305 Results for

Administrative Support Jobs in Union, NJ

Jobs

New York, NY7 days ago

$20–$20 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Berkeley Heights, NJ1 day ago

$45–$45 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.

New!

New York, NYToday

$40–$50 Per Hour
Full-time
Employee

Manhattan, NY20 days ago

$17.50–$19 Per Hour
Temporary
Contractor
Full-time

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

New York, NY14 days ago

$75,000–$75,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a global asset management firm located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Receptionist/Administrative Assistant to provide primary reception and administrative coverage for the office.

New!

New Providence, NJ3 days ago

This position is ideal for candidates currently working in IDD, behavioral health, or human services organizations who have experience with Medicaid billing, ISP documentation, audits, and incident management systems. This role is responsible for weekly audit cycles, Medicaid billing submission, ISP and Service Detail Report validation, and maintaining compliance across electronic systems such as iRecord and myEvolv.

Long Island City, NY11 days ago

$50,500–$72,236 Per Year
Full-time
Employee

Coordinates meetings for the Senior Director and staff as needed; Assists in monitoring budgets and expenditures; Prepare purchase requisitions; Formats and prepares statistical reports and related charts and graphs; Drafts routine correspondence; Prepares and coordinates the distribution of staff training materials; Keep up with changes in college business processes/software; May take dictation and/or transcribes notes, if necessary; Assist with special projects and related job-related duties as assigned. Typical duties are outlined below: Follows up with staff and administrators throughout the College, University, and the community to resolve problems; Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.

New!

New York, NY1 day ago

$60,000–$65,000 Per Year
Full-time
Employee

New York, NY28 days ago

$20–$20 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a human services organization located in Brooklyn is looking for a Temporary Administrative Assistant to SVP - Real Estate Strategy & Systems to join their team.

New York, NY28 days ago

$39.86–$39.86 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities.

New York, NY20 days ago

$65,000–$85,000 Per Year
Full-time
Employee

Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting . Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

New!

Hanover, NJ4 days ago

$21–$24 Per Hour

Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.

New York, NY14 days ago

$20–$20 Per Hour
Full-time
Employee

New York, NY8 days ago

Plan and execute logistics for internal and external events, including client roadshows, team-building events, workshops, and client meetings. Partner with assistants across multiple locations to provide seamless coverage, including executive-level support when required.

New!

New York, NY5 days ago

Project and Workflow CoordinationOversee multiple projects simultaneously and track progress toward milestones. Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls.

New York, NY21 days ago

$65,000–$75,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This is a highly visible, hands-on role supporting internal events, catering, and daily office operations, operating 5 days/week on-site from 8/8:30am-5/5:30pm with Paid overtime (must have flexibility to work overtime hours for events).

New York, NY13 days ago

$45–$45 Per Hour
Full-time
Employee

Newark, NJ8 days ago

$40,000–$58,000 Per Year
Full-time
Employee

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work . The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

New!

Englewood, NJ1 day ago

$115,000–$145,000 Per Year

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New!

Queens, NY5 days ago

$36–$42 Per Hour

Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements. · Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.

New Brunswick, NJ7 days ago

$150,000–$200,000 Per Year

As the Administrative Director of Infusion Services, a typical day may include: Directing daily operations of the oncology infusion center, including scheduling, patient flow, and facilities management to ensure timely, safe, and high-quality care. This pivotal role provides strategic, operational, and fiscal leadership for all facets of the infusion center, ensuring seamless and patient-centered experiences for those undergoing complex therapies.

New!

New York, NYToday

Remote

$22–$22 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Review receipts (sent by executives/admins or already in Concur), prepare reports for admin review, and make sure each report is complete, coded correctly, and submitted on time.

New York, NY7 days ago

$45–$50 Per Hour
Full-time
Employee

New!

New York, NYToday

$30–$30 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.

New York, NY7 days ago

$30–$30 Per Hour
Full-time
Employee

Serve as the IMHR front desk receptionist, providing excellent service to all who visit while maintaining discretion and confidentiality with high-profile visitors and contacts, including greeting visitors to the office, ensuring guests are comfortable and connected with the appropriate staff, and helping to maintain the reception and office area in suitable condition for visitors and staff alike. Provide support to both the CEO's office (CEO and Executive Assistant) and to the EVP, including personal assistance to the CEO, and for both, scheduling, making travel arrangements, and performing expense approval and reimbursement processes, plus other office support duties as needed and assigned.

New!

New York, NY5 days ago

$54.35–$66.67
Full-time
Employee

Under general supervision and in alignment with established policies and procedures, the Trusts & Estates Paralegal provides legal and general support to the firm's attorneys and clients. Ability to sit or stand for extended periods and perform tasks requiring prolonged use of hands, fingers, and wrists, including extensive computer use.

Totowa, NJ7 days ago

Full-time
Employee

Review, update and maintain training assignments, job roles, reporting structure, user roles, approval workflows, and organizational assignments, while establishing and improving process related to enrollment and training status reporting to support operational efficiency, process consistency and alignment with current business needs and responsibilities. · Conduct routine audits and reviews of training courses, curricula, assessments, learning materials, and supporting documentation to ensure accuracy, relevance, effectiveness and compliance with organizational requirements, including removing or archiving outdated training content.

New!

Englewood Cliffs, NJ1 day ago

$38–$39.50 Per Hour

The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective communication across internal and external stakeholders. This role requires strong organizational skills, sound judgment, and the ability to manage competing priorities while handling sensitive information with professionalism and discretion.

New York, NY12 days ago

$50–$50 Per Hour
Full-time
Employee

New!

New York, NY6 days ago

$30–$45 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a private equity firm located in Midtown, Manhattan is looking for a Temporary to Permanent Executive Assistant/Office Admin to join their team.

New York, NY14 days ago

$30–$30 Per Hour
Full-time
Employee

Ability to perform a combination of sedentary and active tasks, including sitting, standing, walking, lifting and carrying items up to 25-30 pounds, and performing routine office and manual duties (e.g., setting up spaces, restocking supplies), with sufficient mobility, manual dexterity, and communication ability to effectively support daily office operations. Our client, a privately held global developer, owner, and operator of energy infrastructure assets based in Midtown East, Manhattan, is seeking to hire a Long Term Temporary Office Coordinator to play a key role in supporting daily office operations while providing administrative and logistical support to a team of Executive Assistants.

New York, NY22 days ago

$30–$35 Per Hour
Full-time
Employee

New!

Englewood Cliffs, NJ1 day ago

$44–$46 Per Hour

This role provides high-level administrative support, ensuring seamless coordination of schedules, communications, and operations in a fast-paced corporate environment. The ideal candidate will act as a trusted partner to the CMO, demonstrating strong organizational skills, discretion, and the ability to manage competing priorities effectively.

New!

New York, NY5 days ago

$120,000–$125,000 Per Year

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. These roles require strong organizational skills, comfort supporting large and highly active teams, and the ability to manage heavy travel, meeting coordination, and expenses in a fast‑paced corporate environment.

Manhattan, NY25 days ago

$18–$19 Per Hour
Temporary
Contractor
Full-time

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

New!

New York, NY5 days ago

$30–$35 Per Hour

Experience functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role . · Ability to accurately create, edit, save and print documents using Microsoft Word and Excel.

Montclair, NJ18 days ago

Temporary
Contractor
Part-time

Our client, located in Essex County, NJ is seeking a reliable and detail-oriented Part-Time Accounting Assistant to support accounting operations. This role is ideal for someone looking for a flexible, part-time schedule while contributing to key financial processes in a collaborative office environment.

New York, NY20 days ago

$35–$45 Per Hour
Temporary
Contractor
Full-time

When determining a team member's base salary and/or hourly rate, various factors may be taken into account as applicable (such as location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget, and internal equity). "Please note that the salary range and/or hourly rate range of $35.00 - $45.00 is a good faith determination of potential base compensation offered to applicants at the time of this job advertisement and may be subject to modification in the future.

Newark, NJ30+ days ago

Full-time

Catholic Charities as a ministry of the Archdiocese of Newark participates in the Church’s social mission by recognizing the inherent dignity and worth of all people, especially the poor, marginalized, and vulnerable, and by responding to the corporeal and material needs of those it serves with sincere Christian compassion. The Administrative Assistant will be responsible for providing administrative support to the Refugee Support Services program, which includes but is not limited to the following duties: Assisting Intake Coordinator and Case Workers with client communication.

New!

New York, NY5 days ago

$155,000–$175,000 Per Year

The Administrative Support Manager will oversee and streamline secretarial and business support operations within a large global firm. This role is responsible for workflow management, recruitment, training and dvelopment, and performance improvement conversations for the NY office.

New York, NY30+ days ago

$35–$40

Our ideal candidate will be positive, proactive, meticulously organized, highly detail-oriented and flexible; someone who can take ownership of tasks both big and small, while helping us stay on top of things and making our busy household feel manageable. Above all, you maintain a resilient, positive, no-task-is-too-big-or-small-type attitude, bringing a sense of calm and reliability that helps us all feel supported and confident that everything is under control.

New!

New York, NY1 day ago

$52,624–$55,719 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

South Plainfield, New Jersey8 days ago

$24–$30

Touch Dynamic, a leading POS manufacturer, is looking for a detail-oriented Accounts Payable Specialist to join our team. This role focuses on AP while providing occasional support to general office operations.

New!

Long Island City, NY6 days ago

$20–$22 Per Hour

This role involves managing and organizing large volumes of sensitive data, maintaining accurate and audit-ready compliance files, and updating information in property management systems. Our client is a privately held global real estate and lifestyle company headquartered in New York City, known for large-scale, mixed-use developments and urban innovation.

New York, New York30+ days ago

$127,900–$195,000 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests.

Paramus, NJ30+ days ago

The ideal candidate will be highly organized, detail-oriented, and experienced in court filings and legal document preparation. Provide general administrative support, including Word processing, document reproduction, and email management.

New York, NY30+ days ago

Remote

$45,760–$58,240

As a Remote Administrative Support Specialist, you will play a crucial role in providing exceptional administrative support to our gig workers and ensuring a seamless experience on our platform. NoGigiddy, a leading gig staffing platform revolutionizing the industry, is seeking a motivated and detail-oriented Remote Administrative Support Specialist to join our dynamic team.

Parsippany, NJ30+ days ago

$53,000

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.

New!

Newton, NJ6 days ago

This is an exciting opportunity to contribute to a well-established, highly respected nonprofit organization that supports over 30,000 individuals and families each year and helps create opportunities and positive change throughout Northwestern New Jersey. This position operates in an on-site office location primarily located in Newton, NJ, with less than 10% travel to Newton and Hunterdon offices or providers in Hunterdon, Sussex and Warren Counties with occasional meetings within the state.

New!

New York, NY5 days ago

$155,000–$175,000 Per Year
Full-time

The Administrative Support Manager will oversee and streamline secretarial and business support operations within a large global firm. Client DetailsThis global firm is top ranked globally and specializes in coimplex transactions and litigation for their clients.

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Administrative Support Jobs in Union, NJ

Jobs

Administrative SupportBeacon Hill Staffing Group, LLC

Senior Administrative AssistantBeacon Hill Staffing Group, LLC

Administrative AssistantBeacon Hill Staffing Group, LLC

Administrative Assistant (Housing)Trigyn Technologies Inc

Reception/Administrative AssistantBeacon Hill Staffing Group, LLC

QA Billing and Administrative SupportOur House, Inc.

Administrative Coordinator - Student Financial Aid ServicesLaGuardia Community College

Administrative ReceptionistBeacon Hill Staffing Group, LLC

Administrative Assistant to SVPBeacon Hill Staffing Group, LLC

Executive Administrative AssistantBeacon Hill Staffing Group, LLC

Office Administrative CoordinatorBeacon Hill Staffing Group, LLC

Administrative AssistantCareers Integrated Resources Inc

Administrative Assistant/ReceptionistBeacon Hill Staffing Group, LLC

Administrative AssistantAxelon Services Corporation

GMA Executive Administrative AssistantAxelon Services Corporation

Hospitality and Administrative CoordinatorBeacon Hill Staffing Group, LLC

Administrative Office ManagerBeacon Hill Staffing Group, LLC

Federal Administrative AssistantCameo Consulting Group

Physician Assistant (PA - Endocrinology)Jobot

Administrative AssistantMindlance

Administrative Director - Morris Cancer Center - Infusion ServicesRWJBarnabas Health

Expense AdministratorBeacon Hill Staffing Group, LLC

Executive AssistantBeacon Hill Staffing Group, LLC

Receptionist/ConciergeBeacon Hill Staffing Group, LLC

Office AssistantBeacon Hill Staffing Group, LLC

ParalegalReed Smith LLP

Temporary Absorb LMS AdministratorSOFIE

Executive Admin Assistant 3Epitec, Inc

Executive/Personal AssistantBeacon Hill Staffing Group, LLC

Executive Assistant/Office AdminBeacon Hill Staffing Group, LLC

Office CoordinatorBeacon Hill Staffing Group, LLC

Part-Time Executive AssistantBeacon Hill Staffing Group, LLC

Executive Admin Assistant 4Epitec, Inc

Executive AssistantBeacon Hill

Administrative Assistant (Data entry / Attorney support)Trigyn Technologies Inc

Executive Assistant- HealthcareCareers Integrated Resources Inc

Accounting Assistant - Part-TimeFoster McKay

Executive AssistantAtria Consulting

Administrative Assistant - Refugee Support ServicesCatholic Charities of the Archdiocese of Newark

Administrative Support ManagerMichael Page

House Manager & Family Assistant (with Administrative Support)Sage Haus

Case Administrator (Legal Services/Administrative Support)American Arbitration Association Inc.

Accounts Payable Specialist (Administrative Support)Touch Dynamic, Inc.

Administrative Support (Mandarin Fluency)Atrium

Manager of Administrative SupportRopes & Gray

Legal Assistant Jobs in Paramus NJ Administrative / Support Job RecruitersHaley Stuart Group

Remote Administrative Support SpecialistNoGigiddy

Administrative Support SpecialistOne Federal Solution

Administrative Support/Operations - Newton, NJNorwescap

Administrative Support ManagerMichael Page International

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