NewExecutive Administrative Assistant StaffBuffaloExecutive Administrative AssistantBuffalo, NYCheck the StaffBuffalo Job Postings , send in your resume , join Career Chats , sign up for Job Notifications , review our Job Seeker Resources , and follow us on LinkedIn , Facebook , Instagram , TikTok , YouTube , and Twitter ! This role also manages administrative records, supply inventory, lunch meetings, phone support, special projects, and departmental initiatives.
Executive Administrative Assistant/Receptionist StaffBuffaloExecutive Administrative Assistant/ReceptionistBuffalo, NY$24–$31.25 / hourThis person brings a positive, service-minded approach, looks for projects and ways to take work off the team's plate, and is eager to step in, solve problems, and support wherever needed. Experience planning and coordinating meetings and processing expense reports, preferably using Concur, plus Notary Public certification or willingness to become certified, preferred.
NewExecutive Administrative Assistant Ivoclar North AmericaExecutive Administrative AssistantAmherst, New YorkProvide administrative support Executive Team, Office Services Manager, and Office Services team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where exceptional service, discretion, and professionalism are essential.
Executive Administrative Assistant/Receptionist Ivoclar Vivadent Inc.Executive Administrative Assistant/ReceptionistAmherst, NY$24–$31.25 / hourPart timeIvoclar is seeking a highly organized, professional, and customer-focused Executive Administrative Assistant / Receptionist to serve as the first point of contact for visitors, customers and others. In this role, you will provide administrative support while ensuring the smooth day-to-day operation of the reception area and office services functions.
Executive Administrative Assistant/Receptionist Ivoclar North AmericaExecutive Administrative Assistant/ReceptionistAmherst, New YorkIvoclar is seeking a highly organized, professional, and customer-focused Executive Administrative Assistant / Receptionist to serve as the first point of contact for visitors, customers and others. In this role, you will provide administrative support while ensuring the smooth day-to-day operation of the reception area and office services functions.
Executive Assistant Niagara UniversityExecutive AssistantNiagara University, NYFull timeInteract and arrange meetings and functions on behalf of the Office of Student Affairs, Dean of Students, and department directors; serves as liaison and maintain extensive internal and external contact with diverse groups of people; assists with coordinating special programs; makes arrangements for professional conferences and meetings; makes travel arrangements. Coordinate Board of Trustee Student Affairs Committee work, including scheduling meetings, keeping meeting minutes, recording committee actions, and maintaining records of proceedings.
Executive Assistant to the President Amherst CollegeExecutive Assistant to the PresidentAmherst, New YorkThey must communicate effectively with members of the Amherst community, including students, faculty, staff, administrators, alumni, parents, and trustees; build collaborative relationships with campus partners as well as external contacts; and oversee a wide variety of activities and ensure follow through on both their own job tasks and those of their direct reports. Supervise or directly provide event support such as room reservations, arranging meeting spaces, catering, tech support, invitations, guest lists, event collateral (nametags, programs, menus, place cards, etc.), transportation, lodging, accessibility needs, and other event logistics.
Executive Assistant Neighborhood Health CenterExecutive AssistantBuffalo, NY$61,500–$65,000 / yearIf you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region.
Remote Virtual Executive Assistant ZirtualRemote Virtual Executive AssistantBuffalo, NYRemote$500–$3,500To help you navigate your job search with confidence, please keep the following points in mind: No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORK$19.11–$26.28 / hourThis role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting. We specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Buffalo, NY$20–$25 / hourThis role is responsible for maintaining records, managing communications, coordinating renewals, performing data entry, and ensuring the efficient day-to-day operation of the office. We are seeking a detail-oriented Administrative Assistant to support a busy office environment by providing a wide range of administrative and operational support.
Administrative Assistant Penda Aiken, IncAdministrative AssistantBuffalo, NYDatabase Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management. Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
NewAdministrative Assistant, Holzschuh College of Business Niagara UniversityAdministrative Assistant, Holzschuh College of BusinessNiagara University, NYTemporaryAssist with organizing and executing the annual college events sponsored by the dean, on campus and off-campus including the CBA Honor Societies and Induction Ceremony/Handle correspondence, and record minutes of meetings for all faculty meetings and other meetings as requested by the dean or assistant dean. Perform general office tasks, reconcile Dean's University credit card, maintain an inventory of office supplies, make travel arrangements for the dean, for visiting faculty candidates, assist with faculty visit schedules and answer college and department-related questions.
NewAdministrative Assistant Daemen UniversityAdministrative AssistantAmherst, NYFull timePerform clerical duties as requested by faculty, such as: filing, copying, print shop and publications orders, ordering AV equipment, arranging rooms for presentations/meetings, placing food orders, and completing purchase requisitions. • Prepare and update student academic advisor lists for all PT classes, maintain email lists in Google Drive, prepare new First Year Students in July/August in Google Drive.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantBuffalo, NYperforming data entry tasks and analyses of data in Division computer systems and databases. excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel.
Administrative Assistant/Bookkeeper (Casual Position) Amherst CollegeAdministrative Assistant/Bookkeeper (Casual Position)Amherst, New YorkPay invoices, meet with students to make purchases, facilitate the digital card program, log purchases, track and process reimbursements, maintain digital and hard copy financial reports, create budgetary reports, aid in managing budget. The Administrative Assistant/Bookkeeper also takes proactive steps to support a diverse workforce and actively contributes to the College's initiatives aimed at fostering a respectful, inclusive, and welcoming work environment.
NewAdministrative Assistant HHA Horizon CareerAdministrative Assistant HHAGetzville, New York$18.26–$19.78 / hourRecognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities.
Administrative Assistant Horizon Health ServicesAdministrative AssistantBuffalo, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon CareerAdministrative AssistantBuffalo, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Academics Bryant & Stratton CollegeAdministrative Assistant AcademicsOrchard Park, NY$40,000–$42,500 / yearIn additional to clerical support, the Administrative Assistant will assist the Student Services department with supporting the student enrollment process, preparing student records and supporting the College in achieving overall retention and enrollment goals. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.