Legal Administrative Assistant (Corporate) Page GroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
Legal Administrative Assistant Page GroupLegal Administrative AssistantRedwood City, CA$85,000–$135,000 / yearFull timeThey focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees. We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.
Docketing Clerk Alston & Bird LLPDocketing ClerkCA$65,000–$85,000 / yearPartner with litigation teams ahead of filings, confirming cite-checks, reviewing documents for rule compliance, and handling filing and service logistics. • Review and process incoming litigation documents via electronic delivery, overnight courier, or hand delivery, calculating deadlines and updating the docketing database accurately.
eFiling Clerk DLA Piper LLP (US)eFiling ClerkPalo Alto, CA$30.99–$48.35 / hourThe eFiling Clerk, working in collaboration with and in support of the firm's strategic initiatives, ensures that all documents are accurately filed in a timely manner, maintains organized records, and assists attorneys and paralegals with filing-related inquiries, which include the upkeep of e-filing registrations, admission renewals and maintaining list of current login IDs and Passwords, which includes assisting the Sr. While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
USAREC MEPS Recruiting General Clerk III Summit Technologies, Inc.USAREC MEPS Recruiting General Clerk IIIMountain View, CAThe position prepares and tracks enlistment and medical-processing records, performs document quality control, maintains applicant files and suspense actions, and coordinates with military, civilian, recruiting, and medical personnel. Communicate daily with Guidance Counselors, recruiters, medical personnel, Government staff, schools, courts, record repositories, and other organizations, and keep the Senior Guidance Counselor informed of applicant status.
Courtroom Clerk I/II (Open and Promotional) County of San MateoCourtroom Clerk I/II (Open and Promotional)San Mateo, CA$39.06–$48.64 / hourCourtroom Clerks provide direct administrative assistance to their supervisors, the Judges, and Commissioners; interact with attorneys, the public, and other County agencies; process a variety of legal documents, provide data entry support, maintain accurate and timely records of court proceedings, and provide support services to the Clerk's Office. This classification is flexibly staffed with Courtroom Clerk II, and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level classification.
Part-Time Patent Docket Clerk SourcePro SearchPart-Time Patent Docket ClerkPalo Alto, CaliforniaPerform global docket reviews, provide reminders of statutory deadlines, distribute docket/client portfolio reports, and manage annuity provider data. Review and process official communications from the USPTO and foreign agents, updating prosecution records and notifying responsible staff.
Docket Clerk Covington & Burling LLPDocket ClerkCAFor description, please visit this PDF: https://www.cov.com/-/media/files/corporate/careers/docket-clerk-ca-boston-dc.pdf .
Administrative Assistant Ursus, Inc.Administrative AssistantSan Jose, CA$85,000–$100,000 / yearSupports the Corporate officer team with administrative responsibilities that requires excellent attention to detail, such as travel documentation, expense reports, and board materials. The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.
Executive Administrative Assistant III The Fountain Group LLCExecutive Administrative Assistant IIIMountain View, CACoordinate meetings, workshops, and executive events, including scheduling and preparation of meeting materials, welcome packets, signage, badges, and documentation. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners.
Administrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
Property Administrative Assistant #128 Cal-Am Properties IncProperty Administrative Assistant #128Fremont, CA$23–$25 / hourDuties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INCAdministrative Assistant Los GatosLos Gatos, CA$22–$23 / hourWe are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
NewSr. Administrative Assistant Saicon Consultants IncSr. Administrative AssistantSan Jose, CAProvide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions. May perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
Administrative Assistant Fiserv IncAdministrative AssistantSunnyvale, CA$74,800–$101,200 / yearThe Administrative Assistant will serve as a trusted partner to our Head of Clover Product, Head of FinVAS and other senior leaders, providing proactive, high-impact administrative and operational support in a fast-paced, dynamic environment. Acting as a central point of coordination, the Administrative Assistant anticipates needs, removes obstacles, manages competing priorities, and fosters seamless communication across internal and external stakeholders.
Legal Administrative Assistant I/II (Legal Secretary) San Jose City CouncilLegal Administrative Assistant I/II (Legal Secretary)San Jose, CA$74,256–$102,779.04 / yearCompletion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND three (3) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents. Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate) AND two (2) years of experience in legal administrative assistant work preparing and formatting legal documents such as pleadings, briefs, contracts, ordinances, resolutions or other transactional documents.
Administrative Assistant Veracity Software IncAdministrative AssistantSan Jose, CAThe Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Administrative Assistant/Scheduler - Home Health Intouch Home Care IncAdministrative Assistant/Scheduler - Home HealthSanta Clara, CA$18.50–$30 / hourAdministrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.
Supervisor, Administrative Assistant - Apple Services Engineering Apple IncSupervisor, Administrative Assistant - Apple Services EngineeringCupertino, CAThis is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apples most dynamic and globally impactful organizations. As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts.
Administrative Assistant Northrop Grumman CorpAdministrative AssistantSunnyvale, CA$66,600–$110,000 / yearBasic Qualifications for Administrative Assistant 4: Minimum 6 years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.
Contract to Perm Legal Administrative Assistant (Hybrid) Naviga Recruiting & Executive SearchContract to Perm Legal Administrative Assistant (Hybrid)Palo Alto, CA$40.91–$53.18 / hourNaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.
NewLegal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private LimitedLegal Administrative Assistant (Part-Time 10 Hours/Week)San Jose, CA$50–$53 / hourIdentify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.
Administrative Assistant 3 Varite, IncAdministrative Assistant 3San Jose, CA$32–$36.61 / hourWith 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software.
NewLegal Administrative Assistant GreenbrierLegal Administrative AssistantRedwood City, CA$70,000–$80,000 / yearThe Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office. Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
NewAdministrative Assistant - Legal and Compliance KLM CareersAdministrative Assistant - Legal and ComplianceSan Jose, CAKey Focus Areas: Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week). Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool.
Administrative Assistant eTeam Inc.Administrative AssistantMountain View, CA$25.92 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Legal Administrative Assistant DLA Piper LLP (US)Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Administrative Assistant - HR & Office Support PEAK Technical StaffingAdministrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Administrative Assistant Connexion Systems + EngineeringAdministrative AssistantSunnyvale, CA$30–$35 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether youre coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Assistant I Professional Placement ServicesAdministrative Assistant IFremont, CAMaintains general office systems and functions including ordering office supplies, sorting and distributing incoming and outgoing mail, updating postage machine, break room supply order management, ordering and coordinating catering deliveries. Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, PowerPoint presentations, scheduling appointments, filing and other tasks as requested.
Administrative Assistant II eTeam Inc.Administrative Assistant IISunnyvale, CA$25.46–$27.23 / hourOrder new hire nameplates and refresh new hire desk areas. Equipment orders through Work store internal equipment ordering.
Administrative Assistant|1021 LancesoftAdministrative Assistant|1021Santa Clara, CA$26.85Shift: ['Clerical support;processing shipping and receiving packages, processing expense reports, and travel requests.', 'Communication Skills (clear, professional communication with team members within the main team and cross-functional teams).', 'Managing Pcard expenses, and filing expense reports.', G., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
Administrative Assistant I PPS-HPSAdministrative Assistant IFremont, CAMaintains general office systems and functions including ordering office supplies, sorting and distributing incoming and outgoing mail, updating postage machine, break room supply order management, ordering and coordinating catering deliveries. Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, PowerPoint presentations, scheduling appointments, filing and other tasks as requested.
Senior Administrative Assistant Varite, IncSenior Administrative AssistantSan Jose, CA$80–$88.02 / hourAd-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities. Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
Administrative Assistant - Service Golden State CommunicationsAdministrative Assistant - ServiceSan Jose, CA$22–$28 / hourGolden State Communications, Inc. is a premier Channel Partner for Motorola Solutions and an industry leader in the design and build of Bi-Directional Amplification (BDA) and Distributed Antenna Systems (DAS) for Public Safety. We’re looking for a detail-driven Administrative Assistant to support our Service Department by managing the full repair and RMA workflow for customer and service equipment.
Administrative Assistant, Business Finance & Strategy Netflix IncAdministrative Assistant, Business Finance & StrategyLos Gatos, CA$43.27–$81.73 / hourPartner closely with the organizations HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology.
NewBoard Aide - U - Administrative Assistant County of Santa ClaraBoard Aide - U - Administrative AssistantSan Jose, CA$60,000–$65,000 / yearExhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues professional development opportunities that promote job. Minimum qualifications include any combination of training, education, and experience that provides the knowledge, skills, and abilities to provide administrative support to the Office Supervisor Sylvia Arenas on matters of constituent services.
Administrative Assistant Staffmark Group LlcAdministrative AssistantFremont, CA$21–$23 / hourMaintains general office systems and functions, including ordering office supplies, sorting and distributing incoming and outgoing mail, updating the postage machine, break room supply order management, and ordering and coordinating catering deliveries. Job Duties include: Provides administrative support with duties that include answering phones, delivering messages, data entry, creating and maintaining logs, creating Excel spreadsheets and charts, creating PowerPoint presentations, scheduling appointments, filing, and other tasks as requested.
Legal Administrative Assistant Gunderson DettmerLegal Administrative AssistantRedwood City, CaliforniaThe Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office. Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
Legal Administrative Assistant Robins KaplanLegal Administrative AssistantRedwood City, CaliforniaPerform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. PHYSICAL DEMANDS : Work is performed in a professional office environment and requires the following during the work day: Individual will interact regularly with others verbally, in-person, and via written communication.
AARS SCC - Administrative Assistant - On-Call HealthRIGHT 360AARS SCC - Administrative Assistant - On-CallSan Jose, CAHealthRIGHT 360 provides an array of medical and behavioral health services to some of the most marginalized populations, ranging from primary care, mental health services, detox, substance use disorder treatment in both residential and outpatient settings, and transitional services for the criminal justice population. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
Administrative Assistant - AARS Adult SUDS HealthRIGHT 360Administrative Assistant - AARS Adult SUDSSan Jose, CAEnsure consistent front desk coverage by practicing staggered meal and rest breaks, and shift changes amongst administrative team Adjust workload as necessary to ensure uninterrupted service delivery, including stepping in to provide support for other programs and counties during their peak demand times or staffing shortages. The Administrative Assistant is responsible for providing clerical, technical, and administrative support to the Administrative Support Manager, Project Manager, the Director of Program Operations, and Santa Clara County staff to ensure program compliance and efficiency.
NewAdministrative Assistant Netflix IncAdministrative AssistantLos Gatos, CA$80,000–$148,500 / yearIf you do your best work when given real ownership and space to make decisions and you're energized by the idea of supporting a team building the future of entertainment, we'd love to hear from you. The team moves fast, operates with high autonomy, and needs an admin who can absorb complexity, exercise judgment, and stay two steps ahead without being asked.
Administrative Assistant 3 Ursus, Inc.Administrative Assistant 3San Jose, CA$30–$36.62 / hourExpert-level Microsoft Teams, including scheduling and managing meetings, collaboration, file sharing, and supporting virtual executive engagements. Advanced proficiency with Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint, with experience supporting senior executives in a fast-paced environment.
NewLegal Administrative Assistant (Corporate) PageGroupLegal Administrative Assistant (Corporate)Redwood City, CA$75,000–$135,000 / yearProfile A successful Legal Administrative Assistant should have: 5+ years of experience in a legal setting, ideally Big Law Strong experience supporting Partners in a Corporate practice area. This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office.
Legal Administrative Assistant Bowman and Brooke, LLPLegal Administrative AssistantSan Jose, CABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. As a Legal Administrative Assistant/Legal Secretary, you will assist attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
Administrative Assistant Replit IncAdministrative AssistantFoster City, CAYou will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.
Administrative Assistant - HR & Office Support PEAK Technical Services Inc.Administrative Assistant - HR & Office SupportSan Jose, CA$22–$24 / hourThis role plays an important part in maintaining a professional work environment, managing smock and locker inventory, coordinating meetings and company events, and providing high-quality administrative support across the organization. General Administration & Office Support Provide administrative support to management, including preparing proposals and presentations, processing data and assisting with travel and expense reimbursements.
Part-Time Administrative Assistant Habitec Architecture And PlanningPart-Time Administrative AssistantSan Jose, CAThis role ensures efficient day-to-day office operations by coordinating communications, managing schedules, maintaining records, supporting projects, and assisting with internal and external events. Habitec Architecture and Interior Design is a top Silicon Valley firm recognized on the Silicon Valley Business Journal Book of Lists, with over 50 years of award-winning project experience.
Litigation Administrative Assistant Wilson Sonsini Goodrich & Rosati, Professional CorporationLitigation Administrative AssistantPalo Alto, CaliforniaThe actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them.