through its website and mobile apps, WM Technology provides consumers with the latest information about cannabis retailers, brands, and products, facilitating product discovery and driving engagement with our retail and brand customers.
Kinetic Personnel GroupReceptionist / Administrative Assistant Kinetic Personnel GroupReceptionist / Administrative AssistantCorona, CAFull timeResponsibilities:Answer and direct incoming phone calls in a professional mannerGreet and assist walk-in guests and visitorsCoordinate incoming and outgoing shipments and deliveriesPerform general administrative and office support tasksMaintain organized records, files, and office suppliesAssist with scheduling and communication between departmentsSupport data entry and documentation as neededUtilize QuickBooks for data entry and administrative support (preferred)Qualifications:Previous receptionist, front desk, or administrative experience preferredStrong communication and customer service skillsComfortable answering multi-line phone systemsOrganized with strong attention to detailAbility to multitask and work independentlyBasic computer skills including Microsoft OfficeExperience with QuickBooks data entry is a plusKPG123 The ideal candidate will be comfortable managing front desk responsibilities, assisting with administrative tasks, and providing excellent customer service in a fast-paced environment.
B B GRAHAM & COMPANYAdministrative Assistant (Series 7 license required) B B GRAHAM & COMPANYAdministrative Assistant (Series 7 license required)ORANGE, CAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
JLM Strategic Talent PartnersNewConstruction Administrative Assistant JLM Strategic Talent PartnersConstruction Administrative AssistantAnaheim, CA$30–$35 / hourAs the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days. We accomplish this by sourcing & vetting high level career seeking candidates in the industry andmatch them with our partners current open roles.
Hot Topic & BoxLunchDistribution Center Administrative Assistant Hot Topic & BoxLunchDistribution Center Administrative AssistantRiverside, CAIn this role you will support daily operations by managing payroll processes, tracking productivity, maintaining employee records, and coordinating administrative functions. Are you a superhero at assisting others and adding tons of value to a growing team?
KORE1 TechnologiesAdministrative Assistant. KORE1 TechnologiesAdministrative Assistant.South El Monte, CARequest and process shipments with UPS/Fedex- Open Sales Job Files, enter into time management program, basic job file management. Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths.
Ultimate LLCNewAdministrative Assistant with Excel Ultimate LLCAdministrative Assistant with ExcelIrvine, CA$23–$25 / hourAssisting the Property Manager with vendor bidding and service contracts, implementing approved operating and capital budgets, resolving property management issues, preparing and distributing monthly reports, and assisting with property management, accounting, marketing, and construction needs. Ultimate Staffing is actively seeking an experienced Administrative Assistant to join a dynamic team in Irvine, California.
Keck School Of MedicineNewAdministrative Assistant I Keck School Of MedicineAdministrative Assistant IIrvine, CA$23.89–$26.73 / hourWhen extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations . Providing general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and maintaining electronic and hard copy filing systems.
American Career CollegeAdministrative Assistant American Career CollegeAdministrative AssistantOntario, California$19.44–$26.27 / hourA minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred. Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.