Hill Ward HendersonLegal Assistant - Trusts & Estates Hill Ward HendersonLegal Assistant - Trusts & EstatesTampa, FLFull timeMinimum 3 years Trust & Estates experience preferred; OR 3 years’ experience as an Executive Assistant/Secretary in a professional environment. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Quorum ServicesOffice Assistant Quorum ServicesOffice AssistantTampa, FL$15–$20 / hourFull timePart timeEmployee performs a wide variety of secretarial tasks requiring initiative, independent judgment, and a general working knowledge of construction inspections and associated scheduling. A small portion of the work entails dealing with confidential issues requiring a high degree of discretion and tact and involving continual interoffice relations.
Legacy Communities IV LLCFull Time Administrative Assistant Legacy Communities IV LLCFull Time Administrative AssistantLargo, FLThe Main function of the Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.
EngionixNewAdministrative/Executive Assistant EngionixAdministrative/Executive AssistantTampa, FLTwo to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm. Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.
JobotNewExecutive Assistant to CEO JobotExecutive Assistant to CEOSt. Petersburg, FL$80,000–$95,000 / yearFounded nearly years ago, we are a technology-enabled wealth management platform that empowers independent financial advisory firms to better serve high net worth and ultra-high net worth clients through an integrated suite of software, data, and business services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
ChenMedNewCertified Medical Assistant: Bilingual - Spanish ChenMedCertified Medical Assistant: Bilingual - SpanishClearwater, FL$17–$24.26Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.
ClareMedica Health Partners LLCNewMedical Assistant I ClareMedica Health Partners LLCMedical Assistant ILargo, FLPreparing the patient for the examination includes but is not limited to taking vital signs, history, drawing blood per PCP orders, authorizing prescription refills, managing inventory of medical supplies and equipment, keeping the clinical areas of the office clean and safe for patients, and provides health education for patients under the provider’s direction. • Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook, and Excel plus a variety of other word-processing, spreadsheet, database, e-mail, and presentation software.
ChenMedNewMedical Assistant ChenMedMedical AssistantLargo, FL$17–$24.26Ability to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.
American Mortgage Services, IncMortgage Lender Officer Assistant American Mortgage Services, IncMortgage Lender Officer AssistantTampa, FL$75,000–$85,000 / yearAmerican Mortgage Services, Inc. (AMS) is hiring a high‑level Loan Partner / Co‑Originator to work alongside a producing Loan Officer in a true partnership role. This position is designed for experienced mortgage professionals who actively support production, borrower interaction, deal structure, and referral partner relationships — not administrative or processing‑only work.
Company ConfidentialLegal Assistant Company ConfidentialLegal AssistantTampa, FL$75,000–$80,000 / yearFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Ultimate Staffing ServicesExecutive Assistant (Onsite, up to $70,000) Ultimate Staffing ServicesExecutive Assistant (Onsite, up to $70,000)Tampa, Florida$60,000–$70,000Our client is a well‑established and fast‑paced personal injury law firm, and they are seeking an experienced Executive Assistant to provide high‑level administrative and operational support to two firm partners. Minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably in a law firm or professional services environment.
The Dog WizardExecutive Assistant The Dog WizardExecutive AssistantWimauma, Florida$42,000–$54,000With multiple locations, our team is committed to delivering high-quality service, operational excellence, and a positive experience for both clients and their pets. Position Overview:We are seeking a highly organized and tech-savvy Executive Assistant to support leadership across multiple dog training locations.
TempExpertsExecutive Assistant TempExpertsExecutive AssistantTampa, FLTempExperts is seeking a highly experienced Executive Assistant to provide dedicated support to a senior executive within a fast-paced, globally connected organization located in Tampa, FL. This role requires a polished professional who can manage complex administrative functions, coordinate high-level initiatives, and operate with discretion in a dynamic environment.
SteadfastFront Desk Coordinator Executive Assistant SteadfastFront Desk Coordinator Executive AssistantSan Antonio, FLThis role is essential in providing administrative support, managing daily operations, assisting with bookkeeping tasks, and supporting company executives. We are a growing construction company seeking a Front Desk Coordinator amp; Executive Assistant to be the first point of contact for our office.
Aureate DevelopmentNewExecutive Assistant Aureate DevelopmentExecutive AssistantTampa, FLAureate Development, a Tampa-based real estate platform, is dedicated to creating durable value and social return through mixed-use districts, education and health facilities, attainable housing, and catalytic infill projects across the Southeast. Our team manages every stage of development, fromsite selection and entitlement to delivery and long-term stewardship, aligning design, capital, and operations for impactful results.
HiregyExecutive Assistant HiregyExecutive AssistantTampa, FLProvides high-level administrative support to the Vice President of Legal, including drafting correspondence, managing documents and files, processing invoices, and overseeing check requisitions and reimbursements. Coordinates mailings, travel arrangements, professional memberships, and staff support functions, while training and supervising administrative staff and assisting with basic technical troubleshooting.
Naviga Recruiting & Executive SearchExecutive Assistant Naviga Recruiting & Executive SearchExecutive AssistantTampa, FLWith a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition.
Cherry Bekaert LLPNewExecutive Assistant Cherry Bekaert LLPExecutive AssistantTampa, FL$24.40–$43.27 / hourIn addition, we offer a comprehensive, high-quality benefits program which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection. Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work, Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients.
Addison GroupExecutive Assistant Addison GroupExecutive AssistantTampa, Florida$25–$40 / hourThe Executive Assistant will provide high-level administrative support to executives, managing schedules, coordinating communications, and handling confidential information. Addison Group is partnering with our client, a fast-paced and growing organization in the Tampa area, to identify a highly organized and proactive Executive Assistant.
JPMorgan Chase Bank, N.A.Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantTampa, FLFull timeOur history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. As an Executive Assistant in Asset & Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output.
Matcon Construction Services, Inc.Executive Assistant Matcon Construction Services, Inc.Executive AssistantTampa, FLMaintain organized marketing asset libraries (photos, videos, project summaries). · 5+ years of experience as an Executive Assistant or high-level operations support.
Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm) Shriners Children'sSenior Administrative Assistant, Executive Office (Temp to Perm)Tampa, FloridaThe ideal candidate will demonstrate exceptional organizational, communication, multitasking, and problem-solving abilities, maintain professionalism in a fast-paced environment, and proactively support the overall effectiveness and daily operations of the department in the Executive Vice President’s office. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
OCHS ENTERPRISES LLCExecutive Assistant OCHS ENTERPRISES LLCExecutive AssistantTampa, FL$18–$26 / hourYou’ll work directly with the CEO, gain valuable experience in multiple aspects of business operations, and be instrumental in implementing innovative ideas and making things happen. • Basic graphic design and content creation skills (experience with Canva, Adobe Spark, or similar tools is a plus).
Tews CompanyExecutive Assistant Tews CompanyExecutive AssistantTampa, FLWere looking for a polished, proactive, and highly organized Executive Assistant to support senior leadership in a fast-paced, collaborative environment. If you thrive in dynamic environments, love being the go-to person, and can juggle priorities with professionalism and confidence, wed love to connect with you.
The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic School The Catholic Diocese of St. PetersburgAdministrative Assistant to the Principal - Nativity Catholic SchoolBrandon, FLThe Administrative Assistant to the Principal provides high-level executive and operational support to ensure the efficient, professional, and compliant functioning of the school’s administrative office. The individual employed in this capacity reports directly to the Principal and works closely with the administration, faculty, school staff, parish staff, families, and diocesan representatives.
NavigaNewExecutive Assistant NavigaExecutive AssistantTampa, FLWith a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition.
Triage-PartnersAdministrative Assistant Triage-PartnersAdministrative AssistantTampa, FLFull timeWith an unwavering focus on customer successand a team of talented professionals who drive our success, we deliver a full range of services including fiber and cable installation, telecom construction, engineering design, and integrated supply chain software solutions. Serving as a key resource for leadership and corporate staff, the Administrative Assistant ensures office logistics and administrative functions are managed efficiently and professionally.
Keller Executive SearchExecutive Assistant #1508 Keller Executive SearchExecutive Assistant #1508Tampa, FLRemote$70,000–$100,000Our client is a mission-focused community bank serving communities across the Southeast, recognized as both a Public Benefit Corporation and a Minority Depository Institution. Keller emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Tampa, FLRemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
TriWest Healthcare AllianceExec Admin Assistant (DC) TriWest Healthcare AllianceExec Admin Assistant (DC)Tampa, FLFull timeThe EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.
Westminster Shores, Inc.Administrative Assistant to the Exec Director Westminster Shores, Inc.Administrative Assistant to the Exec DirectorSt. Petersburg, FLFull timePerform duties that support the business office function (deposit checks daily using electronic scanner, code and enter expense invoices in Global A/P system and maintain monthly spend down record of administrative expense. To learn more about our culture and what it is like to work at Westminster Communities of Florida, follow us on our social channels (Facebook and Instagram) at @WestminsterCareers.
TECO EnergyNewExecutive Assistant TECO EnergyExecutive AssistantTampa, FLThe Executive Assistant is responsible for providing high-level administrative support to multiple Vice Presidents in Tampa Electric (currently VP Legal, VP Regulatory Affairs and VP State and Regional Affairs). Key External: Ability to establish and maintain effective working relationships with other companies, contractors, suppliers, non-profit organizations, governmental agencies and others as necessary.
Transcend Practice ManagementWealth Management Executive Assistant Transcend Practice ManagementWealth Management Executive AssistantLutz, FL$75,000–$90,000 / yearThis is an exciting opportunity to welcome a Wealth Management Client Concierge to the team that will play a crucial role in supporting financial advisors while making sure clients receive seamless, proactive, and thoughtful service. The ideal candidate will bring a mixture of excellent written and verbal communication skills, project management savviness, executive presence, and a track record of successful operational and administrative support.
Cummins WorldwideNewExecutive Assistant Cummins WorldwideExecutive AssistantLargo, FL$65,000–$75,000 / yearGabriela Suarez is seeking an Executive Assistant to serve as a trusted partner across multiple businesses, properties, and personal operations. You will take ownership of systems, projects, and execution—ensuring everything runs efficiently, accurately, and without constant direction.
Matcon ConstructionNewExecutive Assistant Matcon ConstructionExecutive AssistantTampa, FLMaintain organized marketing asset libraries (photos, videos, project summaries). · 5+ years of experience as an Executive Assistant or high-level operations support.
Mattamy HomesNewExecutive Assistant Mattamy HomesExecutive AssistantTampa, FLSolid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.
BayCareNewExecutive Assistant - MPM Foundation BayCareExecutive Assistant - MPM FoundationClearwater, FLOur network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. Manages schedules by screening telephone calls, coordinating meetings and appointments, and recording travel arrangements.
Calder AssociatesProject Supervisor & Executive Assistant Calder AssociatesProject Supervisor & Executive AssistantWesley Chapel, FLRemoteWith operations in several states, we’re looking for a Project Supervisor & Executive Assistant to join our team and help drive progress across multiple ongoing business projects. Familiar with CRMs (Zoho experience a plus) and secure data room platforms like SecureDocs, Deal Rooms or ShareFile.
TempExpertsReal Estate Paralegal / Legal Administrative Assistant TempExpertsReal Estate Paralegal / Legal Administrative AssistantSt Petersburg, FLTempExperts is partnering with a well-established, highly respected law firm to hire an experienced Paralegal / Legal Administrative Assistant supporting Commercial Real Estate and Real Estate Finance practices. What Youll DoPrepare, proofread, and edit commercial real estate and finance documents (leases, purchase agreements, loan documents, easements, closing binders) .
TempExpertsLegal Administrative Assistant - Litigation (HOA) TempExpertsLegal Administrative Assistant - Litigation (HOA)St Petersburg, FLThis role requires strong organizational, communication, and multitasking skills to effectively manage deadlines, legal documentation, and attorney workflow. Key Responsibilities:Assist attorneys with drafting, proofreading, and formatting legal documents, correspondence, and contracts.
One Path Career PartnersAdministrative Assistant One Path Career PartnersAdministrative AssistantTemple Terrace, FLTo be considered for this position, you'll have a high school diploma and a minimum of 2 years of experience in administrative knowledge required. In this full time, contract opportunity, you’ll perform various administrative and clerical support for specific functions or management within a department.
Coignfra Co DBA Emede ElectricAdministrative Assistant – Bilingual (English/Spanish) Coignfra Co DBA Emede ElectricAdministrative Assistant – Bilingual (English/Spanish)St. Petersburg, FLThis role is essential to maintaining smooth office functions and requires strong attention to detail, professionalism, and the ability to multitask. Minimum 2 years of experience in an administrative, accounting, or office support role (3+ years preferred).
Equity Lifestyle Properties IncLegal Administrative Assistant Equity Lifestyle Properties IncLegal Administrative Assistanttampa, FLWhat you'll do: The Legal Administrative Assistant supports the legal team with respect to the day-to-day clerical, administrative and operational functions of the office. We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.
HinesAdministrative Assistant HinesAdministrative AssistantTampa, FloridaOur diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.
SteadfastJr. Dispatcher Administrative Assistant SteadfastJr. Dispatcher Administrative AssistantSan Antonio, FLUplifting Air amp; Services is looking for a Junior Dispatcher amp; Administrative Assistant to join our growing team. If you enjoy problem solving, working with a team, and want to build a career in office administration or operations, this role is a great place to start.
TAMPA BRASS & ALUMINUMNewAdministrative Assistant TAMPA BRASS & ALUMINUMAdministrative AssistantTampa, FLThis role is responsible for providing administrative support to management and staff, ensuring efficient office procedures, and assisting with communication, documentation, and scheduling tasks. Tampa Brass and Aluminum Corp is seeking a reliable and organized Administrative Assistant to support daily office operations.
Florida Neurovascular Institute PaAdministrative Assistant Florida Neurovascular Institute PaAdministrative AssistantTampa, FLThe ideal candidate is highly organized with excellent digital and verbal communication skills and a friendly demeanor. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Excel spread sheet .
Florida Neurovascular Institute PaMedical Administrative Assistant Florida Neurovascular Institute PaMedical Administrative AssistantTampa, FLThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.
The Don CeSarNewSales Administrative Assistant The Don CeSarSales Administrative AssistantSt Pete Beach, FloridaA trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Davidson Hospitality GroupNewSales Administrative Assistant Davidson Hospitality GroupSales Administrative AssistantSaint Pete Beach, FloridaA trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.