Administrative Assistant Momentum Environmental Solutions, LLCAdministrative AssistantBuffalo, NYMomentum Environmental (Momentum) provides waste management, industrial cleaning, emergency response and remediation services to several private and public sector industries in upstate New York including the manufacturing, engineering, chemical, transportation, retail, and distributed energy sectors. This role will work closely with office management and the accounting team to ensure costing controls are followed and the data required for daily accounting processes is complete, accurate, and entered on time.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Senior Administrative Assistant (Onsite- Buffalo, NY) M&T Bank CorpSenior Administrative Assistant (Onsite- Buffalo, NY)Buffalo, NY$20.55–$34.25 / hourInteract professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters. This role blends strong traditional administrative support with advanced organization skills, critical thinking, and the ability to manage complex information, materials and workflows.
Executive Assistant Neighborhood Health Center of WNY IncExecutive AssistantBUFFALO, NY$61,500–$65,000 / yearIf you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each persons individual story - consider joining us at Neighborhood! About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region.
Administrative Assistant to the Provost Amherst CollegeAdministrative Assistant to the ProvostAmherst, New YorkProvides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost’s entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost’s division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar’s office, and other administrative, tasks as assigned. Answers the main phone line for the provost’s office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.
Senior Staff Assistant Buffalo University (USA)Senior Staff AssistantBuffalo, NY$57,151–$70,000 / yearThe school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Faculty/Professional Professional Department Facilities Office Local Title Manager of Facilities Business Operations Budget Title Senior Staff Assistant Rank SL-3 Line Number 21778 Salary Range $57,151 - $70,000 FTE Full-Time Negotiating Unit UUP FLSA Exempt Department Website.
Administrative Assistant Neighborhood Health Center of WNY IncAdministrative AssistantBUFFALO, NYIf you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each persons individual story - consider joining us at Neighborhood! About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region.
C260057 - Administrative Assistant 1 (NY Helps) - CAS Human Resources New York State Thruway AuthorityC260057 - Administrative Assistant 1 (NY Helps) - CAS Human ResourcesBuffalo, NYIn this role you will, but not limited to: Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
Administrative Assistant Horizon Health ServicesAdministrative AssistantNiagara Falls, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon CareerAdministrative AssistantBuffalo, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant The Sisters of Mercy of the AmericasAdministrative AssistantBuffalo, NY$21–$27This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.
Administrative Assistant MindlanceAdministrative AssistantElma, NY$22–$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS)Buffalo, NY$47,695–$58,447 / yearMinimum Qualifications For appointment via NY HELPS: To journey-level title: Two years of experience* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Premium Administrative Assistant | Highmark Stadium Legends Hospitality, LLCPremium Administrative Assistant | Highmark StadiumOrchard Park, NY$21–$23 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owners representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events.
Culinary Administrative Assistant | Highmark Stadium Legends Hospitality, LLCCulinary Administrative Assistant | Highmark StadiumOrchard Park, NY$22–$25 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owners representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. Supports financial and cost control efforts by tracking food cost performance across concessions, clubs, and suites, assisting with variance analysis, maintaining vendor pricing, and partnering with culinary and finance teams to achieve target cost percentages.
Administrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
NewAdministrative Assistant Lawley InsuranceAdministrative AssistantWilliamsville, New York$45,000–$63,250The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting.
Administrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Estimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
Clinical Administrative Assistant Hospice BuffaloClinical Administrative AssistantBuffalo, NY$21.25–$35 / hourGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure or completion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Collector/Premium Accounting Administrative Assistant MerchantsCollector/Premium Accounting Administrative AssistantBuffalo, New YorkThe Collector/Premium Accounting Administrative Assistant is responsible for providing crucial support in collecting funds by performing tasks such as maintaining client histories, managing accounts, processing payments, and communicating with customers and law firms. Merchants Insurance Group, a Northeast leader in Property and Casualty Insurance, has an exciting and rewarding career opportunity for a Collector/Premium Accounting Administrative assistant to join our collaborative and dynamic Premium Accounting team in our Corporate Headquarters located in Buffalo, NY.
Administrative Assistant ServproAdministrative AssistantTonawanda, New YorkWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta SonicConstruction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, New YorkDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Medical Office Administrative Assistant (35163) Buffalo Hearing & Speech Center IncMedical Office Administrative Assistant (35163)Buffalo, NYDay to day duties include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving DME, completing billing and documentation processes for DME in the electronic patient health records. This role serves as a liaison between patients, families, and insurance providers to help ensure patients receive the support, equipment, and accessories they need.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourPart timeDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonNYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant DaVita IncAdministrative AssistantAmherst, NY$18.50–$29 / hourNew York Non-exempt: New York City and Long Island: $17.00/hour, Nassau, Suffolk, and Westchester counties: $17.00/hour, Remainder of New York state: $16.00/hour. Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.
SRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
Administrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
Student Activities Assistant Director Buffalo University (USA)Student Activities Assistant DirectorBuffalo, NYThe Assistant Director of Student Conduct will assist in addressing and investigating reported infractions of the Student Code of Conduct, conducting educational sessions for university community members, tracking violations, and scheduling Student Conduct administrative and board hearings as required. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers.
Receptionist Administrative Assistant Milton CATReceptionist Administrative AssistantTonawanda, NY$20–$21 / hourThe Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, as well as performing additional clerical duties. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton CAT can meet your needs!
Administrative Assistant I Terracon Consultants IncAdministrative Assistant ICheektowaga, NYExplore our Careers site to learn more about life at Terracon and sign up for job alerts to be notified of new opportunities. System Updates: From May 7 to May 11, our job postings will be temporarily offline as we upgrade our systems for a better candidate experience.
Administrative Assistant - College of Education Niagara UniversityAdministrative Assistant - College of EducationNYIts close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
Premium Administrative Assistant | Highmark Stadium Legends GlobalPremium Administrative Assistant | Highmark StadiumOrchard Park, New York$21–$23 / hourOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. . As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events.
Culinary Administrative Assistant | Highmark Stadium Legends GlobalCulinary Administrative Assistant | Highmark StadiumOrchard Park, New YorkOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. . Supports financial and cost control efforts by tracking food cost performance across concessions, clubs, and suites, assisting with variance analysis, maintaining vendor pricing, and partnering with culinary and finance teams to achieve target cost percentages.
Manufacturing Administrative Assistant Materion CorpManufacturing Administrative AssistantBuffalo, NY$21.44–$32.21 / hourThe candidate selected will have to qualify as either a U.S. citizen, a U.S. National, a lawful permanent resident of the U.S., a Person Admitted into the U.S. as an Asylee or Refugee., a National of a country that is not prohibited from having access to U.S. controlled technology (via a letter of assurance), or a Person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. The selection of the person to be hired for this position is contingent on the candidate having export compliance eligibility for access to U.S. controlled technology which comes under the licensing jurisdiction of the U.S. Department of State, International Traffic in Arms Regulations (ITAR) and the U.S. Department of Commerce, Export Administration Regulations (EAR).
Administrative Assistant, Residential Services PeopleAdministrative Assistant, Residential ServicesWilliamsville, New YorkResponsible for the maintenance of the Residential policy & SOP pages on People Connect in-accordance with templating as provided by the Marketing Department. · High School Diploma/GED and one year related experience and /or training or equivalent combination of education and experience.
Senior Administrative Assistant - Cybersecurity M&T Bank CorpSenior Administrative Assistant - CybersecurityBuffalo, NY$20.55–$34.25 / hourBe the bridge between leadership and teams across the bank-answering questions, solving problems, and keeping information flowing smoothly. In this role, you will be supporting our Chief Information Security Officer and the Cyber leaders that directly report into the Security Officer.
Nursing Assistant US Department of Health and Human ServicesNursing AssistantLockport, NY$36,464–$47,334 / yearQualifying specialized experience includes nonprofessional nursing care work in a hospital, outpatient clinic, nursing home, or other medical, nursing, or patient care facility or in such work as that of a home health aid performing duties such as: Performing a variety of nonprofessional nursing care and diagnostic support duties in a hospital, outpatient clinic, nursing home or other medical, nursing, or patient care facility. Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements: Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only."
ADON - Assistant Director of Nursing SNF ElderwoodADON - Assistant Director of Nursing SNFLancaster, NY$110,000–$110,000 / yearIn order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. As ADON, you’ll partner closely with our Director of Nursing and Administrator to drive quality initiatives, support staff development, and uphold regulatory excellence - all within a community known for teamwork, respect, and clinical pride.
Elementary School Assistant Principal Fayette County Public SchoolsElementary School Assistant PrincipalBuffalo, NYThe job of the Elementary School Assistant Principal was established for the purpose of assisting the principal to perform administrative duties including providing support to the instructional process with specific responsibility for directing overall site operations, services, and staff; providing information and serving as a resource to others; enforcing established policies and regulatory requirements; coordinating school activities and addressing issues, situations and/or problems that arise on campus or with enrolled students. Fayette County Public Schools is seeking an enthusiastic, experienced administrator for the position of Elementary School Assistant Principal at Buckley-Carpenter Elementary School.
Administrative Assistant (Part-Time) ECS LtdAdministrative Assistant (Part-Time)Buffalo, New York$18–$21 / hourECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast.
Clinical & Functional Anatomical Sciences Assistant/Associate Professor Daemen UniversityClinical & Functional Anatomical Sciences Assistant/Associate ProfessorAmherst, NYJoining our College of Health Professions team, the Clinical & Functional Anatomical Sciences Assistant/Associate Professor will be responsible for the following: Daemen University invites applications for a full-time, 12-month, tenure-track faculty position to teach Graduate Human Gross Anatomy in the Scott Bieler College of Health Professions (SBCHP) starting 01 July 2027. The successful candidate will serve as a SBCHP faculty member responsible for delivering high quality instruction in Graduate Human Gross Anatomy to students in the Doctor of Physical Therapy (DPT) and Master of Science in Physician Assistant Studies (PA) programs.