NewOffice and Administrative Support Worker Donatech CorporationOffice and Administrative Support WorkerTucson, AZ$19–$24 / hourDesired Skill Sets: Advanced computer skills in Microsoft Office (MS Word, PowerPoint and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively. Required Skill Sets: Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Preschool & Afterbell Family Services Administrative Assistant Leman Academy of Excellence IncPreschool & Afterbell Family Services Administrative AssistantTucson, AZThe Preschool & Afterbell Receptionist works in partnership with the Preschool Director, Afterbell Director, and campus administration to support efficient program operations while maintaining a warm and professional environment for scholars, families, and staff. The Preschool & Afterbell Administrative Assistant serves as the welcoming face and primary point of contact for Preschool and Afterbell families, providing exceptional customer service and administrative support to ensure a positive, organized, and family-centered experience.
Preschool & Afterbell Family Services Administrative Assistant Leman Academy of ExcellencePreschool & Afterbell Family Services Administrative AssistantTucson, AZThe Preschool & Afterbell Receptionist works in partnership with the Preschool Director, Afterbell Director, and campus administration to support efficient program operations while maintaining a warm and professional environment for scholars, families, and staff. The Preschool & Afterbell Administrative Assistant serves as the welcoming face and primary point of contact for Preschool and Afterbell families, providing exceptional customer service and administrative support to ensure a positive, organized, and family-centered experience.
NewAdministrative Assistant - Tax Assembly BeachFleischmanAdministrative Assistant - Tax AssemblyTucson, AZFull timeAdministrative Assistant - Tax AssemblyBeachFleischman PLLC is the largest locally owned accounting, business advisory, and financial services firm in southern Arizona. Receive and complete multiple work tasks in a timely fashion, as assigned in writing or verbally, by various members of professional and administrative teams.
Administrative Assistant / HR Specialist Spara TechnologiesAdministrative Assistant / HR SpecialistTucson, AZCoordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.
Executive Administrative Assistant (Part-Time) - Manning - Foundation El Rio Community Health CenterExecutive Administrative Assistant (Part-Time) - Manning - FoundationTucson, AZ$25.72–$35.37 / hourThe Executive Administrative Assistant possesses high-level administrative experience, the ability to manage multiple projects and priorities in a fast-paced environment, professional telephone, and interpersonal demeanor, as well as advanced written and communication skills. The primary goal of the El Rio Health Executive Administrative Assistant is to support El Rio's Mission of providing comprehensive, quality health care that is affordable and accessible to all who may have healthcare needs, by successfully performing the primary essential functions.
NewFront Office Administrative Assistant Nesco Resource, LLCFront Office Administrative AssistantTuscosn, AZ$17.60 / hourThis position serves as a primary point of contact for visitors and callers and is responsible for maintaining accurate records, assisting with Board meetings, processing incoming payments, managing mail and correspondence, and maintaining a professional, organized, and welcoming office environment. Position Summary: Under the direct supervision of the Executive Assistant, the Front Office Administrative Assistant provides administrative, clerical, and front-office support to ensure the efficient operation of the office.
Administrative Entry Role TeemaGroupAdministrative Entry RoleTucson, AZ$15–$16Proven experience in administrative support roles within a fast-paced environment. Manage daily administrative tasks to ensure smooth office operations.
Administrative Assistant, Human Resources Child & Family ResourcesAdministrative Assistant, Human ResourcesTucson, Arizona$18–$19.75Duties entail administrative and project based functions including arranging meetings, handling information requests, maintaining databases, preparing reports and filing. Approximately 80% of work time is spent at a desk in a CFR office using a computer and telephone, the remainder of the time is spent moving about the office to complete duties.
Administrative Assistant III - Health Department Pima CountyAdministrative Assistant III - Health DepartmentTucson, AZ$19.16–$22.51 / hourAnswers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data; Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems; Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. In this role, the Administrative Assistant III will work in a fast-paced environment providing advanced administrative support, coordinating office processes, maintaining records and reports, assisting with scheduling and project coordination, and supporting departmental operations.
NewAdministrative Assistant - Nurse-Family Partnership Casa de los NinosAdministrative Assistant - Nurse-Family PartnershipTucson, AZFull timeRequired Education/Experience/Skills/Abilities:High school graduate and two years of office/clerical experience or any equivalent combination of training and experience that provides the required knowledge and skills. Interpersonal skills with clients and staff at various levelsOrganizational, clerical, and written and verbal communication skillsPrioritizing and meeting deadlinesMust be able to meet training and agency requirements for the position.
NewAdministrative Assistant II - Youth & Young Adult, Catechesis & Evangelization Diocese of TucsonAdministrative Assistant II - Youth & Young Adult, Catechesis & EvangelizationTucson, ArizonaPrimary Function: Under the direction of the Director of the Departments of Youth & Young Adult and the Director of Catechesis and Evangelization is responsible for working independently in providing a wide variety of administrative support activities in the departments of both Vocations and Youth Ministries. Shall abide by Catholic principles in the employee's professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
Administrative Specialist II - Health Department Pima CountyAdministrative Specialist II - Health DepartmentTucson, AZ$48,422–$56,908 / yearThe role independently drafts correspondence such as emails, memos, and letters; responds to internship inquiries; develops and maintains tracking systems and processes; partners with staff and managers to guide workflows; schedules meetings; and performs other assigned duties. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.
NewAdministrative Specialist II - Health Department Pima County, AZAdministrative Specialist II - Health DepartmentTucson, AZ$48,422–$56,908 / yearThe role independently drafts correspondence such as emails, memos, and letters; responds to internship inquiries; develops and maintains tracking systems and processes; partners with staff and managers to guide workflows; schedules meetings; and performs other assigned duties. Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.
Administrative Assistant II - Pima Animal Care Center Pima CountyAdministrative Assistant II - Pima Animal Care CenterTucson, AZResponds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Action Activity - bending, kneeling, reaching, squatting, stooping; Motion Activity - grasping; Speaking Activity - in person and on the phone; Vision - may be required to operate a motor vehicle.
\n Front Office Administrative Assistant\n Heartland Dental Care\n Front Office Administrative Assistant\nOro Valley, AZMore about the roleGreet and welcome patients as they enter the officexa0to create a great first impression of our teamManagexa0front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companiesUtilize Dentrix for patient scheduling and recordsSchedule and confirm appointments for multiple providers in the officeFile patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivablesReview treatment plan fees and payment options with patientsPartner with the providers and team to implement Heartland Dental systems to optimize office potentialxa0What You'll Gainxa0Competitive benefits including health insurance, retirement savings plans, six paidxa0holidays,xa0and PTO (paid time off)Front loaded educationxa0and training, providing youxa0thexa0opportunity to develop to your full potentialOpportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potentialAccess to on-demand Daily Payxa0About Pusch Peak Family Dentalxa0Pusch Peak Family Dental, like each Heartland Dental supported office, is unique to the community and the patients they serve.xa0 Experiencexa0xa01+ years of experience in a dental setting requiredxa01+xa0years of experiencexa0with insurance billing and accountsxa0receivablexa0Dentrix, Dentrix Ascend or other dental software experiencexa0Must be upbeat, comfortable working in a fast-paced setting, and have strong communication skillsExperience with Microsoft Office Suite programsxa0xa0Physical Requirements:Ability to perform essential duties satisfactorily with or without reasonable accommodation.
NewAdministrative Assistant - TUS SkyWest AirlinesAdministrative Assistant - TUSTucson, ArizonaAbout SkyWest: SkyWest Airlines, the largest independently owned regional airline, is currently in search of individuals who take pride in seeing a job done well. SkyWest employees enjoy a distinctive and unmatched culture of teamwork, respect, quality, and professionalism, along with world-class benefits such as:
Administrative Assistant, Environment Hudbay Minerals IncAdministrative Assistant, EnvironmentSahuarita, AZPurpose of Role: Reporting to the Environmental Superintendent, the Environmental Administrative Assistant plays a crucial role in supporting environmental compliance and sustainability initiatives within the organization and Environmental Department. Hudbay's mission is to create sustainable value and strong returns by leveraging its core strengths in community relations, focused exploration, mine development and efficient operations.
Administrative Specialist I - Detainee & Crisis Systems Pima CountyAdministrative Specialist I - Detainee & Crisis SystemsTucson, ArizonaThe Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Associates degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.
NewAdministrative Specialist I - Attractions & Tourism Pima CountyAdministrative Specialist I - Attractions & TourismTucson, AZ$21.76–$25.56 / hourThis position provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.