Administrative Assistant Extension RecruitingAdministrative AssistantMadison, WI$23–$24 / hourFull timep tabindex="0">Extension is seeking an Office Assistant for a contract-to-hire opportunity with one of our premier clients located in Madison, WI.
NewAssistant Restaurant Manager SSPAssistant Restaurant ManagerBlack Earth, WI$55,000–$60,000Manage All Restaurant and Customer Service Activities: Manage, supervise and evaluate Team Member performance through follow-up to ensure proper completion of assigned tasks and goals and provides feedback including disciplinary action. Technical Skills: Proficient level of computer literacy, including MS Office (Word, Excel, PowerPoint, and Outlook), and Point-of-Sale (POS) systems.
NewCertified Nursing Assistant Encompass Health Rehabilitation Hospital of FitchburgCertified Nursing AssistantShorewood Hills, WIOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a CNA, your role embodies the importance of small victories, delivering compassionate, individualized care that supports patients on their rehabilitation journey.
NewNursing Assistant Encompass Health Rehabilitation Hospital of FitchburgNursing AssistantEvansville, WIOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a CNA, your role embodies the importance of small victories, delivering compassionate, individualized care that supports patients on their rehabilitation journey.
NewAssistant General Manager Border Foods LLCAssistant General ManagerDeforest, WI$14–$35 / hourAt Border Foods, we will unlock the full potential of our employees and guest’s restaurant experience by creating safe welcoming and supportive environments where everyone can thrive. The purpose of the Assistant Manager is to make the lives of the employees and the guests better by creating opportunities to positively impact life experiences.
NewHealth Care Assistant (Bilingual Preferred) Planned Parenthood of Wisconsin, Inc.Health Care Assistant (Bilingual Preferred)Madison, WIEssential Duties and Responsibilities: Performs front office duties including greeting and registering patients, answering phones, making appointments, verifying third party insurance, enrolling patients in third party payor sources (public and private) and collecting patient fees. The HCA facilitates clinic flow; ensures availability of patient care supplies; performs laboratory and screening procedures and participates in the implementation of patient care plans.
Urgent Care - Nurse Practitioner/ Physician Assistant The Medicus FirmUrgent Care - Nurse Practitioner/ Physician AssistantMadison, WIOutdoor & Cultural Appeal: Residents enjoy trails, river activities, effigy mounds, orchards, and community events like Finally Friday and the Wheels of Time Festival. Top-Ranked Driftless Location: Situated in the scenic Driftless Area of southwestern Wisconsin, known for rolling hills, winding rivers, and striking natural beauty.
Physician Assistant, OB/GYN-Madison, WI SSM HealthPhysician Assistant, OB/GYN-Madison, WIMadison, WIp>The APP will provide comprehensive inpatient obstetric and gynecologic care, supporting labor and delivery services while collaborating closely with OB/GYN physicians, maternal fetal medicine physicians, resident physicians, and nursing staff. Mary‘s Hospital is an American College of Surgeons-verified Level II Trauma Center, a Joint Commission-certified Thrombectomy-Capable Stroke Center, and has a Level III Neonatal Intensive Care Unit.
Physician Assistant Trauma and Acute Care Surgery in Madison, WI SSM HealthPhysician Assistant Trauma and Acute Care Surgery in Madison, WIMadison, WIMary‘s Hospital is an American College of Surgeons-verified Level II Trauma Center, a Joint Commission-certified Thrombectomy-Capable Stroke Center, and has a Level III Neonatal Intensive Care Unit. Nestled between Lake Mendota and Lake Monona, the city is home to the University of Wisconsin-Madison and enjoys a lively atmosphere fueled by innovation, education, and cultural diversity.
Dermatology Physician Assistant or Nurse Practitioner SSM HealthDermatology Physician Assistant or Nurse PractitionerMadison, WIToday, our healing ministry includes over 15,000 providers and approximately 40,000 team members, all working together with a shared Mission to deliver exceptional healthcare services that reveal the healing presence of God across Missouri, Oklahoma, Illinois, and Wisconsin. With 23 hospitals, 9 post-acute care centers, and over 490 physician offices and specialty care clinics spread across four states, SSM Health offers a world of opportunities where clinicians can do a world of good.
Physician Assistant Cardiothoracic Surgery SSM HealthPhysician Assistant Cardiothoracic SurgeryMadison, WIThe new provider‘s responsibilities will include assisting in the operating room (including endoscopic and open vein and radial artery harvesting); patient care on the Cardiothoracic Surgery in-patient unit; night call on weeknights and weekends (anticipated 1 in 6 for each) for floor patients and for the operating room; and rare outpatient clinic care. Mary‘s Hospital is an American College of Surgeons-verified Level II Trauma Center, a Joint Commission-certified Thrombectomy-Capable Stroke Center, and has a Level III Neonatal Intensive Care Unit.
Cardiothoracic Surgery Physician Assistant SSM Health St. Mary‘s Hospital SSM HealthCardiothoracic Surgery Physician Assistant SSM Health St. Mary‘s HospitalMadison, WIThe new provider‘s responsibilities will include assisting in the operating room (including endoscopic and open vein and radial artery harvesting); patient care on the Cardiothoracic Surgery in-patient unit; night call on weeknights and weekends (anticipated 1 in 6 for each) for floor patients and for the operating room; and rare outpatient clinic care. Mary‘s Hospital is an American College of Surgeons-verified Level II Trauma Center, a Joint Commission-certified Thrombectomy-Capable Stroke Center, and has a Level III Neonatal Intensive Care Unit.
Executive Assistant The Wisconsin Credit Union LeagueExecutive AssistantMadison, WIFull timeAdditional duties include maintaining member and committee information within the database, coordinating internal meetings, facilitating communication between leadership, staff, board members, and external partners, distributing messages to League membership on behalf of the President & CEO, and providing administrative support for special projects and other organizational needs as assigned. Responsibilities also include drafting proposed bylaw amendments and policy updates, coordinating board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents, and collaborating with staff, board members, affiliated organizations, and committees to compile reports and follow-up items.
Administrative Assistant to Assistant Superintendent of Learning Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to Assistant Superintendent of LearningWIThis position plays a key role in supporting curriculum initiatives, budget management, reporting requirements, enrollment coordination, department communications, and special projects while maintaining a high level of professionalism, confidentiality, and customer service. The Administrative Assistant to Assistant Superintendent of Learning provides high-level administrative, operational, and organizational support to the Assistant Superintendent of Learning and the Learning department.
NewStrategic Executive Assistant Lyra Health IncStrategic Executive AssistantMadison, WIRemote$85,000–$117,000 / yearDraft and Edit High-Impact Comms: Write, refine, and distribute the executive's weekly extended leadership updates, monthly team-wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives. You will own managing the President's complex schedule and travel logistics, creation of high-stakes corporate slide decks, draft critical leadership communications, and drive cross-functional special projects supporting the rhythm of the business.
NewSr. Executive Assistant II Navitus Health SolutionsSr. Executive Assistant IIMadison, WIRemote$71,716.18–$86,405.04 / hourATTENTION: Navitus is unable to offer remote work to residents of Alaska, Hawaii, Maine, Mississippi, New Hampshire, New Mexico, North Dakota, Rhode Island, South Carolina, South Dakota, West Virginia, and Wyoming. This individual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision.
Executive Assistant; 1.0FTE UnityPoint HealthExecutive Assistant; 1.0FTEMadison, WIThe Executive Assistant is responsible for providing administrative support to executives by managing schedules, coordinating meetings, handling confidential information, and coordinating key office operations. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.
Executive Assistant to the President & Director of Learning Wisconsin Association of School Personnel AdministratorsExecutive Assistant to the President & Director of LearningMadison, WIThis role ensures efficient office operations, manages sensitive and strategic communications, coordinates executive schedules and meetings, and assists with academic program initiatives. The Executive Assistant to the President & Director of Learning provides high-level administrative and organizational support to the President and the Director of Learning.
Administrative Assistant III Exact Sciences CorpAdministrative Assistant IIIMadison, WI$76,000–$125,000 / yearExact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Associate's degree in Business Administration, Human Resources, Administrative support or a similar field preferred, or High School Diploma or General Education Degree (GED) with relevant experience.
Training & Development Administrative Assistant JP CullenTraining & Development Administrative AssistantJanesville, WisconsinFull timeQualifications: High school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience. The ideal candidate is professional and diplomatic in dealing with internal and external contacts, organized and can balance multiple projects and priorities at the same time, and maintains a positive work atmosphere.
Executive Assistant J.H. Findorff & Son Inc.Executive AssistantMadison, WIPart timeDrive Strategic Priorities & Execution: Partner with the CEO and Executive Team to advance strategic initiatives by coordinating projects, preparing materials, and ensuring alignment and follow-through on key decisions and outcomes. As Executive Operations – CEO, you’ll serve as a trusted partner to the President & CEO and Executive Team—ensuring priorities move forward, operations run smoothly, and leadership is equipped to perform at a high level.
Administrative Assistant to the Director of Student Services Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to the Director of Student ServicesWIJob Goal: To support the Student Services Department of Lake Geneva Schools, including the Lake Geneva Joint 1 and the Lake Geneva Genoa City Union High School Districts. Essential Duties and Responsibilities: Support the director and student services staff with clerical tasks such as drafting letters, record requests, scheduling meetings, relaying information, and problem-solving as staff concerns arise.
NewExecutive Assistant Vision Financial GroupExecutive AssistantMadison, WI$27–$40 / hourWhether protecting assets through tailored insurance or navigating business succession and retirement plans, Financial Integrators uses a collaborative, team-based approach to provide the clarity and confidence needed to secure a lasting financial legacy. Ability to quickly learn and efficiently utilize industry technology, including CRM (Salesforce), GSuite, Microsoft Office (Excel, Word, Outlook), video conferencing, and financial planning software.
Executive Assistant SSM HealthExecutive AssistantMadison, WisconsinFlexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday. May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
Administrative Assistant for Health Services and Personal Counseling Services Edgewood CollegeAdministrative Assistant for Health Services and Personal Counseling ServicesMadison, WIAdministrative Assistant for Health Services and Personal Counseling Services - Edgewood University.
Executive Assistant Findorff Current OpeningsExecutive AssistantMadison, WisconsinDrive Strategic Priorities & Execution: Partner with the CEO and Executive Team to advance strategic initiatives by coordinating projects, preparing materials, and ensuring alignment and follow-through on key decisions and outcomes. As Executive Operations – CEO, you’ll serve as a trusted partner to the President & CEO and Executive Team—ensuring priorities move forward, operations run smoothly, and leadership is equipped to perform at a high level.
Administrative Assistant Wisconsin Association of School Personnel AdministratorsAdministrative AssistantWIThis position plays an essential role in supporting the day-to-day operations of the school office while maintaining positive relationships with students, families, staff, and the community. The successful candidate will provide confidential administrative support to the Principal, assist with student records, coordinate office operations, and contribute to a welcoming and efficient school environment.
Administrative Office Assistant_PART TIME Office PrideAdministrative Office Assistant_PART TIMEMadison, WisconsinThis Administrative assistant will also be in charge of sending and receiving correspondences as well as carry out administrative duties such as on-boarding of new employees, filing, typing, copying, binding, scanning, maintain a filing system, ordering of office supplies, provide general support to visitors, handle multiple projects, handle sensitive information in a confidential manner, resolve administrative problems in a timely manner, ect; Any other clerical duties set forth by the reporting manager. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
NewAdministrative Assistant Nakoma Golf ClubAdministrative AssistantMadison, WIWorking closely with our Administrative Assistant, Clubhouse Manager, and General Manager, this individual will help support daily club operations while serving as a welcoming and professional presence at the club's front desk during evening dining hours. Nakoma Golf Club is seeking an organized, energetic, and service-oriented Administrative Assistant to join our team.
High School Administrative Assistant Wisconsin Association of School Personnel AdministratorsHigh School Administrative AssistantWIThis position works directly with the high school principal and Athletic Director, and collaborates daily with the high school counselor, other administrators, administrative assistants, and secretaries in the District. The Waterloo School District has a vacancy for a full-time high school administrative assistant.
Administrative Assistant Lindengrove IncAdministrative AssistantJanesville, WIWe own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The ideal candidate will excel at creating positive first impressions, maintaining effective communication, and delivering high-quality customer service to residents, families, and guests.
NewAdministrative Assistant Oak Park Nursing and RehabAdministrative AssistantMadison, WIThis is an exciting opportunity to join our growing organization in offering exceptional care to seniors in a warm and caring environment. As a smaller company, we cater to our resident's needs and take pride in providing an employee friendly work environment.
Administrative Assistant - Attendance Wisconsin Association of School Personnel AdministratorsAdministrative Assistant - AttendanceWICollects data using word processing and spreadsheet programs and databases including but not limited to Infinite Campus, Excel, Word, Skyward, Publisher, and Power Point. Requirements of Essential Functions: Occasional (1-33%) bending, pushing, pulling, lifting, walking, squatting, reaching and stair climbing in order to perform essential job functions.
Administrative Assistant to the Office of Special Education Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to the Office of Special EducationMadison, WIPerform computer tasks using Google Suite, Microsoft Office Suite, InDesign, SEEDS Special Education programming, Skyward Education software, general office equipment, electronic communication, and website management. The School District of La Crosse is accepting applications for a 1.0 FTE - 40 hours per week, 12 months per year, Administrative Assistant to the Office of Special Education in the Instructional Office located in Central High School.
Probation/Pretrial Services Administrative Assistant United States CourtsProbation/Pretrial Services Administrative AssistantMadison, WI$44,701–$72,654 / yearThe Administrative Assistant provides specialized technical and administrative support to probation officers in a wide range of areas, including proofreading and editing documents, assisting with conducting investigations, compiling criminal histories, maintaining case files and documents in the office's automation tracking program, and other similar duties. Location Madison, WI Opening and Closing Dates 06/18/2026 - 07/17/2026 Appointment Type Permanent Classification Level/Grade CL 23 - CL 24 Salary $44,701 - $72,654 Link to Court Careers Information https://www.wiwp.uscourts.gov/career-opportunities
NewBilingual Administrative Assistant - JOR National Youth Advocate ProgramBilingual Administrative Assistant - JORMadison, WIProficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies.
NewAdministrative Assistant CSM COMPANIES INC GROUPAdministrative AssistantMadison, WIHealth, Safety, and Security: Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Administer loan processing including scheduling ACH batches, NSF payment reversals, loan modifications, collections, etc.
Administrative Assistant Dashiell CorporationAdministrative AssistantMadison, WIEmployee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.
Administrative Assistant - Teaching and Learning (Grants, Finance, Programming and Inventory Support) Wisconsin Association of School Personnel AdministratorsAdministrative Assistant - Teaching and Learning (Grants, Finance, Programming and Inventory Support)Madison, WIAssist with tracking and monitoring state and federal grant funds • Maintain accurate records of grant budgets, expenditures, and balances • Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position • Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management • Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems • Maintain thorough supporting documentation and reconcile claims with budget and expenditure records • Support grant applications, amendments, and required reporting through WISEgrants and DPI systems • Prepare financial reports and assist with reconciliation processes • Ensure compliance with grant requirements and deadlines. Position Purpose: This position supports the operational and instructional goals of the Teaching and Learning Department by ensuring efficient administrative operations, accurate financial and grant tracking, timely submission of monthly grant claims, and proper management of instructional resources and inventory.
Administrative Assistant to Principal Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to PrincipalWIJob Summary: This position serves as the primary assistant to the elementary school principal, handles all building financial matters, and serves to communicate important school information to children, staff, families, and community members. Handles daily work pressures and problem solving, requiring constant attention to a volume of work which must be completed within a limited period of time.
Part-time Administrative Assistant Wisconsin Association of School Personnel AdministratorsPart-time Administrative AssistantMadison, WIThe schedule for this position is primarily during the school year, with 1 week after the end of the year, and 2 weeks prior to the start of school. The Germantown School District is looking for an part-time Administrative Assistant at MacArthur Elementary School.
Administrative Assistant to the Principal Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to the PrincipalMadison, WIStats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Comprising four schools, the district fosters a collaborative environment in which students, parents, community members, and others work together to consistently improve staff performance and student achievement.
Business Office Administrative Assistant Wisconsin Association of School Personnel AdministratorsBusiness Office Administrative AssistantMadison, WIMail Processing & Intake: Manage all incoming mail at the District Office, including opening, sorting, and dispersing correspondence and packages to the appropriate departments or staff members. Office Organization: Keep the office area clean and organized, ensuring that paperwork is filed correctly and that office space is conducive to productivity.
Special Education Administrative Assistant Wisconsin Association of School Personnel AdministratorsSpecial Education Administrative AssistantMadison, WIJob responsibilities include processing special education-related paperwork, phoning parents to set up meetings, using the student information system, translations, and answering phones. Marathon County Special Education is seeking a Special Education Administrative Assistant for the Abbotsford School District.
Student Services Administrative Assistant Wisconsin Association of School Personnel AdministratorsStudent Services Administrative AssistantMadison, WIWe take great pride in being a Triple- A school by giving our students the opportunity to explore academic, athletic, and art offerings in a smaller and much more personalized setting than a high school of 1000+ students. Coordinates online enrollment by creating learner accounts, processing course requests, and managing other course tasks for district learners enrolled in online courses.
Administrative Assistant Flad ArchitectsAdministrative AssistantMadison, WisconsinProcess interoffice memos, letters, transmittals, labels, contracts, forms, BODs, Concept Reports, meeting notes, etc., from verbal communication, email, handwritten notes, dictation, or transcription. Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP).
Administrative Assistant Quanta Services IncAdministrative AssistantMadison, WIEmployee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.
Clinical Administrative Assistant Fresenius Medical Care AG & Co KGaAClinical Administrative AssistantFitchburg, WIPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.
Administrative Assistant DashiellAdministrative AssistantMadison, WIEmployee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.