Project Assistant Charities HousingProject AssistantSan Jose, CAFull timeDESCRIPTION OF POSITION: Under general supervision, the Project Assistant performs a variety of technical and administrative support tasks for the Development Department; types and composes correspondence, reports, contracts, agreements, specialized forms, technical and statistical material and other documents from drafts; performs related work as required. Excellent analytical, verbal and written communication skillsComfortable completing multiple tasks under fixed time constraints and deadlines Ability to self-motivate and work with minimal direction to complete complex tasks.
Customer Experience Manager LumenisCustomer Experience ManagerSan Jose, CA$3–$7 / hourFull timeThe CXM combines and expands upon traditional Sales Support and Installation/Training functions into a single, customer-facing role focused on strengthening relationships, driving customer success, and contributing directly to business growth. As we shift from a transactional support model to a more proactive, relationship-driven, and revenue-generating approach, this role is designed to provide true ownership of the customer lifecycle post-sale.
Preschool Administrator and Enrollment Specialist Action Day SchoolsPreschool Administrator and Enrollment SpecialistSan Jose, CA$52,000–$62,400Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment and school tours, overseeing school operations, leading the administrative team, and handling various administrative tasks. Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program.
Vehicle Inspection & Shop Support Specialist Fremont Auto CenterVehicle Inspection & Shop Support SpecialistFremont, California$20–$28This role helps technicians stay productive, keeps parts and supplies organized, supports accurate inspections, and helps the entire shop operate better. Your main role will be performing inspections, but when inspections are not needed, you’ll help keep the shop running smoothly.
Sr. Executive Assistant AdobeSr. Executive AssistantSan Jose, California$135,500–$196,250 / yearAdobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity. In California, the pay range for this position is $135,500 - $196,250 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.
Merchant Support Specialist PolarMerchant Support SpecialistSan Francisco, CaliforniaYou're comfortable working across multiple tools, can explain complex topics clearly, and care about delivering an excellent customer experience while balancing efficiency with attention to detail. Offering built-in pricing and cost insights, simulations and optimizations while simultaneously handling international compliance, tax management, fraud prevention and more.
Administrative Specialist, Dean of Students San José State UniversityAdministrative Specialist, Dean of StudentsSan José, CaliforniaReporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds). Provide administrator level support for the student conduct database to update users, granting/restricting access levels, create and manage groups, charges, sanctions, tasks, incident reports, layouts, forms, letters, campus locations, and analytics.
Preqin Client Experience, Associate BlackRockPreqin Client Experience, AssociateSan Francisco, CaliforniaBuild deep, consultative partnerships with client subject matter experts, super‑users, and key stakeholders—serving as a private‑markets data expert who shapes workflows, drives best‑practice adoption, and elevates Preqin’s strategic value across their organization. To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Family Law Intake Specialist (Remote, Must reside in CA) Adams & Martin GroupFamily Law Intake Specialist (Remote, Must reside in CA)Cupertino, CaliforniaRemote$22–$37 / hourThis direct hire opportunity offers a fully remote schedule and is ideal for a legal professional with intake experience who is highly organized, personable, and confident managing sensitive conversations with prospective clients. The ideal candidate will be comfortable assessing potential matters, handling high-volume communications, and providing an exceptional client experience while working with family law and employment law matters.
Client Care Manager TheKey LLCClient Care ManagerPalo Alto, CA$65,000–$101,000 / yearThis includes guidance from our Scientific Advisory Board, made up of nine experts in brain health, aging, and geriatrics, alongside the day-to-day expertise of our clinical and care teams who bring this work to life in the home. TheKey is led by a team that reflects a wide range of industry experience in home care, senior care, and healthcare, along with deep expertise in technology, operations, transformation, and customer experience.
Client Operations Lead Barry'sClient Operations LeadSan Francisco, CaliforniaSupport in regular deep cleaning, organization, and service of common areas, including the lobby space, FuelBar, Red Room/Lift/Ride spaces, retail shelves, locker rooms, hallways, and storage areas. Communicating with studio leadership, peers: the candidate must provide information to supervisors and co-workers, by telephone, in written form, e-mail, text, or in person in a timely and efficient manner.
Travel Customer Representative Penny's AdventuresTravel Customer RepresentativeSan Jose, CaliforniaStay up-to-date with industry trends and new travel destinations to continuously improve our offerings and provide the best possible experience for our clients. You will work closely with our sales and marketing teams to ensure that our clients receive the best possible experience from start to finish.
Executive Assistant/Office Manager at Early-stage Venture Firm Bloom TalentExecutive Assistant/Office Manager at Early-stage Venture FirmPalo Alto, CaliforniaEarly-stage venture firm investing in deep tech, health tech, and software is looking for an Executive Assistant/Office Manager to join their team. Perform other duties as assigned to support the business functions of the Firm, including additional responsibilities such as event planning, basic accounting, and other administrative tasks as needed.
Administrative Assistant 5 Star RecruitmentAdministrative AssistantSan Jose, CaliforniaIdentify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry: Enter and update case information in our litigation management system. Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week).
Front Desk Representative - San Mateo Crunch Fitness CorporateFront Desk Representative - San MateoSan Mateo, CAPart timeGreat facilities with functional training areas, premier strength equipment, top-of-the-line cardio equipment and more. Our ‘No Judgments’ philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for.
Legal Assistant / Paralegal Keysight Technologies, Inc.Legal Assistant / ParalegalSan Francisco, CaliforniaManage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, and processing expense reports. Assist with IRS, or foreign government, communications and filings including filing tax forms, transcript requests, power of attorney documents, and other relevant communications, as needed.
Customer Success Operations Engineer SambaNova Systems, Inc.Customer Success Operations EngineerSan Jose, CA$128,000–$134,000 / yearWe're looking for a Customer Success Operations Specialist to build and run the operating engine behind our Customer Success organization - and to make AI tools and AI-driven workflows the core building block of how that engine works, not an add-on to it. Genuine hands-on experience using AI tools in a work context - e.g., building workflows with LLM-based assistants, using AI features inside a CRM/CS platform, or automating tasks with AI-enabled platforms (Zapier, Workato, Make, etc.).
Service Advisor, Millbrae Lucid MotorsService Advisor, MillbraeMillbrae, CA$30–$41 / hourCompensation Range : The compensation range for this position is specific to the locations listed below and is the range Lucid reasonably and in good faith expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-related knowledge; skillset; experience, education and training; certifications; and other relevant business and organizational factors. You will greet clients promptly, consult with technicians, accurately document client concerns for diagnosis and repair, and explain all service options to clients, including time and cost estimates.
Legal Receptionist (Remote, Must reside in CA) Adams & Martin GroupLegal Receptionist (Remote, Must reside in CA)Cupertino, CaliforniaRemote$24–$40 / hourThis fully remote direct hire opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment, enjoys client interaction, and can effectively manage high call volume while supporting attorneys and legal staff. * Enter and track important court dates, deadlines, appointments, and client communications.
Executive Assistant/Personal Assistant to Office of the CEO at Series C Internet Infrastructure Startup Bloom TalentExecutive Assistant/Personal Assistant to Office of the CEO at Series C Internet Infrastructure StartupSan Francisco, CaliforniaManage both work and personal inboxes, including triaging and flagging priority messages, cleaning junk, ghostwriting email drafts, coordinating responses on behalf of the CEO, and maintaining consistent progress toward inbox zero. Prepare a daily briefing snapshot each evening with meeting context, attendee background, relevant documents, and LinkedIn profiles to ensure the CEO starts every day fully prepared.