New York, New York30+ days ago
Responsibilities include, but are not limited to: · Serve as the primary point of contact for the center by answering and directing phone calls in a friendly, professional manner · Greet families, staff, and visitors warmly, creating a welcoming and supportive environment · Manage daily administrative tasks including accurate data entry, record keeping, and document organization · Maintain and update student, staff, and operational records in internal systems · Support scheduling needs, including appointments, tours, and internal meetings as directed · Monitor and respond to general email and phone inquiries in a timely manner · Demonstrate strong multitasking abilities by balancing front desk responsibilities with administrative duties throughout the day · Prioritize tasks effectively in a fast-paced, child-centered environment · Maintain inventory and stock common areas such as classrooms, staff lounges, and office supply spaces · Track supply levels and communicate restocking needs to leadership · Ensure shared spaces remain organized, clean, and functional · Provide administrative and operational support to the Assistant Director of Operations · Assist with special projects, reporting, and coordination tasks as assigned · Collaborate with teaching and administrative staff to ensure smooth daily operations · Uphold confidentiality and professionalism when handling sensitive information · Model a positive, team-oriented attitude aligned with the center’s values Qualifications: · At least three (3) years of office manager experience in an early childhood center · Excellent communication, organizational and problem-solving skills · Fluent in Microsoft Office products, web navigation, keyboard shortcuts, and fast, accurate, and efficient data entry · Knowledge of child development and early learning best practices · A genuine love for children and commitment to high-quality education · Must pass required state background checks and meet state minimum education, experience and credential requirements Compensation: $40,000.00 - $45,000.00 per year . school is home to clean, bright, and spacious classrooms, two well-equipped multi-purpose rooms, and much more, all built from the ground up to foster children's natural curiosity through play-based activities, encouraging teamwork, problem-solving, and a lifelong love of learning.