University of ArizonaNewAdministrative Support Assistant II, Access & Information Services University of ArizonaAdministrative Support Assistant II, Access & Information ServicesTucson, AZ$18.15–$22.69 / hourThis role requires strong organizational, time management, and interpersonal skills, along with excellent customer service, analytical thinking, and the ability to manage multiple assignments while working both independently and collaboratively. Excellent interpersonal and communication skills, including the ability to collaborate with library leadership and campus-wide colleagues, use professional business vocabulary, and exercise discretion and sound judgment when handling sensitive or confidential matters.
GovernmentJobs.comNewAdministrative Support Services Technician GovernmentJobs.comAdministrative Support Services TechnicianTucson, AZThe incumbent is responsible for performing detailed, confidential data entry, compiling reports, creating basic correspondence,providing routine and non-routine clerical support to staff and/or management, and performing basic quantitative and/or quality assurance reviews of forms, document files and processes within established guidelines. Education, certifications, and experience required: High School Diploma or G.E.D plus two (2) years of clerical experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
BeachFleischmanAdministrative Assistant - Tax Assembly BeachFleischmanAdministrative Assistant - Tax AssemblyTucson, AZReceive and complete multiple work tasks in a timely fashion, as assigned in writing or verbally, by various members of professional and administrative teams. Team Player who contributes to building a positive team spirit; puts success of the team above own interests, and supports everyone's efforts to succeed.
Arizona College of NursingAdministrative Assistant-Campus Operations Arizona College of NursingAdministrative Assistant-Campus OperationsTucson, ArizonaProvides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software. Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
Pima County, AZAdministrative Specialist I - Victim Services - County Attorney Pima County, AZAdministrative Specialist I - Victim Services - County AttorneyTucson, AZ$21.12–$24.81 / hourAction Activity - bending, reaching, squatting, stooping; Motion Activity - in noisy areas, behind themselves, equipment alarms; Hearing Activity - in noisy areas, behind themselves, equipment alarms; Speaking Activity - in person, on the phone; Vision - operate a motor vehicle, distinguish colors, have depth perception, have peripheral vision. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment.
Pima County GovernmentNewAdministrative Assistant II - Pima Animal Care Center Pima County GovernmentAdministrative Assistant II - Pima Animal Care CenterTucson, AZResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Action Activity - bending, kneeling, reaching, squatting, stooping; Motion Activity - grasping; Speaking Activity - in person and on the phone; Vision - may be required to operate a motor vehicle.
Pima County GovernmentNewAdministrative Assistant II - Community & Workforce Development Pima County GovernmentAdministrative Assistant II - Community & Workforce DevelopmentTucson, AZ$17.37–$20.41 / hourResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Duties include answering phones, signing-in customers, helping customers connect to resources, and assisting customers using One-Stop computers.
Spara TechnologiesAdministrative Assistant / HR Specialist Spara TechnologiesAdministrative Assistant / HR SpecialistTucson, AZCoordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.
PowerTec Distribution & Motor Control CorporationLooking for a detail orientated Administrative Assistant. PowerTec Distribution & Motor Control CorporationLooking for a detail orientated Administrative Assistant.Tucson, AZThis position will provide clerical support to various department with their day-to-day needs while greeting, assisting, and providing information to employees, clients, visitors, and other guests of PowerTec. Receives mail, documents, packages, and courier deliveries; delivers or distributes received items.
TeemaGroupAdministrative Assistant for State of Arizona TeemaGroupAdministrative Assistant for State of ArizonaTucson, AZ$15–$16Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant’s attorneys to answer basic status questions.
AbacusNewAdministrative Assistant AbacusAdministrative AssistantTucson, AZITD Building Environment Needs including watering plants, replacing batteries, checking filters and other items needing replacement and maintenance. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners.
D&V LANDSCAPING SERVICESBilingual Administrative Assistant D&V LANDSCAPING SERVICESBilingual Administrative AssistantTucson, AZThe ideal candidate is highly organized with excellent written and verbal Spanish and English communication skills and a friendly demeanor. Here at D&V Landscaping we foster the following values: Respect, Loyalty, Honesty, Authenticity, Justice, Leadership, and Teamwork.
Pima County, AZNewAdministrative Assistant II - Parking Operations Pima County, AZAdministrative Assistant II - Parking OperationsTucson, AZ$17.37–$20.41 / hourResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. This position is responsible for providing customer service to parking patrons, cash management including bank deposits, invoicing, monthly preparation of reports, and bookkeeping in addition to other duties.
Pima County, AZClinical Coordinator Administrative Assistant Pima County, AZClinical Coordinator Administrative AssistantTucson, AZResponsible for performing a wide range of administrative and case management functions, including scheduling evaluation appointments and related hearings, maintaining accurate case tracking, collecting and organizing collateral documentation, and managing database entries and billing processes. Performs a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC).
Amphitheater Public SchoolsAdministrative Assistant II Amphitheater Public SchoolsAdministrative Assistant IITucson, ArizonaWetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com, or the Executive Director of Student Services, (520) 696-5230, studentservices@amphi.com. Strong skills in secretarial practices with demonstrated ability to accurately type 65 WPM or pass a Word/Excel skills assessment.
University of ArizonaNewMedical Administrative Assistant II (CAPS) University of ArizonaMedical Administrative Assistant II (CAPS)Tucson, AZ$16.50–$20.63 / hourOutstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
DaVitaNewAdministrative Assistant DaVitaAdministrative AssistantTucson, AZProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
Pioneer Title AgencyNewAdministrative Escrow Assistant - Tucson Boulevard Pioneer Title AgencyAdministrative Escrow Assistant - Tucson BoulevardTucson, AZWHO WE ARE: Pioneer Title Agency is more than just a family -owned business - we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements, and providing documentation for the completion of the transaction and loan processing.
University of ArizonaNewAdministrative Associate, Spanish & Portuguese University of ArizonaAdministrative Associate, Spanish & PortugueseTucson, AZ$20.33–$25.41 / hourResponsibilities include scheduling and maintaining undergraduate courses; submitting catalog requests for new courses and revisions to existing Spanish and Portuguese courses; coordinating departmental events; supporting social media and communications efforts; and assisting with a variety of operational and student-facing activities. Communicates pertinent information to instructors and directors in the language programs throughout the semester, winter and summer regarding course assignments, office hours, course related information, class surveys, final exams, department and university policies and procedures.
Pima County, AZAdministrative Specialist I - Procurement Pima County, AZAdministrative Specialist I - ProcurementTucson, AZ$21.12–$24.81 / hourPCard program duties may include: assist and serve as backup for the PCard Services Coordinator; verify cardholder statements are correctly uploaded each month; add or modify user information in Amazon and Staples business accounts; receive new PCards and prepare cardholder agreements; distribute new/renewal cards and collect certificates and signed agreements; prepare monthly compliance reports; audit statements and request additional information as needed; monitor the PCard email inbox and respond promptly. Vendor relations duties may include: assisting and serving as backup for the Vendor Relations Services Coordinator; assisting departments with registration/modification requests; supporting suppliers with registration/updates to their accounts; requesting, receiving, and verifying W-9 forms; monitoring the vendor email inbox and responding promptly.
Child Parent CentersNewAdministrative Specialist Child Parent CentersAdministrative SpecialistTucson, AZJob Summary: Reporting to the Organization and Employee Development Director, the Administrative Specialist supports the Organization and Employee Development (OED) department and across the agency in the implementation of systems for tracking and documenting data related to employee development, conference registration, education enrollment, and related operations. Insurance benefits - dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer) .
TeemaGroupAdministrative Entry Role TeemaGroupAdministrative Entry RoleTucson, AZ$15–$16Proven experience in administrative support roles within a fast-paced environment. Manage daily administrative tasks to ensure smooth office operations.
SD Solutions LLCFederal Facilities Administrative Specialist SD Solutions LLCFederal Facilities Administrative SpecialistTucson, AZSD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector.
Pima County GovernmentAdministrative Specialist I - Development Services Pima County GovernmentAdministrative Specialist I - Development ServicesTucson, AZ$21.12–$24.81 / houractual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. a primary point of contact by answering and routing telephone calls, assisting walk-in customers, and providing information regarding.
Equity Lifestyle PropertiesNewAdministrative Assistant Equity Lifestyle PropertiesAdministrative AssistantTucson, AZWe invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
Genesis OB/GYNMedical Assistant Genesis OB/GYNMedical AssistantTucson, AZFull timeSecures patient information and maintains patient confidence by completing and safeguarding electronic and paper medical records; completing diagnostic coding and procedure coding; keeping patient information confidential. Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary.
Granite ConstructionNewOffice Administrator Granite ConstructionOffice AdministratorTucson, ArizonaPerform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. This position is responsible for assisting and supporting the Operations Finance Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
Pima County, AZNewClerk of the Board Specialist - Public Records Requests Pima County, AZClerk of the Board Specialist - Public Records RequestsTucson, AZ$22.18–$26.05 / hourAssociate’s degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. This position assists directly in the processing and maintaining of Public Records Requests and works closely with the Public Records Manager to facilitate effective communications under limited supervision.
ARMORLUBE LLCOffice Administrator ARMORLUBE LLCOffice AdministratorTucson, AZMaintain operational documentation, including SOPs, work instructions, and document control, support reformatting, updates, filing, and ensuring current versions are properly maintained (production, vendor, and compliance records.). Assist with organizing employee performance review schedules, maintaining related documentation, and supporting leadership with tracking completion of review cycles.
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Tucson, AZRemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
United Surgical Partners InternationalSurgery Center Administrator United Surgical Partners InternationalSurgery Center AdministratorTucson, AZUnited Surgical Partners International (USPI), a subsidiary of Tenet Healthcare Corporation (NYSE: THC), partners with physicians to develop and operate ambulatory surgery centers and surgical hospitals across the United States. The ideal candidate for this role will either have Ambulatory Surgery Center (ASC) leadership experience or hospital surgical leadership experience with ASC exposure.
Granite ConstructionPayroll Administrator Granite ConstructionPayroll AdministratorTucson, ArizonaPerform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. This position is responsible for assisting and supporting the Operations Finance Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.
Genesis OB/GYNMedical Assistant - OBGYN Genesis OB/GYNMedical Assistant - OBGYNTucson, AZFull timePrepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary. Primary Duties: Prepare exam rooms for patients including stocking with proper supplies and cleaning after each patient visit.
Pima County, AZDatabase Administrator II - Recorders Office Pima County, AZDatabase Administrator II - Recorders OfficeTucson, AZ$76,876–$92,268 / yearThis position provides technical and analytical support for specific application systems and databases involving the design, development, construction, implementation and ongoing support of systems, processes, and methods. Minimum five (5) years experience in the last five (5) years in relational database platforms, including Microsoft SQL Server, MySQL, and exposure to Oracle or other database systems.