NewHR Office Assistant Integrated ResourcesHR Office AssistantAurora, IL$27 / hourTemporaryThe HR Assistant/Office Clerk will support the onsite Management Team in the administrative and day-to-day functions for the Aurora DC.
NewConstruction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
NewAssistant Project Manager (Design Build) JobotAssistant Project Manager (Design Build)Rosemont, IL$80,000–$110,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. As an Assistant Project Manager specializing in Design Build projects you will play a critical role in ensuring our clients' needs are met and our projects are completed on time and within budget.
NewMedical Assistant Oak Street HealthMedical AssistantJoliet, IL$18.50–$38.82The purpose of a Medical Assistant at Oak Street Health is to gather all necessary medical information regarding our patients to ensure providers have the most accurate information available when making healthcare decisions. Computer skills: Ability to quickly navigate and use multiple computer programs to include, but not limited to: Gmail, MS Word or Google Docs, Excel or Google Sheets, etc.
NewAssistant Principal Chesterbrook AcademyAssistant PrincipalLisle, IL$23–$25Spring Education Group’s Early Childhood Education Division includes nearly 150 schools offering services from infant care through Pre-K/K programs, as well as summer camp and after-school programs. This is a hands-on leadership position where you’ll play a vital role in supporting our school’s daily operations, mentoring teachers, and ensuring a positive experience for students and families.
Travel Physical Therapy Assistant (PTA) - $1,187 to $1,396 per week in Ottawa, IL AlliedTravelCareersTravel Physical Therapy Assistant (PTA) - $1,187 to $1,396 per week in Ottawa, ILOttawa, IL$1,186.63–$1,396.03Centra Healthcare Solutions is seeking an experienced Physical Therapist Assistant (PTA) that is licensed or in the immediate process, and qualifies, of obtaining Physical Therapist Assistant (PTA) licensure in the state of IL to work in the specialty area of SNF / LTC. We have many dynamic positions with cutting edge programs throughout the entire United States and various settings to meet each healthcare professional`s criteria.
NewTravel Physical Therapy Assistant (PTA) - $1,052 to $1,268 per week in Ottawa, IL AlliedTravelCareersTravel Physical Therapy Assistant (PTA) - $1,052 to $1,268 per week in Ottawa, ILOttawa, IL$1,052–$1,268Summary: The Physical Therapy Assistant (PTA) works under the supervision of a Physical Therapist to help implement treatment plans that improve patients' mobility, reduce pain, and enhance functional independence. They document patient progress, educate patients on home exercise programs, and collaborate with the healthcare team to support optimal recovery and overall quality of life.
NewTravel Physical Therapy Assistant (PTA) - $1,091 to $1,315 per week in Willow Springs, IL AlliedTravelCareersTravel Physical Therapy Assistant (PTA) - $1,091 to $1,315 per week in Willow Springs, ILWillow Springs, IL$1,091–$1,315Summary: The Physical Therapy Assistant (PTA) works under the supervision of a Physical Therapist to help implement treatment plans that improve patients' mobility, reduce pain, and enhance functional independence. They document patient progress, educate patients on home exercise programs, and collaborate with the healthcare team to support optimal recovery and overall quality of life.
// Hybrid // Japanese / English Administrative Assistant (34123) Activ8// Hybrid // Japanese / English Administrative Assistant (34123)Schaumburg, IL$45,000–$60,000 / yearFull timeAn International manufacturer is currently seeking a motivated //Hybrid// Japanese/English Bilingual Administrative Assistant to support their office in the Schaumburg, IL area.
Executive Assistant D.R. Horton IncExecutive AssistantSchaumburg, IL$60,000–$90,000 / yearAdministrative'',''Administrative'',''Illinois-Schaumburg'',''Illinois-Schaumburg'','''','''',''Home Builder'',''Home Builder'',''Full-time'',''Full-time'',''Jul 6, 2026, 5:00:00 AM'',''Jul 6, 2026, 5:00:00 AM'','''','''',''false'',''false'',''265605'',''265605'',''true'',''265605'',''false'',''Submission for the position: Executive Assistant - (Job Number: 2603226)'',''false'',''265605'',''false'',''true''. Oversee building maintenance including scheduling/contracting pest control, scheduling the annual fire safety inspection of fire extinguishers/signs, acting as a liaison to property management, etc.
Executive Assistant to the COO & VP, Global Projects Prime Executive OfficeExecutive Assistant to the COO & VP, Global ProjectsRosemont, CaliforniaMartin Brower is seeking an experienced Executive Assistant to support Chief Operating Officer Yves-Marie and provide additional support to the Vice President, Global Projects, while partnering closely with other executive leaders as needed. The successful candidate will serve as a trusted partner who helps ensure executives remain focused on the organization's highest priorities while coordinating the many moving pieces that support a global leadership team.
Executive Administrative Assistant Viper Staffing ServicesExecutive Administrative AssistantGeneva, IllinoisPrevious experience as an executive secretary, administrative assistant, or in other related fields. You will provide high-level administrative support for an Executive at our company.
NewExecutive Assistant Howden Group Holdings LtdExecutive AssistantIL$90,000–$110,000 / yearWe are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.
Executive Assistant to the Vice President for Business and Finance Elmhurst UniversityExecutive Assistant to the Vice President for Business and FinanceElmhurst, ILRequired abilities include speaking and hearing for in-person and virtual communication, using close and distance vision when reading documents or viewing screens, and performing tasks with repetitive fine motor skills. Working across a broad portfolio of functions, the position coordinates activities, tracks key initiatives, and facilitates collaboration among senior university leaders, faculty, staff, trustees, vendors, and external partners.
NewExecutive Assistant Batavia Park DistrictExecutive AssistantBatavia, IllinoisSince its establishment, the Park District maintains and operates approximately 400 acres, comprised of 40 sites, skate park with pump track, a unique aquatic facility, a museum and a multitude of baseball and soccer fields and tennis and basketball courts. Job Summary As the key leadership team coordinator for the Executive Director and Park Board of Commissioners, the Executive Assistant maintains confidentiality and professionalism representing the voice of the Executive Director to employees and supervisors alike.
Executive Personal Assistant MAHLER PRIVATE STAFFINGExecutive Personal AssistantWestern Springs, Illinois$125,000–$150,000 / yearYou may have experience working at a top law or accounting firm or as an Executive Assistant supporting C-Suite executive(s), with responsibilities including paying bills, file management, liaising with advisors, summarizing documents, and drafting thoughtful personal and charitable correspondence, including beautifully written letters and acknowledgements. You are a self-starter with strong critical thinking skills, can create systems, have experience paying bills (QuickBooks Pro), and exercise exceptional judgment while maintaining absolute confidentiality.
Office Assistant Argonne National LaboratoryOffice AssistantLemont, IL$20.78–$32.41 / hourThis Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET) Directorate office reporting to the AET Directorate Executive Assistant. Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A.
Executive Administrative Assistant/Office Manager Mauser AGExecutive Administrative Assistant/Office ManagerOak Brook, IL$90,000–$120,000 / yearSummary: The Executive Administrative Assistant & Office Manager provides high-level administrative support to Mauser's President/Chief Executive Officer while overseeing daily office operations. This dual-role position ensures efficient executive support, seamless office management, and effective coordination across teams.
Executive Administrative Assistant Illinois Association of School AdministratorsExecutive Administrative AssistantDes Plaines, IL$45,000–$60,000 / yearDes Plaines, IL 60018 Phone (847) 803-5603 Fax (847)824-1033 IASA Region Cook North County Cook (North) County Employment Type Full-time permanent Job Category Clerical Grade Level Other. Oversee compliance and documentation for all professional learning activities (on-site, off-site, and virtual), including Professional Development Hours (PDHs), Administrator Academies (AAs), and Continuing Education Units (CEUs).
Healthcare Executive Assistant DuPage OphthalmologyHealthcare Executive AssistantLombard, IL$68,000–$75,000 / yearThe Executive Assistant serves as a key liaison between executives, clinical teams, staff, and external partners, ensuring efficient day-to-day operations and effective communication. The Healthcare Executive Assistant provides high-level administrative, operational, and strategic support to senior healthcare leadership.
Executive Assistant DeKalb County, IllinoisExecutive AssistantSycamore, IL$21–$27 / hourFull timeConfidential employee" means an employee who, in the regular course of his or her duties, assists and acts in a confidential capacity to persons who formulate, determine, and effectuate management policies with regard to labor relations or who, in the regular course of his or her duties, has authorized access to information relating to the effectuation or review of the employer's collective bargaining policies. The Executive Assistant provides high-level administrative and operational support to the County Administrator's Office, serving as a central point of coordination for board and commission activities, public meeting processes, and executive team functions.
Research Assistant Level 2 StratAcuity Staffing Partners IncResearch Assistant Level 2Lemont, IL$20–$21 / hourIn terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
Executive Assistant, Officers Encore Group (USA) LLCExecutive Assistant, OfficersSchiller Park, ILMakes timely arrangements for department meetings, video and conference calls to include booking rooms, arranging for meals, assuring AV and meeting supply needs are met, taking meeting minutes, and coordinating all meeting planning with appropriate internal and external parties. Ensures operation of equipment in meeting rooms by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Senior Executive Assistant Citigroup IncSenior Executive AssistantSchaumburg, IL$81,010–$105,690 / yearAppropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. Qualifications: Previous office administration experience preferably within a large and complex financial services or similar organization.
Purchasing Coordinator/Executive Assistant PROVIDENCE REAL ESTATE DEVELOPMENTPurchasing Coordinator/Executive AssistantLombard, ILPO Management: Manage the PO lifecycle, including generation, Variance Purchase Orders (VPOs), and the coordination of Schedules of Values (SOV) and subcontractor pricing. In this role, you will support our Senior Leadership team, maintain essential data systems, and take ownership of the full lifecycle of contracts and closing documents.
Administrative Assistant SURESTAFFAdministrative AssistantElgin, ILCollaborate with cross-functional teams, including quality assurance, regulatory affairs, production, and research and development, to ensure alignment and consistency in food-related compliance and document management practices. As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast.
Executive Assistant Wintrust Financial CorpExecutive AssistantRosemont, IL$28.37–$40.87 / hourWe serve clients in all 50 states with more than 200 branch banking locations in Illinois, southwestern Florida, northwestern Indiana, west Michigan and southern Wisconsin and commercial banking offices in Chicago, Denver, Milwaukee, Grand Rapids, Mich., and in key branch banking locations throughout Illinois. This position requires robust administrative competencies, proficiency in Microsoft Office suite applications such as Excel, Outlook, and PowerPoint, as well as the capability to organize and coordinate multiple responsibilities, prioritize daily tasks, and uphold a courteous and respectful demeanor.
Administrative Assistant, NSF ChemMatCARS University of ChicagoAdministrative Assistant, NSF ChemMatCARSLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
NewExecutive Assistant Strategic Project Manager AdventHealthExecutive Assistant Strategic Project ManagerBolingbrook, IL$90,552.85–$168,441.86 / yearArticulate communicator with effective interviewing and facilitation skills necessary to diplomatically guide multiple parties toward mutual strategic goals [Required]. Serves as a resource to the multi-disciplinary team, answering questions and clarifying guidelines; conducts routine section meetings and educational sessions.
Senior Administrative Assistant, School of Health Sciences Elmhurst UniversitySenior Administrative Assistant, School of Health SciencesElmhurst, ILThe Senior Administrative Assistant provides comprehensive administrative and operational support to the Dean, faculty, students, and academic programs within the School of Health Sciences, with primary support for Nursing and Public Health and additional support for Communication Sciences and Disorders, Kinesiology, and the Master of Occupational Therapy program. Serving as a primary point of contact and performing many responsibilities independently, this role is pivotal to the smooth execution of academic and program functions through communication, records management, scheduling, event coordination, and administrative processes, including adjunct faculty contracts and payments.
Administrative Assistant - Joliet Pilsen Wellness CenterAdministrative Assistant - JolietJoliet, IllinoisThe administrative assistant manages appointments, provides caller support, and handles routine clerical and administrative tasks to support client wellness. Pilsen Wellness Center is seeking a dedicated administrative professional to provide high-quality administrative support to staff and families.
Womens Volleyball Graduate Assistant North Central CollegeWomens Volleyball Graduate AssistantNaperville, ILPosition Information Posting Number: GA000127 Position Title: Womens Volleyball Graduate Assistant Position ID: GA-ATHL-VOLW-I Department: Athletic Training Division: Athletics Supervisor: Ray Gooden Supervisor Title: Head Womens Volleyball Coach. Student-athlete recruitment including visit day representation, on-campus visit planning, off-campus recruitment, correspondence with recruits and families, and updating of the recruit database.
Administrative Assistant Cera Construction IncAdministrative AssistantSchaumburg, ILThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
NewAssistant Registrar/ Administrative Assistant Hinsdale Town High School District #86Assistant Registrar/ Administrative AssistantHinsdale, ILAdditionally, this position will support the Director of Student Services with functions related to Section 504 Plans including but not limited the scheduling of meetings and processing documents/record management for Section 504 plans. The Assistant Registrar will support our School Registrar and work with confidential information regarding residency and registration, evaluating transcripts, grades, eligibility, graduation requirements, insurance verification, work permits, enrollment drops, and required state data.
Administrative Assistant 4 Northrop Grumman CorpAdministrative Assistant 4Rolling Meadows, IL$63,500–$105,900 / yearMastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time. The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate''s experience, education, skills and current market conditions.
Executive Assistant in Downers Grove, IL Molina Healthcare IncExecutive Assistant in Downers Grove, ILDowners Grove, ILPrepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive's review and distribution. Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.
Education Department Administrative Assistant North Central CollegeEducation Department Administrative AssistantNaperville, ILYes Posting Number ST001071 Position Title Education Department Administrative Assistant Department Education Division Academic Affairs Supervisor Sarah Swanson Supervisor Title Career Placement Specialist Description of Job Duties. Assist Education faculty and staff with projects utilizing Microsoft Office including mail merges, brochures, name tags, Excel, etc.
Administrative Assistant PremiStarAdministrative AssistantILAct as project manager for special projects, which may include coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Located at our Itasca, IL facility and reporting to the Office Manager, the Administrative Assistant will perform various office duties which require knowledge of office systems and procedures, including supporting billing functions.
Grade Level II: Administrative Assistant II Proviso Township High Schools District 209Grade Level II: Administrative Assistant IIILMaintain budget and purchase supplies for the Special Education Office; track inventory of Special Education Office supplies. Maintain updated contact information for company students, parents, suppliers, as related to the function of the Special Education Office; keep such information confidential.
Community Relations Administrative Assistant Community Consolidated School District 62Community Relations Administrative AssistantDes Plaines, ILDistrict Information: District 62 has approximately 4,800 students in grades preK-8 in 8 elementary schools, 2 middle schools, 1 early learning center, and 1 year-round, K-8 school. The mission of District 62 is to cultivate an inclusive, innovative learning environment that inspires students to explore robust academics, advance their potential and to be compassionate lifelong learners.
Administrative Assistant: Teaching/Learning and State Reporting School District 145Administrative Assistant: Teaching/Learning and State ReportingIL$19.68–$23.98 / hourid='p1719_'>Administrative Assistant: Teaching/Learning and State Reporting JobID: 1719. Position Type: Administrative Assistant Positions/12 Month Administrative Assistants.
Administrative Assistant II First Tek, Inc.Administrative Assistant IIChannahon, ILExcellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
Agent's Executive Assistant - State Farm Agent Team Member Saul LopezAgent's Executive Assistant - State Farm Agent Team MemberWest Chicago, IllinoisEnthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.
NewWarehouse Administrative Assistant - GRAINCO FS - Ottawa, IL Growmark IncWarehouse Administrative Assistant - GRAINCO FS - Ottawa, ILOttawa, IL$16–$19 / hourNormally requires a High School diploma, or the equivalent thereof, and 2 - 3 years or more of office related work experience to demonstrate advanced knowledge of professional communication skills, typing proficiency and Microsoft Office programs. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection.
Administrative Assistant- IL- Admissions Midwestern UniversityAdministrative Assistant- IL- AdmissionsDowners Grove, ILMore than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Communication: Demonstrates clear, professional written and verbal communication with applicants, faculty, staff, and campus partners DEI & Accessibility: Supports an inclusive and welcoming environment through equitable, responsive, and respectful interactions.
Adult Education Administrative Assistant Asst Provost Workforce DevelopmentAdult Education Administrative AssistantAurora, IllinoisThe Adult Education Data and Compliance Manager delegates authority to the Adult Education Administrative Assistant to carry out the following responsibilities: Answer phone, email, virtual chat, and in-person inquiries to provide general information to students, staff, faculty, and the general public. Coordinate the scheduling of departmental computer labs and Chromebook carts, ensuring Chromebook carts are fully charged and moved to the appropriate classrooms for in-class use.
Grade Level II: Assistant to the Band Director Proviso Township High Schools District 209Grade Level II: Assistant to the Band DirectorILAttend all band performances including varsity home football/basketball games, band concerts, weekend & holiday parades and band parent meetings, etc. Salary: Per Support Staff CBA https://www.pths209.org/fs/resource-manager/view/b6f925f5-942e-4284-9c91-4cf47c3060f2 .
Executive Assistant Nenni and AssociatesExecutive AssistantHoffman Estates, IllinoisThis is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency. We are seeking a highly organized, professional, and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer.
Tax Administrative Assistant TreeHouse Foods IncTax Administrative AssistantOak Brook, IL$16.35–$30.29 / hourComprehensive paid time off opportunities, including immediate access to two weeks of vacation (increasing to three weeks after just three years of service), five sick days, two emergency days, parental leave and 11 company holidays (including two floating holidays). An employee's position within the pay range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, and business or organizational needs.
NewAdministrative Assistant The Inland Real Estate Group of Companies IncAdministrative AssistantOak Brook, IL$30–$35 / hourThis role is essential to ensuring the smooth operation of our commercial real estate portfolio by providing administrative, operational, and customer service support to Property Managers and Regional Property Managers. We offer an opportunity to be part of a collaborative and professional property management team where your organizational talents and administrative expertise will directly contribute to the success of our commercial real estate operations.