Construction Administrative Assistants -3 OPENINGS Ultimate Staffing ServicesConstruction Administrative Assistants -3 OPENINGSCosta Mesa, California$25–$28 / hourOur clients, located in Newport Beach, Costa Mesa, and Fountain Valley, are looking for candidates with a background in construction administration to join their teams. Ultimate Staffing is actively seeking talented Construction Administrative Assistants for three exciting opportunities in California.
NewAdministrative & Sales Assistant Talent OneAdministrative & Sales AssistantLos Angeles, CA$18–$20 / hourIn this role, you will play a key part in supporting our sales operations and keeping our office administration running smoothly. Job Description We are seeking a reliable, organized, and proactive Administrative & Sales Assistant to join our team in Vernon, CA.
Experienced Administrative Professional (Newport Beach, CA) PIMCOExperienced Administrative Professional (Newport Beach, CA)Newport Beach, CA$48.07–$52.88 / hourThis includes thoughtfully preparing executives for meetings and interactions, ensuring they have the right information at the right time, reducing friction across their day, and continuously improving workflows to increase efficiency and effectiveness. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Administrative Assistant East West BankAdministrative AssistantPasadena, California$20–$35 / hourFull timeOur teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create new opportunities, and our sustained growth and expertise in industries like real estate, entertainment and media, private equity and venture capital, and high-tech help build sustainable businesses and expand our associates’ potential for career advancement. Serves as first line of communication between clients and bank while delivering excellent customer service and demonstrate a high degree of professionalism.
Legal Administrative Assistant TandymLegal Administrative AssistantLos Angeles, California$28–$30 / hourCoordinate new matter openings and closings, including conflict checks, engagement letters, and file management. File documents in state, federal, and appellate courts using electronic filing systems.
Bilingual Administrative Assistant Lara Insurance AgencyBilingual Administrative AssistantTorrance, CA$40,000–$60,000 / yearYou will play a crucial role in supporting our commercial insurance team, ensuring smooth operations, and delivering exceptional customer service. Client Interaction: Engage with clients over phone and email, providing assistance and directing inquiries to the appropriate team members.
NewAdministrative Assistant II Leadstack IncAdministrative Assistant IILos Angeles, CAThe successful candidate will support IAS staff in executing and streamlining daily operational tasks including booking travel, planning events, ordering supplies, processing invoices & reimbursements, submitting scientific manuscripts, copyediting, maintaining a social media and online presence, and fielding phone calls & email correspondence. The position will work closely with the CPCO to build and maintain an activity catalog on program-related IAS member activities such as publications, grant applications/awards, research projects, high-impact projects/programs, community outreach activities, and clinical services.
NewAdministrative Project Specialist inSync StaffingAdministrative Project SpecialistLos Angeles, CAThis position works closely with leadership and staff to coordinate projects, maintain administrative processes, track program activities, and support communications, events, research initiatives, and daily operations. Experience supporting research activities, grant materials, scientific documents, presentations, figures, tables, CVs, or biosketches is preferred.
Senior Administrative Coordinator, Faculty Services Loyola Marymount UniversitySenior Administrative Coordinator, Faculty ServicesWestchester, CA$25.87–$32.31 / hourLoyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
Administrative Assistant CCS Facility ServicesAdministrative AssistantEl Segundo, CaliforniaUnified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience. Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
Administrative Coordinator BeahiredAdministrative CoordinatorOrange, CaliforniaThis position requires the ability to work overtime as needed and offers the opportunity to play a key role in the smooth operation of the firms regional and firmwide functions. Proficiencies: Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools.
Administrative Assistant II #12-27 Newport Mesa Unified School DistrictAdministrative Assistant II #12-27Costa Mesa, CABASIC FUNCTION: Under the direction of an assigned Director, perform a variety of primary secretarial support functions of a difficult and complex nature in a department of a large District-wide function; train and provide work direction and guidance to other clerical staff. THE VACANCY: This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.
Administrative Assistant (Long Beach, CA) Planate Management Group, LLCAdministrative Assistant (Long Beach, CA)Anaheim, CAYou will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section or Planning and Program Management Major Projects and Activations. Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide.
Construction Administrative Coordinator Alicia CoronaConstruction Administrative CoordinatorPasadena, California$25 / hourResponsibilities include the onboarding and offboarding functions of signatory personnel, requesting labor, supporting employees through the new hire process, tracking various departmental staff information, and coordinating training and software-hardware needs for the Regional Construction Group. Ultimate Staffing Services is seeking a diligent and organized Construction Administrative Coordinator for a prominent construction company in California.
NewAdministrative Assistant and Bookkeeper PMI Management LLCAdministrative Assistant and BookkeeperBeverly Hills, CAThis role offers the opportunity to work directly with executive leadership, participate in strategic financial decision-making, and make a meaningful impact across accounting, operations, and asset management. Skill sets – Well rounded accounting experience, excel, knowledge of Yardi or other property management software that will facilitate their rapid adoption of using Yardi, capable of multitasking and ad hoc problem-solving.
Contract Legal Administrative Assistant Naviga Recruiting & Executive SearchContract Legal Administrative AssistantLos Angeles, CA$37.50–$48.75 / hourNaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges.
Project Administrative Assistant Project PartnersProject Administrative AssistantChino, CAThe Project Administrative Assistant selected for this opportunity will gain key public sector experience that can effectively position you to pursue and obtain key, sought-after public sector jobs. Utilize project documentation systems (e.g., Procore, e-Builder, or similar) to upload, track, and manage drawings, RFIs, submittals, change orders, and other construction records.
NewHouse Supervisor (Administrative) - Full Time, Nights (Norwalk) Los Angeles Community HospitalsHouse Supervisor (Administrative) - Full Time, Nights (Norwalk)Norwalk, CAFull timeStanding - Constantly Walking - Constantly Sitting - Frequently Reaching with Hands and Arms - Frequently Climb or Balance - Occasionally Stooping, Kneeling, Crouching, or Crawling - Occasionally Talking - Constantly Hearing - Constantly Seeing - Constantly Performing repetitive motions with arms or hands - Frequently Lifting, carrying, pushing or pulling up to 10 lbs - Constantly Lifting, carrying, pushing or pulling up to 25 lbs - Occasionally Lifting, carrying, pushing or pulling up to 50 lbs - Occasionally Lifting, carrying, pushing, or pulling greater than 50 lbs - Occasionally Driving - None Essential Job Functions / Major Areas of ResponsibilityThe essential functions below are not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position. Required QualificationsThree (3) years of nursing experience with a minimum of 1 year in a leadership role in a hospital environmentActive, current, and unencumbered Licensure as a Registered Nurse in the State of CaliforniaAHA Basic Life SupportAHA Advanced Cardiac Life SupportStrong time management skills and ability to effectively prioritize tasksUnderstanding of patient classification and staffing requirements for the patient populationAHA Pediatric Advanced Life Support (except Hollywood)Hospital Fire and Life Safety Card (Hollywood Only)Preferred QualificationsBachelor of Science in NursingFive (5) years of progressive management experience in a hospital environmentPhysical RequirementsThese are requirements normally expected to perform regular job duties.
Administrative Assistant SGA Inc.Administrative AssistantLos Angeles, CA$22–$30 / hourResponsibilities : In this role, you will work independently and facilitate access to care for patients who seek telehealth appointments at firm Health by processing inquiries and converting them to patients for firm Health. This role will collaborate with other members of Patient Navigation and Business Services as well as members within firm Health, and partner with local clinical and operational leaders and international partners.
NewAdministrative Assistant Empire Workforce SolutionsAdministrative AssistantCompton, CACandidates with experience as an Administrative Assistant, Administrative Clerk, Office Clerk, Data Entry Clerk, Warehouse Clerk, Shipping Clerk, Receiving Clerk, Inventory Clerk, Logistics Clerk, or Office Assistant are encouraged to apply. While our reach is nationwide, our recruiters have intimate knowledge of local markets, which allows us to find the ideal pairing of employer and employee.\r\n\r\nAs a visionary workforce solutions company, Empire understands the critical role work plays in life.