NewExecutive Assistant CytokineticsExecutive AssistantSouth San Francisco, CaliforniaManage logistics for internal and external meetings, including executive meetings, investor meetings, auditor meetings, Board-related sessions, executive offsites, and cross-functional working meetings. This role requires strong judgment, professionalism, discretion, and the ability to manage sensitive information related to Board matters, financial reporting, corporate transactions, executive communications, investors, auditors, bankers, and other internal and external stakeholders.
Executive Assistant & Operations Coordinator CSU CareersExecutive Assistant & Operations CoordinatorSan José, CaliforniaThe Maintenance & Operations of Facilities Development & Operations provides directory and coordinator services to the University campus spread across multiple sites comprised of +167 acres, 85 buildings, and more than six, million gross square feet. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf.
Executive assistant DexmateExecutive assistantFremont, CaliforniaOur mission is to democratize robotics by lowering the barrier to entry, delivering a plug-and-play platform for developers, researchers, and enterprises, and cultivating an open ecosystem that accelerates the evolution of physical AI. Work closely with the CEO to drive priorities forward , coordinate across teams and external stakeholders, and ensure important initiatives receive timely follow-through.
Executive Assistant MudflapExecutive AssistantPalo Alto, CaliforniaBacked by QED, Matrix Partners, Commerce Ventures, NFX, and 500 Startups—and recognized on the Forbes Fintech 50—our team brings experience from Disney, Uber, Procore, DoorDash, Google, Meta, Capital One, Affirm, and Brex. By helping over 100,000 underserved small businesses save over $1 billion on fuel, Mudflap has grown into a profitable fintech platform that processes billions in annual payment volume.
Property Administrative Assistant #128 Cal-Am Properties IncProperty Administrative Assistant #128Fremont, CA$23–$25 / hourDuties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
Personal Assistant DigiHyrePersonal AssistantSan Jose, CAFull timeWe are looking for a reliable and organized Personal Assistant to provide day-to-day administrative and operational support to senior management. This role requires strong coordination skills, discretion, and the ability to manage multiple priorities efficiently.
Remote Personal Assistant DigiHyreRemote Personal AssistantSan Jose, CaliforniaRemoteWe're looking for a reliable and organized Personal Assistant to provide day-to-day administrative and operational support to senior management. This role calls for strong coordination skills, sound discretion, and the ability to manage competing priorities with ease.
Personal Assistant Propel RecruitmentPersonal AssistantPalo Alto, CaliforniaThis rewarding role involves frequent domestic and international travel, and requires someone who can operate comfortably within a structured organizational environment. Support the Executive in a wide range of logistical and administrative needs, often involving complex and shifting travel plans.
Administrative Assistant Flowly SolutionsAdministrative AssistantBurlingame, CA$21–$25 / hourWe're a relocation business that handles moving, assembly, and repair, along with a range of other services, and we need someone who pays attention to detail and takes pride in keeping our day-to-day operations running smoothly. Responsibilities: Answering incoming client calls, addressing questions, and directing requests to the right team.
Construction Administrative Assistant0000 Ultimate Staffing ServicesConstruction Administrative Assistant0000Pleasanton, California$28–$35 / hourServe as a point of contact between office staff, project managers, subcontractors, and vendors. Assist with contract documents, purchase orders, subcontracts, and change orders.
USA|USD| Admin - Administrative Assistant - Intermediate Artech LLCUSA|USD| Admin - Administrative Assistant - IntermediateSanta Clara, CA$30–$37.03 / hourJob ID: #26-32629 Assists with SCLA Onsite Customer Meetings: Procure meeting room(s). Assist with on-site logistics (greeting; pre-made badges, parking, signage, facilities requests).
Sr. Staff Specialist - Executive Assistant MarvellSr. Staff Specialist - Executive AssistantSanta Clara, CAThis individual will serve as a critical partner to the Senior Executive Assistant supporting the President & COO, collaborate closely with the Vice President of Communications, and function as a skilled administrative floater across the broader executive team as business needs require. Experience partnering with Communications, including but not limited to, Marketing, Public Affairs functions, Operations, Information Technology, Sales, Supply Chain Planning, Procurement, including support of executive visibility and messaging activities.
Senior Administrative Assistant Shums Coda AssociatesSenior Administrative AssistantPleasanton, CaliforniaAssist with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Senior Administrative Assistant will provide high-level administrative and operational support to company leadership while ensuring the efficient day-to-day operation of the office.
Administrative Assistant I ArsenaultAdministrative Assistant ISan Jose, CaliforniaRemoteThe Commission Administrative Assistant will support the Commission team by performing the following essential functions: Work the uncashed check report, voiding and reissuing payments as needed.
Administrative Assistant / Mental Health Worker Liberty HealthcareAdministrative Assistant / Mental Health WorkerRedwood City, CaliforniaLiberty Healthcare operates a 10-bed psychiatric unit which serves adults who are justice-involved and experiencing acute mental illness. Excellent time management, organization, computer planning/problem-solving, verbal and written communication skills.
Administrative Assistant Haidilao Hot PotAdministrative AssistantFremont, CA$6,500It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.
Executive Personal Assistant & Chauffeur (2026B) Excellence Services, LLCExecutive Personal Assistant & Chauffeur (2026B)Atherton, CA$72,800–$270,000 / yearReporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.
NewRegional Administrative Assistant California Teachers AssociationRegional Administrative AssistantBurlingame, CAThe role exercises sound judgment and operates in a discretionary capacity in support of Regional Management's priorities, policies, plans, and objectives. Bachelor''''s degree or Associate degree & 2 years relevant experience or High School diploma/GED & 5 years relevant experience.
Medical Admin Assistant University HealthCare AllianceMedical Admin AssistantPleasanton, CaliforniaDetermines if patient has a co-payment or account balance; accepts and records receipt of payment, provides applicable waiver and obtains appropriate signature; and, when appropriate, scans copy of patient’s photo ID, insurance card and/or waiver. Operates as part of the clinic patient care team performing a variety of functions such as clinical tasks and procedures, as well as greeting patients, insurance coverage, eligibility verification and authorization, scheduling and telephone management, incoming referral coordination, and other clinic front desk activities.
On-Call Program Assistant Santa Clara UniversityOn-Call Program AssistantSanta Clara, CaliforniaPosition Title: On-Call Program Assistant Position Type: Fixed Term (Fixed Term) Salary Range: Pay Frequency: Hourly Overview: The On-Call Program Assistant in OOTR is responsible for project-based activities that help support SCU's conversion from PeopleSoft student information system to Workday Student. All applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.