Gotham BiotechAdministrative Support Specialist Gotham BiotechAdministrative Support SpecialistPortland, MERemoteThis position is responsible for providing comprehensive administrative support to executives, teams, and departments by managing schedules, coordinating communications, maintaining accurate records, and streamlining office workflows. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud-based collaboration platforms (e.g., SharePoint, Teams).
HAIGHT ENGINEERING PLLCHuman Resources & Accounting Support & Administrative Coordinator HAIGHT ENGINEERING PLLCHuman Resources & Accounting Support & Administrative CoordinatorDover, NH$55,000–$75,000 / yearThis position will initially be structured as 50% Human Resources, 25% accounting support, and 25% general administrative support responsibilities, with the expectation that the HR portion will grow into a full-time Human Resources role within 2–4 years as the company expands. We are seeking a motivated and detail-oriented Human Resources & Administrative Coordinator to support our growing engineering and survey firm of 30-35 employees.
BerryDunnNewIT Administrative Assistant BerryDunnIT Administrative AssistantPortland, Maine$24–$26 / hourOverview: BerryDunn, Northern New England's largest Accounting, Management, and Information Technology Consulting Firm, is seeking a highly organized and customer-focused Technology Administrative Assistant to support internal IT Operations. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.
Bonney StaffingPart Time Administrative Assistant 835514 Bonney StaffingPart Time Administrative Assistant 835514Naples, MEPotentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .
Bonney StaffingFront Desk Administrative Assistant - Hiring Now! 837278 Bonney StaffingFront Desk Administrative Assistant - Hiring Now! 837278Raymond, ME$20–$24 / hourAs a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.
Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026Freeport, MEAs a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.
Spurwink ServicesAdministrative Assistant/Referral Coordinator Spurwink ServicesAdministrative Assistant/Referral CoordinatorSouth Portland, ME$19–$22.50 / hourThe Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.
Springborn StaffingLegal Administrative Assistant Springborn StaffingLegal Administrative AssistantPortland, METhis role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.
The Salvation Army Eastern TerritoryAdministrative Assistant The Salvation Army Eastern TerritoryAdministrative AssistantSanford, MaineThis position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.
Maine Wing Management LLCAdministrative Assistant Maine Wing Management LLCAdministrative AssistantPortland, METhis role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office.
Springborn StaffingNewAdministrative Assistant - Investment Firm Springborn StaffingAdministrative Assistant - Investment FirmPortland, MEOther duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team . Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch .
City of Portland, MENewADMINISTRATIVE ASSISTANT City of Portland, MEADMINISTRATIVE ASSISTANTPortland, MEPreferred Skills & Experience: High School diploma or equivalent preferred, supplemented with relevant coursework in secretarial science or business administration, or an equivalent combination of experience and training. Additional daily tasks include data entry, filing, supply ordering and tracking, sorting and creating Google Sheets, and other clerical tasks as needed.
Enterprise HoldingsAdministrative Representative- Portland Jetport Airport Enterprise HoldingsAdministrative Representative- Portland Jetport AirportPortland, METhe Administrative Representative will gain knowledge through local training and hands-on experience to provide administrative support, customer assistance, and act as a rental back-up in a large airport branch. Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.
Maine Wing Management LLCExecutive Administrative Coordinator Maine Wing Management LLCExecutive Administrative CoordinatorPortland, METhis role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.
UZP- GRACE MANAGEMENT INCAdministrative Operations Coordinator UZP- GRACE MANAGEMENT INCAdministrative Operations CoordinatorTopsham, MEPart timeCoordinate vendor communication for work orders, CapEx projects, inspections, Co-op needs, and campus projects, including scheduling, follow-up communication, and documentation. Maintain, update, and publish Housekeeping schedules in Homebase, including adjusting staffing coverage and assigning additional work for open shifts or schedule gaps.
State of MaineOffice Associate II State of MaineOffice Associate IIBiddeford, Maine$17.73–$25.53 / hourDuties can vary and include, but are not limited to: o Processing administrative documents and assisting with processing legal documents, which may include wage attachments, license revocation, passport denial and placing/releasing motor vehicle liens. Responsibilities include establishing paternity, locating non-custodial parents, establishing and enforcing child support orders and representing the Department's interest in the Maine District Court in matters pertaining to child support.
Pete's RV CenterSales Administrator/Title Clerk Pete's RV CenterSales Administrator/Title ClerkSaco, ME$50,000–$75,000About our Company: Pete’s RV Center is a family owned business that has been keeping New England, Northern New York, Mid-West and Southern families enjoying the great outdoors since 1952. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and committed to supporting dealership operations with accuracy and professionalism.
Sage HausHouse Manager & Personal Assistant Sage HausHouse Manager & Personal AssistantYarmouth, ME$30–$35You possess a project manager mentality, staying ahead of tasks and anticipating what needs to be done to keep things running effortlessly, while having the emotional intelligence to cultivate the right relationships to get things done. Our ideal candidate will be proactive and capable of taking charge in various areas, from managing vendors for multiple properties to providing pet care and meal prep when needed.
InterMed, P.A.NewExecutive Assistant | South Portland, ME | Full-Time InterMed, P.A.Executive Assistant | South Portland, ME | Full-TimeSouth Portland, MEPart timeCoordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned . Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences .
InterMed, P.A.NewRegistered Nurse or Medical Assistant | Dermatology | 32-Hour | South Portland, ME InterMed, P.A.Registered Nurse or Medical Assistant | Dermatology | 32-Hour | South Portland, MESouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.
InterMed, P.A.NewMedical Assistant | Dermatology | 32-Hours | South Portland, ME InterMed, P.A.Medical Assistant | Dermatology | 32-Hours | South Portland, MESouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.
InterMed, P.A.Medical Assistant | ENT | South Portland, ME | 40-Hours InterMed, P.A.Medical Assistant | ENT | South Portland, ME | 40-HoursSouth Portland, MEPart timeEnvironmental Maintenance Functions (Derm/Mohs/Audiology/ENT): Performs environmental maintenance duties as assigned for clinical equipment within Dermatology, Mohs, Audiology and ENT departments. This role emphasizes patient- and family-centered care through collaboration with healthcare professionals and manages instrument supply, including inspection, decontamination, and sterilization.