NewAdministrative Assistant Extension incAdministrative AssistantMadison, WI$23–$24 / hourFull timeEstablished organization with nationwide reach seeking an two Administrative Assistants to support client onboarding, document management, and administrative operations.
Administrative Assistant Extension RecruitingAdministrative AssistantMadison, WI$23–$24 / hourFull timep tabindex="0">Extension is seeking an Office Assistant for a contract-to-hire opportunity with one of our premier clients located in Madison, WI.
NewAssistant Parts Manager JobotAssistant Parts ManagerMadison, WI$70,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: We are seeking a highly motivated and experienced Assistant Parts Manager to join our dynamic teamat our trucking and transportation company.
NewAssistant Restaurant Manager SSPAssistant Restaurant ManagerMadison, WI$55,000–$60,000Manage All Restaurant and Customer Service Activities: Manage, supervise and evaluate Team Member performance through follow-up to ensure proper completion of assigned tasks and goals and provides feedback including disciplinary action. Technical Skills: Proficient level of computer literacy, including MS Office (Word, Excel, PowerPoint, and Outlook), and Point-of-Sale (POS) systems.
NewNursing Assistant Encompass Health Rehabilitation Hospital of FitchburgNursing AssistantOrfordville, WIOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a CNA, your role embodies the importance of small victories, delivering compassionate, individualized care that supports patients on their rehabilitation journey.
NewCertified Nursing Assistant Encompass Health Rehabilitation Hospital of FitchburgCertified Nursing AssistantCambridge, WIOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. As a CNA, your role embodies the importance of small victories, delivering compassionate, individualized care that supports patients on their rehabilitation journey.
Travel Certified Occupational Therapist Assistant (COTA) - $1,249 to $1,852 per week in Rockford, IL AlliedTravelCareersTravel Certified Occupational Therapist Assistant (COTA) - $1,249 to $1,852 per week in Rockford, ILRockford, IL$1,249–$1,852Includes estimated taxable wages of $8.73 - $11.30 per hour and estimated tax-free reimbursements for meals, incidentals, and housing of $900 - $1,400 per week based on GSA guidelines (subject to eligibility, location, and seasonal adjustment). AlliedTravelCareers is working with CompHealth to find a qualified Certified Occupational Therapist Assistant (COTA) in Rockford, Illinois, 61101!
NewUrgent Care - Nurse Practitioner/ Physician Assistant The Medicus FirmUrgent Care - Nurse Practitioner/ Physician AssistantMadison, WIOutdoor & Cultural Appeal: Residents enjoy trails, river activities, effigy mounds, orchards, and community events like Finally Friday and the Wheels of Time Festival. Top-Ranked Driftless Location: Situated in the scenic Driftless Area of southwestern Wisconsin, known for rolling hills, winding rivers, and striking natural beauty.
NewTravel Pathology Assistant - $2,727 per week in Madison, WI Medical SolutionsTravel Pathology Assistant - $2,727 per week in Madison, WIMadison, WI$2,727Nurses and allied healthcare professionals are in high demand nationwide, and our team of industry-leading, traveler-favorite recruiters can get you where you want to go — personally and professionally. In addition to providing the industry’s best recruiters, we offer tons of high-paying jobs, clinical support, and incredible benefits, including: A compensation package that reflects your goals!
NewTravel Pathology Assistant - $2,669 per week in Madison, WI AlliedTravelCareersTravel Pathology Assistant - $2,669 per week in Madison, WIMadison, WI$2,669AlliedTravelCareers is working with Triage Staffing LLC to find a qualified Pathology Assistant in Madison, Wisconsin, 53701! Length: 13 WEEKS 13 weeks Apply for specific facility details.
NewTravel Pathology Assistant - $2,774 per week in Madison, WI AlliedTravelCareersTravel Pathology Assistant - $2,774 per week in Madison, WIMadison, WI$2,774Once a nurse selects an assignment of their choice, we then empower the nurses with an easy profile generator allowing nurses to submit themselves for an interview with confidence knowing they've booked an open job with the pay and location of their choice. Stability displays to their nurses the best travel nursing jobs allowing for faster submissions, scheduling of Interviews, and ultimately landing our nurses their preferred assignment.
NewPathologist's Assistant SSM HealthPathologist's AssistantMadison, WIFlexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday. Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
Assistant Project Manager (General Contractor) JobotAssistant Project Manager (General Contractor)Madison, WI$70,000–$100,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A Premier Design-Build Contractor in downtown Madison, we pride ourselves on delivering exceptional construction services to improve our communities, while creating relationships and long-term partnerships with those we meet.
Assistant Project Manager JobotAssistant Project ManagerMadison, WI$75,000–$95,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a great opportunity to gain hands-on experience managing key aspects of a project from cradle to grave, while growing your autonomy and ownership under the guidance of a senior project manager.
Executive Assistant The Wisconsin Credit Union LeagueExecutive AssistantMadison, WIFull timeAdditional duties include maintaining member and committee information within the database, coordinating internal meetings, facilitating communication between leadership, staff, board members, and external partners, distributing messages to League membership on behalf of the President & CEO, and providing administrative support for special projects and other organizational needs as assigned. Responsibilities also include drafting proposed bylaw amendments and policy updates, coordinating board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents, and collaborating with staff, board members, affiliated organizations, and committees to compile reports and follow-up items.
Executive Assistant; 1.0FTE UnityPoint HealthExecutive Assistant; 1.0FTEMadison, WIThe Executive Assistant provides high-level administrative support to senior executives by managing complex schedules, coordinating meetings and travel arrangements, handling confidential information, and supporting key office operations. This role serves as a trusted liaison between executives and internal and external stakeholders, ensuring efficient communication, organization, and execution of administrative functions.
Strategic Executive Assistant Lyra Health IncStrategic Executive AssistantMadison, WIRemote$85,000–$117,000 / yearDraft and Edit High-Impact Comms: Write, refine, and distribute the executive's weekly extended leadership updates, monthly team-wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives. You will own managing the President's complex schedule and travel logistics, creation of high-stakes corporate slide decks, draft critical leadership communications, and drive cross-functional special projects supporting the rhythm of the business.
Sr. Executive Assistant II Navitus Health Solutions, LLCSr. Executive Assistant IIMadison, WisconsinRemote$71,716.18–$86,405.04 / hourFull timeLocation: Address: 361 Integrity Drive Location: City: Madison Location: State/Province: WI Location: Postal Code: 53717 Location: Country: US This individual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision.
Executive Assistant to the President & Director of Learning Wisconsin Association of School Personnel AdministratorsExecutive Assistant to the President & Director of LearningMadison, WIThis role ensures efficient office operations, manages sensitive and strategic communications, coordinates executive schedules and meetings, and assists with academic program initiatives. The Executive Assistant to the President & Director of Learning provides high-level administrative and organizational support to the President and the Director of Learning.
Executive Assistant to CFO PCI Pharma ServicesExecutive Assistant to CFORockford, ILThe Executive Assistant to the CFO provides high‑impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast‑paced, high‑stakes environment requiring exceptional attention to detail, discretion, and responsiveness.
NewAdministrative Assistant Reach DANEAdministrative AssistantMadison, WIPlay an essential behind-the-scenes role in a mission-driven organization where your administrative expertise directly supports the people and programs changing children's and families' lives every day. Technical Skills: Strong proficiency in Microsoft Office Suite, Windows, and Child Plus; knowledge of multi-line phone systems and two-way radio.
Training & Development Administrative Assistant JP CullenTraining & Development Administrative AssistantJanesville, WisconsinFull timeQualifications: High school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience. The ideal candidate is professional and diplomatic in dealing with internal and external contacts, organized and can balance multiple projects and priorities at the same time, and maintains a positive work atmosphere.
Administrative Assistant to the Director of Student Services Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to the Director of Student ServicesWIJob Goal: To support the Student Services Department of Lake Geneva Schools, including the Lake Geneva Joint 1 and the Lake Geneva Genoa City Union High School Districts. Essential Duties and Responsibilities: Support the director and student services staff with clerical tasks such as drafting letters, record requests, scheduling meetings, relaying information, and problem-solving as staff concerns arise.
Administrative Assistant BDO USA PCAdministrative AssistantMadison, WI$26–$35 / hourThe annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm's success, with no employee contributions. Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
Administrative Assistant for Health Services and Personal Counseling Services Edgewood CollegeAdministrative Assistant for Health Services and Personal Counseling ServicesMadison, WIAdministrative Assistant for Health Services and Personal Counseling Services - Edgewood University.
Executive Assistant SSM HealthExecutive AssistantMadison, WisconsinFlexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday. May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
Administrative Assistant Lindengrove IncAdministrative AssistantJanesville, WIWe own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The ideal candidate will excel at creating positive first impressions, maintaining effective communication, and delivering high-quality customer service to residents, families, and guests.
Administrative Assistant; Nursing Services; 1.0FTE; Day Shift UnityPoint HealthAdministrative Assistant; Nursing Services; 1.0FTE; Day ShiftMadison, WIThe Administrative Assistant provides administrative clerical support to the Directors of Patient Care Services (Nursing, Therapies, Behavioral Health, Cardiovascular & Pulmonary Services and Critical Care Services), and other leaders within Patient Care Services as needed. Ability to prioritize workload; maintain confidentiality; effectively & efficiently multi-task to handle many competing demands; excellent customer service skills; advanced critical thinking skills.
Administrative Assistant Wisconsin Association of School Personnel AdministratorsAdministrative AssistantMadison, WIThe Administrative Assistant under the direction of the principal performs a variety of clerical, secretarial, and other administrative functions required for the operation of the school site and other staff; performs other related duties as required. Provide first aid and basic health care to ill and injured students; contact parents; administer medication according to physician and parent direction.
Administrative Assistant - Attendance Wisconsin Association of School Personnel AdministratorsAdministrative Assistant - AttendanceWICollects data using word processing and spreadsheet programs and databases including but not limited to Infinite Campus, Excel, Word, Skyward, Publisher, and Power Point. Requirements of Essential Functions: Occasional (1-33%) bending, pushing, pulling, lifting, walking, squatting, reaching and stair climbing in order to perform essential job functions.
Administrative Office Assistant_PART TIME Office PrideAdministrative Office Assistant_PART TIMEMadison, WisconsinThis Administrative assistant will also be in charge of sending and receiving correspondences as well as carry out administrative duties such as on-boarding of new employees, filing, typing, copying, binding, scanning, maintain a filing system, ordering of office supplies, provide general support to visitors, handle multiple projects, handle sensitive information in a confidential manner, resolve administrative problems in a timely manner, ect; Any other clerical duties set forth by the reporting manager. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Administrative Assistant The Salvation Army USAAdministrative AssistantRockford, IL$15.75–$18.90 / hourExhibit professional behavior, maintaining a high level of confidentiality in all areas, and always promote a positive and professional working relationship with the public, business community, and The Salvation Army Officers and staff. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.
Bilingual Administrative Assistant - JOR National Youth Advocate ProgramBilingual Administrative Assistant - JORMadison, WIProficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies.
Administrative Assistant Pro Legal CareAdministrative AssistantRockford, IllinoisYour responsibilities will include answering phone calls, routing calls, scheduling appointments, and maintaining files. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Probation/Pretrial Services Administrative Assistant United States CourtsProbation/Pretrial Services Administrative AssistantMadison, WI$44,701–$72,654 / yearThe Administrative Assistant provides specialized technical and administrative support to probation officers in a wide range of areas, including proofreading and editing documents, assisting with conducting investigations, compiling criminal histories, maintaining case files and documents in the office's automation tracking program, and other similar duties. Location Madison, WI Opening and Closing Dates 06/18/2026 - 07/17/2026 Appointment Type Permanent Classification Level/Grade CL 23 - CL 24 Salary $44,701 - $72,654 Link to Court Careers Information https://www.wiwp.uscourts.gov/career-opportunities
Administrative Assistant - Teaching and Learning (Grants, Finance, Programming and Inventory Support) Wisconsin Association of School Personnel AdministratorsAdministrative Assistant - Teaching and Learning (Grants, Finance, Programming and Inventory Support)Madison, WIAssist with tracking and monitoring state and federal grant funds • Maintain accurate records of grant budgets, expenditures, and balances • Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position • Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management • Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems • Maintain thorough supporting documentation and reconcile claims with budget and expenditure records • Support grant applications, amendments, and required reporting through WISEgrants and DPI systems • Prepare financial reports and assist with reconciliation processes • Ensure compliance with grant requirements and deadlines. Position Purpose: This position supports the operational and instructional goals of the Teaching and Learning Department by ensuring efficient administrative operations, accurate financial and grant tracking, timely submission of monthly grant claims, and proper management of instructional resources and inventory.
Student Services Administrative Assistant Wisconsin Association of School Personnel AdministratorsStudent Services Administrative AssistantMadison, WIWe take great pride in being a Triple- A school by giving our students the opportunity to explore academic, athletic, and art offerings in a smaller and much more personalized setting than a high school of 1000+ students. Coordinates online enrollment by creating learner accounts, processing course requests, and managing other course tasks for district learners enrolled in online courses.
Administrative Assistant to Principal Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to PrincipalWIJob Summary: This position serves as the primary assistant to the elementary school principal, handles all building financial matters, and serves to communicate important school information to children, staff, families, and community members. Handles daily work pressures and problem solving, requiring constant attention to a volume of work which must be completed within a limited period of time.
Administrative Assistant to High School Principal and Financial Bookkeeper Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to High School Principal and Financial BookkeeperWIAs the literal and figurative central person of the high school office, this individual must foster an inclusive, high-performing culture of growth and community for our approximately 800 students, their families, and our staff. This dual-role position provides confidential, high-level administrative support to the principal while managing the high school's building budget, student activity accounts, and financial procedures.
Administrative Assistant to the Principal Wisconsin Association of School Personnel AdministratorsAdministrative Assistant to the PrincipalMadison, WIStats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District's premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Comprising four schools, the district fosters a collaborative environment in which students, parents, community members, and others work together to consistently improve staff performance and student achievement.
Special Education Administrative Assistant Wisconsin Association of School Personnel AdministratorsSpecial Education Administrative AssistantMadison, WIJob responsibilities include processing special education-related paperwork, phoning parents to set up meetings, using the student information system, translations, and answering phones. Marathon County Special Education is seeking a Special Education Administrative Assistant for the Abbotsford School District.
High School Administrative Assistant Wisconsin Association of School Personnel AdministratorsHigh School Administrative AssistantWIThe successful candidate will be responsible for a wide range of administrative and financial tasks, including but not limited to: Financial & Purchasing Coordination: Managing purchase orders, tracking department budgets, processing deposits, and handling account records (General, Athletic, Activity, and Food Service). Event Coordination: Serving as the primary contact for school picture days, assisting with staff/student events (e.g., Veterans Day Program, NHS Banquet, Student of the Month), and preparing logistical supplies for athletic events.
Business Office Administrative Assistant Wisconsin Association of School Personnel AdministratorsBusiness Office Administrative AssistantMadison, WIMail Processing & Intake: Manage all incoming mail at the District Office, including opening, sorting, and dispersing correspondence and packages to the appropriate departments or staff members. Office Organization: Keep the office area clean and organized, ensuring that paperwork is filed correctly and that office space is conducive to productivity.
Administrative Assistant-STEM Madison Area Technical College DistrictAdministrative Assistant-STEMMadison, WI$22.51–$28.14 / hourMadison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. The Administrative Assistant prepares and maintains reports, records, and data using college systems; supports onboarding and offboarding activities; assists with enrollment and course setup processes; and provides responsive customer service to students, faculty, staff, and external partners.
Administrative Assistant Dashiell CorporationAdministrative AssistantMadison, WIEmployee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.
Clinical Administrative Assistant Fresenius Medical Care AG & Co KGaAClinical Administrative AssistantFitchburg, WIPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.
NewConstruction Administrative Assistant Flad ArchitectsConstruction Administrative AssistantMadison, WIFinancial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection - life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP). Continuing education and career development - internal programs; funds set aside for external programs, annual professional registration, and organization reimbursement.
Administrative Assistant Flad ArchitectsAdministrative AssistantMadison, WIProcess interoffice memos, letters, transmittals, labels, contracts, forms, BODs, Concept Reports, meeting notes, etc., from verbal communication, email, handwritten notes, dictation, or transcription. Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection - life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP).
Administrative Assistant - Sales UlineAdministrative Assistant - SalesLake Geneva, WIAs an Administrative Assistant, you'll support the Sales team at Uline's Kenosha facility, handling communications and special department projects for our growing North American company. Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
Administrative Assistant DashiellAdministrative AssistantMadison, WIEmployee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.