Assistant Director of Nursing (ADON) Ontario CenterAssistant Director of Nursing (ADON)Canandaigua, NY$100,000–$105,000In addition to an emphasis on individuality and self-determination, the nursing home is viewed as home as much as a medical institution, with the residents’ psychosocial needs deserving a prominence at least equal to their medical condition. Ontario Center for Rehabilitation and Healthcare is a long-term care facility that provides the highest possible quality of care and quality of life for all Health Facility residents.
Certified Nursing Assistant (CNA) Ontario CenterCertified Nursing Assistant (CNA)Canandaigua, NY$17–$19.50Ontario Center for Rehabilitation and Healthcare is a long-term care facility that provides the highest possible quality of care and quality of life for all Health Facility residents. In addition to an emphasis on individuality and self-determination, the nursing home is viewed as home as much as a medical institution, with the residents’ psychosocial needs deserving a prominence at least equal to their medical condition.
Occupational Therapy Assistant-(COTA)-$3,000 Sign-On Bonus- Ontario Sigma RehabOccupational Therapy Assistant-(COTA)-$3,000 Sign-On Bonus- OntarioCanandaigua, NY$29–$34Be a part of our experienced team of rehabilitation professionals who are committed to helping each patient regain independence and achieve their rehab goals in our state-of- the art rehab gym. Sigma Health Rehab is actively seeking a Full-time Occupational Therapy Assistant (OTA/COTA) to work in a Skilled Nursing Facility.
Occupational Therapy Assistant (COTA)- $3,500 Sign-On Bonus-Rochester Sigma RehabOccupational Therapy Assistant (COTA)- $3,500 Sign-On Bonus-RochesterRochester, NY$29–$34Rochester Center for Rehabilitation and Nursing, located inRochester,New York is seeking a compassionate and dedicated Occupational Therapy Assistant (COTA) who is currently licensed in New York or is a graduate from an approved Occupational Therapy program and is actively working toward obtaining licensure. Be a part of our experienced team of rehabilitation professionals who are committed to helping each patient regain independence and achieve their rehab goals in our state-of- the art rehab gym.
NewOffice Assistant Martin BuildersOffice AssistantNorth Rose, NY$20,000–$40,000 / yearYou'll be responsible for maintaining accurate customer billing records, monitoring outstanding balances, following up on overdue accounts, and ensuring the timely collection of payments. The ideal candidate is highly organized, possesses strong communication and customer service skills, and is comfortable handling both administrative and financial responsibilities.
Executive Administrative Assistant ICONMA, LLCExecutive Administrative AssistantRochester, NY$16.50–$16.50 / hourHandles employee and/or high-level customer problems by investigating complaints and follows up to assure clarification and customer satisfaction; handles with discretion. Must have demonstrated proficiency with current office software products which include Lotus Notes, Microsoft Office Products (Word, Excel and PowerPoint).
Executive Administrative Assistant IconmaExecutive Administrative AssistantRochester, NY$16.50–$16.50 / hourHandles employee and/or high-level customer problems by investigating complaints and follows up to assure clarification and customer satisfaction; handles with discretion. Must have demonstrated proficiency with current office software products which include Lotus Notes, Microsoft Office Products (Word, Excel and PowerPoint).
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsRochester, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Administrative Assistant IV - MBI/CVBI University of RochesterAdministrative Assistant IV - MBI/CVBIRochester, NY$21.36–$29.90 / hourResponsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. The Administrative Assistant will serve as the first point of contact for internal and external inquiries, representing the office in a professional and welcoming manner for faculty, staff, students and guests - stationed on the 3rd floor of KMRB.
Administrative Assistant 1 MindlanceAdministrative Assistant 1Rochester, NY$15–$16.42 / hourSummary Description: Within the framework of corporate policies, established procedures and routines and in accordance with instructions, this position performs administrative and secretarial duties and work closely with assigned management level to leverage his/her limited time to help achieve organization goals. - Handles employee and/or high-level customer problems by investigating complaints and follows up to assure clarification and customer satisfaction; handles with discretion.
Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantRochester, NYFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Executive Assistant (Marketplace & Strategy, Deputy General Counsel) ESL Federal Credit UnionExecutive Assistant (Marketplace & Strategy, Deputy General Counsel)Rochester, NYActing as a trusted partner, you'll ensure they can focus on high-level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. A minimum of 5 years' experience in an Administrative Assistant position or office environment role supporting Senior Management and multiple departments is required.
Executive Administrative Assistant Macpower Digital Assets Edge Private LimitedExecutive Administrative AssistantGeneva, NY$56,638–$63,044 / yearDirector of Revenue Cycle Services, Director of Budget & Reimbursement, and other Directors in the Finance Division as needed, Reads, analyzes & researches incoming mail & e-mails to determine its significance, distribution and/or follow up. The ideal candidate would have strong computer skills, including Microsoft Excel, Word and PowerPoint, this role requires STRONG excel skills, the ability to pull and format data for presentation or reporting.
FT Administrative Assistant Northeast College of Health SciencesFT Administrative AssistantSeneca Falls, NY$19–$21 / hourSPECIFIC DUTIES AND RESPONSIBILITIES • Provide clerical support, which includes but is not limited to: • Answering and routing incoming telephone calls • Scheduling appointments • Copying • Filing • Shredding • Drafting routine correspondence for signature • Grade appeal letters to students • Letters to students as a result of academic review • Assist AVP C with projects as needed • Ensure that deadlines are adhered to • Process purchase requisitions • Check requisitions • Schedule meetings for the AVP C • Schedule and take minutes for D. C. MENTAL AND PHYSICAL REQUIREMENTS • Excellent organizational, written, and oral communication skills necessary with emphasis on customer service philosophy • Ability to effectively interact and communicate with all college constituents • Ability to perform multiple tasks flexibly and independently due to interruptions • Attention to detail and accuracy essential • Possess good listening skills • Ability to evaluate and prioritize workload • Ability to tolerate occasional hallway noise and distractions • Ability to handle high level of discretion and confidentiality.
Administrative Assistant IV University of RochesterAdministrative Assistant IVRochester, NY$21.36–$29.90 / hourWith minimal direction and considerable latitude for independent judgment, performs routine and non-routine duties for the Director of Transplant Medical Services, the Chief of the Transplant Institute and other Transplant Institute providers and administrators requiring sensitivity to the needs and concerns inside and outside the department. Responsibilities: Under the direction of the Executive Director and the Director of Operations the Administrative Assistant IV provides high level administrative support of a complex and sensitive nature requiring attention to detail and adherence to timelines and the ability to work independently with a high degree of efficiency.
Administrative Assistant 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS)Rochester, NY$47,695–$58,447 / yearMinimum Qualifications For appointment via NY HELPS: To journey-level title: Two years of experience* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Transfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 of Civil Service Law.
Administrative Assistant BHVA Kenrick CorporationAdministrative Assistant BHVACanandaigua, NY$18.50–$24 / hourAs a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.
Administrative Assistant RWC IncAdministrative AssistantRochester, NYDESCRIPTION: Accounts Payable, Accounts Receivable, Shipping & Receiving, Bill of Ladings for LTL shipments, occasionally processes orders, controls inventory, prepares and directs incoming phone calls. Ability to perform various office functions which include accounting, entering data into the computer, and filing documents.
Administrative Assistant CareerscapeAdministrative AssistantRochester, NY$18–$22 / hourTemporaryThe ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.
Executive Assistant Rochester Regional Health SystemExecutive AssistantRochester, NY$20.75–$29.50 / hourRegularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as Legal Representatives, customers, insurance companies, legislators, and government or community agencies, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments. Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.
Billing Administrative Assistant O'Connell Electric CompanyBilling Administrative AssistantVictor, NY$19–$23 / hourIt is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
Administrative Assistant IV(L) University of RochesterAdministrative Assistant IV(L)Rochester, NY$21.36–$29.90 / hourThis role is responsible for coordinating payroll processes, managing purchasing and invoice reconciliation, supporting HR functions including job postings and employee status changes, maintaining departmental compliance tracking (FMLA, traveler contracts, training pay), and supporting leadership scheduling and operational coordination. The position plays a critical role in ensuring the administrative operations of SPD run efficiently, supporting a department that directly impacts operating room readiness, patient safety, and hospital procedural services.
FT Administrative Assistant - Long Island Campus Northeast College of Health SciencesFT Administrative Assistant - Long Island CampusSeneca Falls, NY$24–$27 / hourThis position works collaboratively with the Long Island Campus Director and Assistant Dean of Clinical Education to provide administrative support to an academic teaching department by scheduling academic appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. Serve as a first-line resource to assist students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc., using established guidelines, information in course catalogs, departmental, and college documents, and established policies and procedures.
Administrative Assistant 1 Convergint CareerAdministrative Assistant 1Rochester, New YorkRemoteEvery colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.
Architectural Operations Administrative Assistant LaBella AssociatesArchitectural Operations Administrative AssistantRochester, NY$25–$27Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.
Billing Administrative Assistant O'Connell Electric Company IncBilling Administrative AssistantVictor, NY$19–$23 / hourInvoicing and construction background helpful, but not required Ability to work in a fast-paced, team environment, ability to take initiative and responsibility for tasks given, strong time management skills Proficient in Microsoft Office Suite or related software, especially Excel Timberline construction software knowledge helpful, but not required Detail oriented, independent and self-motivated individual with strong confidentiality, responsibility, organizational, and communication skills. Assist Account Receivable Manager and Accounts Receivable Supervisor with various tasks as assigned Collaborate with the Accounts Receivable Team to ensure that the needs of the department are being met Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
Fleet Administrative Assistant Upstate Niagara Cooperative IncFleet Administrative AssistantRochester, NYFleet administrative assistant is responsible for managing the administrative tasks related to the companys vehicle fleet, including vehicle registration, maintenance scheduling, driver compliance, data tracking, and ensuring adherence to fleet policies, essentially acting as the central point of contact for all aspects of fleet operations, reporting to a fleet director and supporting day-to-day activities to maintain efficient fleet usage. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms, Bison, Milk for Life, and Intense Milk.
Temporary Administrative Assistant Touching Hearts at HomeTemporary Administrative AssistantRochester, New YorkWe are looking for people who are committed to our value to enhance the quality of life of older adults and people living with disabilities or medical conditions by providing the best in-home care with empathy, excellence and integrity. About UsTouching Hearts at Home provides compassionate non-medical home care services that help older adults remain independent and age in place safely.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonHenrietta, NYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Academic Administrative Assistant Bryant & Stratton CollegeAcademic Administrative AssistantRochester, NY$21.63–$22.60 / hourFounded in 1854, Bryant & Stratton College offers real-world education leading to bachelors, associates, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.
Administrative Assistant TandymAdministrative AssistantRochester, New York$22–$24 / hourA property management firm in Western New York is actively seeking a hardworking and versatile Administrative Assistant to join their growing Facilities team in Rochester. 2+ years of previous experience in an Administrative support role.
NewAdministrative Assistant / Bookkeeper Safe Passage International IncAdministrative Assistant / BookkeeperRochester, NYThe ideal candidate will have a solid understanding of accounting principles, proficiency with various accounting software, and experience handling both financial and administrative duties in a professional environment. This role involves managing financial records, performing bookkeeping tasks, and providing administrative support to ensure the smooth operation of our organization.
Administrative Assistant Mary Cariola CenterAdministrative AssistantRochester, New YorkAfter training, creates, maintains, and manages student information in students’ paper Central Files, online data systems, and applications (such as Frontline or the Preschool Portal). Classroom Support Assists with timecards and timecard adjustments for staff supervised by the Vice Principal and Principal, or Assistant Preschool Director and Preschool Director.
Architectural Operations Administrative Assistant LaBella Associates DPCArchitectural Operations Administrative AssistantRochester, NYWe are currently looking to hire an Operations Administrative Assistant to work closely with our Operations Manager and support our Architecture Division. • Work with Project Managers - assist with project initiation set up and review invoicing.
Customer Service Associate/ Administrative Assistant- Temporary Lipari Foods IncCustomer Service Associate/ Administrative Assistant- TemporaryRochester, NYIn this fast-paced warehouse and office environment, you will serve as a critical bridge between internal operations and our B2B commercial clients, managing data entry and administrative workflows to ensure seamless service. Coordinate with warehouse staff and delivery drivers to expedite orders and resolve issues regarding missing products, returns, or timing.
Administrative Assistant 1, Full-time, Permanent - Empire State University Empire State UniversityAdministrative Assistant 1, Full-time, Permanent - Empire State UniversityRochester, NYIn order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to: Provide administrative support for the director and the student behavioral consultation team. Location: Rochester, NY Category: Classified Job Type: Full-time Posted On: Wed May 6 2026 Job Description: The Administrative Assistant 1 will perform office support and clerical work for the Office of Health and Wellness.
Administrative Assistant Howard Hanna Real Estate ServicesAdministrative AssistantWebster, NY$18–$20 / hourDUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Manage and maintain the office's social media platforms (Instagram, Facebook, LinkedIn) by creating, updating, and scheduling content; design graphics and promotional material using Canva.
Administrative Assistant Skip's Custom FlooringAdministrative AssistantCanandaigua, New YorkIf you’re seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! Skip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.
Administrative Assistant Skip's Custom Flooring IncAdministrative AssistantCanandaigua, NYSkip's Custom Flooring Inc is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers!
Sr Administrative Assistant Rochester Regional Health SystemSr Administrative AssistantUnity Hospital, NY$20.75–$27 / hourAct as a liaison to community leaders, legislative and legal representatives, board members, physicians and other organization affiliates, departments and staff members; manage activities regarding records, statistics and reports. Minimum of five (5) years of prior administrative experience, including at least two (2) years of working in support of mid to high-level management, preferably in a healthcare environment.
Administrative Assistant Community Services FT Arc of MonroeAdministrative Assistant Community Services FTRochester, NYIntermediate Microsoft Word skills as evidenced by the ability to produce basic business letters and simple tables and charts; as well as check spelling, set tabs, change page orientation, sort, save, open and organize electronic files; as well as create moderately complex documents containing tables and graphs, and ability to mail merge documents, apply page setup functions (margins, page numbers, footers, headers), create an index and/or table of contents, use search & replace, print labels and envelopes. Intermediate Excel skills as evidenced by the ability to use workbooks, create simple formulas, insert and delete data, create and edit charts, filter and sort lists, and format data, link data, create and edit charts, change page orientation, add headers and footers, filter and sort lists, format data, insert rows, enter and sort data and produce graphs and charts.
Medical Office Assistant - Victor Family Practice UR Medicine Thompson HealthMedical Office Assistant - Victor Family PracticeVictor, New YorkThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation and otherwise assisting providers with exams and minor surgical procedures, wound cleaning and dressing. Main Function: The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care and service to patients and their families via the provision of both administrative support and selected clinical tasks.
Medical Office Assistant - Victor Family Practice Thompson HealthMedical Office Assistant - Victor Family PracticeVictor, NY$19.64–$24.50 / hourThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation and otherwise assisting providers with exams and minor surgical procedures, wound cleaning and dressing. Main Function: The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care and service to patients and their families via the provision of both administrative support and selected clinical tasks.
Float Medical Office Assistant - per diem Thompson HealthFloat Medical Office Assistant - per diemCanandaigua, NY$19.64–$24.50 / hourThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation and otherwise assisting providers with exams and minor surgical procedures, wound cleaning and dressing. Main Function: The Medical Office Assistant (MOA) participates in the multi-disciplinary process of providing care and service to patients and their families via the provision of both administrative support and selected clinical tasks.
Administrative Assistant Day Hab FT Arc of MonroeAdministrative Assistant Day Hab FTRochester, NYMinimum Education & Experience Associates degree in business, secretarial science or related discipline; plus two years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Plays a critical role in ensuring achievement of program goals through the efficient and timely delivery of clerical, communications and leadership support to individuals or the department.
Medical Office Assistant , Internal Medicine Thompson HealthMedical Office Assistant , Internal MedicineCanandaigua, NY$19.64–$24.50 / hourThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation, chart preparations, wound cleaning and dressing, and otherwise assisting providers with exams and minor surgical procedures. Join our growing and well-respected community health system and enjoy competitive pay, high patient and staff satisfaction levels, excellent infection control support and compliance, and a very supportive, friendly environment.
Medical Office Assistant - Canandaigua Family Practice Thompson HealthMedical Office Assistant - Canandaigua Family PracticeCanandaigua, NY$19.64–$24.50 / hourThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation, chart preparations, point of care testing (POCT) and otherwise assisting providers with exams and minor surgical procedures. Join our growing and well respected community health system and enjoy competitive pay, high patient and staff satisfaction levels, excellent infection control support and compliance, and a very supportive, friendly environment.
Medical Office Assistant , Mary Clark Thompson Family Practice Thompson HealthMedical Office Assistant , Mary Clark Thompson Family PracticeCanandaigua, NY$19.64–$24.50 / hourThese tasks include but are not limited to: Supplies inventory, stocking and ordering, rooming patients, taking vitals, performing phlebotomy and EKGs, specimen collection, medical record documentation, chart preparations, point of care testing (POCT) and otherwise assisting providers with exams and minor surgical procedures. Join our growing and well respected community health system and enjoy competitive pay, high patient and staff satisfaction levels, excellent infection control support and compliance, and a very supportive, friendly environment.
NewSeasonal, Operations Administrative Assistant (Part Time) H&R BlockSeasonal, Operations Administrative Assistant (Part Time)ROCHESTER, New York$16.06–$24.09 / hourPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. About the Role: Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
Autopsy Assistant University of RochesterAutopsy AssistantRochester, NY$19.91–$26.88 / hourResponsibilities: Assists pathologists, pathologists'' assistants, and pathologists-in-training (residents and student fellows), and trains entering residents and year-out student fellows the performance of evisceration techniques in postmortem examinations. Keeps trim areas stocked with basic instruments, including scalpel handles, scissors, forceps, probes, rulers, towels, ink, small empty specimen containers, and scalpel blades.