UNKNOWN

FEED

OTHER

The Executive Assistant / Office Manager provides high‑level administrative, operational, and organizational support to executive leadership, field operations, and office functions. This role requires exceptional attention to detail, strong coordination skills, and the ability to manage multiple priorities while serving as a central point of communication across departments.

Employment Type:  Full-TimeFSLA:  Salary/ExemptDivision: Project ManagementDepartment:  Project ManagementReports to:  Regional DirectorSupervisory Duties: NoSalary Range: $75,000 - $95,000The Executive Assistant / Office Manager provides high‑level administrative, operational, and organizational support to executive leadership, field operations, and office functions. This role requires exceptional attention to detail, strong coordination skills, and the ability to manage multiple priorities while serving as a central point of communication across departments.<h3>Responsibilities / Essential Functions</h3><ul><li>Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and follow‑up on action items</li><li>Prepare meeting agendas, take detailed notes, track deliverables, and follow up on executive discussions</li><li>Coordinate internal and external meetings with clients, leadership teams, and partners, including reservations and logistics when required</li><li>Maintain workforce schedules aligned with active project needs; move manpower daily and weekly and update master schedules accordingly</li><li>Review project workforce planning materials and assign resources based on project demands</li><li>Update agendas and content for recurring operations and leadership meetings</li><li>Enter, review, and validate weekly employee time in timekeeping systems, including payroll, PTO, and sick time verification</li><li>Orient new supervisors on time entry processes, policies, and exception handling</li><li>Serve as a point of contact for employee questions, concerns, and operational issues</li><li>Assist with coordinating pickups, deliveries, and movement of materials, equipment, and personnel between yards and project sites</li><li>Document, track, and follow up on workers’ compensation claims and related reporting</li><li>Coordinate onboarding for new hires, including collecting paperwork, explaining expectations, policies, holidays, floating holidays, and screening requirements</li><li>Communicate new hire and termination information to appropriate internal stakeholders and corporate teams</li><li>Maintain and update employee records, including emergency contacts and home addresses</li><li>Track and request floating holidays and assist with workforce planning and scheduling</li><li>Schedule, coordinate, and communicate employee meetings and company‑wide events</li><li>Coordinate employee travel logistics, including hotel accommodations, per diem setup, and rate negotiations</li><li>Register, track, and maintain employee certifications, renewals, and compliance requirements</li><li>Coordinate recurring evaluations and re‑certifications with safety and compliance teams</li><li>Support general supervisors, superintendents, and project teams with scheduling, documentation, and operational needs</li><li>Prepare and present content for recurring leadership huddles and operational meetings</li><li>Order project plans, manage access to project management systems, and maintain employee and subcontractor records</li><li>Create shipping labels and manage logistics for office and field teams</li><li>Coordinate project luncheons, client meals, and on‑site events, including vendor communication and payments</li><li>Maintain labor law posters and ensure annual ordering, completion, and distribution</li><li>Assist with coordinating groundbreakings, ribbon cuttings, volunteer events, and special company functions</li><li>Maintain internal systems by adding and removing employees and projects, updating assignments, promotions, reassignments, and project completions</li><li>Manage fleet assignments, including assigning vehicles, coordinating inspections, repairs, detailing, recalls, and vehicle readiness</li><li>Ensure fleet documentation, fuel cards, insurance cards, and transponders are active and distributed appropriately</li><li>Coordinate fleet safety activities, including random testing and compliance notifications</li><li>Support annual vehicle ordering and coordinate vehicle returns and resale logistics</li><li>Oversee trailer and equipment readiness, including inspections, stocking, and seasonal maintenance</li><li>Coordinate branded apparel and promotional materials for new hires, refreshes, safety programs, projects, and special events</li><li>Support business development initiatives by tracking industry events, sponsorships, and client opportunities</li><li>Coordinate external events and sponsorships, including approvals, invoicing, advertising materials, travel, attendee lists, and follow‑up</li><li>Maintain event records, calendars, documentation, and reporting in CRM and tracking systems</li><li>Assist executives with expense reconciliation, receipt collection, and cost coding</li><li>Plan, coordinate, and communicate employee events, client events, volunteer activities, after‑hours gatherings, and executive retreats</li><li>Serve as the primary point of contact for office operations, vendors, and facilities management</li><li>Order office supplies, pantry items, beverages, and promotional materials</li><li>Coordinate routine and preventative maintenance for office facilities and equipment</li><li>Troubleshoot general office issues, including IT setup in conference rooms and common areas</li><li>Plan, support, and communicate internal office events and visiting client meetings</li></ul> <h3>Key Skills</h3><ul><li>Exceptional organizational and multitasking skills</li><li>Strong written and verbal communication</li><li>High level of discretion and professionalism</li><li>Proactive problem‑solving mindset</li><li>Ability to work cross‑functionally with all levels of an organization</li><li>Proficiency with administrative, scheduling, CRM, timekeeping, and project management systems</li></ul> <h3>Required Experience </h3><ul><li>5+ years of experience in an Executive Assistant, Office Manager, Operations Coordinator, or similar role</li><li>Proven experience supporting senior leadership and complex operations</li><li>Experience with workforce coordination, onboarding, fleet or asset management, and office operations preferred</li></ul>

Consigli Construction

Executive Assistant / Office Manager

Administrative Skills

Advertising

Asset Management

Beverages

Billing

Business Development

Calendar Management

Conference Management

Customer Relationship Management (CRM)

Customer Relationship Management (CRM) Systems

Detail Oriented

Documentation

Error Handling

Event Management

Executive Assistant Skills 

Facilities Management

Facilities and Maintenance

Fleet Management

Identify Issues

Insurance

Kronos Workforce Scheduler

Leadership

Legal

Logistics

Logistics Management

Materials Planning

Multitasking

Negotiation Skills

Office Equipment

Office Management

Onboarding

Operational Support

Operations Management

Order Supplies

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Preventative Maintenance

Problem Solving Skills

Project Planning

Project Schedule

Project/Program Coordination

Project/Program Management

Reconciliation

Record Keeping

Regulatory Compliance

Safety Compliance

Safety/Work Safety

Systems Maintenance

Time Management

Time Management Software

Transponder

Travel Planning

Vehicle Fleets

Workforce Planning

Writing Skills

Workable

This individual is responsible for establishing and nurturing relationships with healthcare professionals (HCP) including physicians, advanced practice providers, and key healthcare decision-makers, across the assigned region. Plan and execute educational in-services and lunch-and-learns with providers and staff to highlight clinical capabilities and patient success stories.

Overview:
  The Physician Liaison plays a vital role in strengthening relationships between our clinics and the medical community. This individual is responsible for establishing and nurturing relationships with healthcare professionals (HCP) including physicians, advanced practice providers, and key healthcare decision-makers, across the assigned region. The ideal candidate is a relationship builder, results-driven, and passionate about helping people access our high-quality rehab services.  Job Type: Full-time (40 hours)Location: New York - Orange County and Rockland County - Middletown and Nyack.   (This is not a remote position)Salary: Starting at ~$65,000-$75,000 plus bonus and mileage reimbursement! 

Responsibilities:
<ul><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Develop and maintain strong relationships with referring physicians, orthopedic practices, hospitals, and other referral sources. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Strategically target and engage existing and prospective referral sources in alignment with clinic goals and growth objectives, achieving minimum engagement quotas as assigned by manager. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Represent the company at medical offices, community events, health fairs, and networking opportunities. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Serve as a knowledgeable resource on our therapy services, treatment philosophy, patient outcomes, and value proposition. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Monitor referral trends, identify opportunities, and provide regular updates to leadership on territory performance and growth strategies. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Collaborate with clinic directors, marketing, and operational teams to ensure alignment between customer needs and service delivery. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Plan and execute educational in-services and lunch-and-learns with providers and staff to highlight clinical capabilities and patient success stories. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Track outreach activity and referral metrics using CRM and other designated tracking systems.</li></ul>

Qualifications:
<ul><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Bachelor’s degree in Marketing, Healthcare Administration, Business, or a clinical field preferred.</li><li>Preferred experience in pharmaceutical sales or a business development role that calls on physicians.  </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Resident of Rockland and or Orange county preferred</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Excellent interpersonal, communication, and presentation skills. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Must have a vehicle to cover assigned territory</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Self-starter with strong organizational and time management skills.</li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Familiarity with CRM systems is a plus. </li><li style="font-family:'arial' , 'helvetica' , sans-serif;font-size:10pt">Experience in physician relations, medical sales, or healthcare business development, and/or clinical experience physical therapy, rehab, or outpatient healthcare preferred</li></ul>

About:
Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at careers@goconfluent.com.

Access Physical Therapy & Wellness

Physician Liaison

Clinical Medicine

Communication Skills

Community Health

Healthcare

Healthcare Administration

Healthcare Providers

Hospital

Interpersonal Skills

Marketing

Medical Office

Medical Sales

Metrics

Orthopedics

Outpatient Care

Pharmaceutical Sales

Philosophy

Physical Therapy

Reimbursement

Service Delivery

Trend Analysis

[AW]-iCims

This position starts with a strong business development focus: creating new relationships, setting qualified appointments for the sales team, and learning how Premier NX sells into mid-market organizations. The Business Development Executive (BDE) team sits at the front end of the growth engine, creating qualified pipeline and generating Sales Accepted Leads (SALs) for senior consultants and sales leadership.

Inside Sales Representative (ISR) Premier NX · Full-time · Remote or Hybrid (UK, US, or Canada)About Premier NXPremier NX is a tech-enabled services partner helping organizations scale operations across Customer Experience, Finance & Accounting, Sales Enablement, IT, and Analytics.The Business Development Executive (BDE) team sits at the front end of the growth engine, creating qualified pipeline and generating Sales Accepted Leads (SALs) for senior consultants and sales leadership.Role OverviewPremier NX is hiring an ambitious, high-energy Inside Sales Representative for a career-track role designed for a true hunter. This position starts with a strong business development focus: creating new relationships, setting qualified appointments for the sales team, and learning how Premier NX sells into mid-market organizations. Over time, you will begin managing smaller accounts directly and progress into a full inside sales role within 12 to 18 months.This role is ideal for someone who can work independently, stay disciplined in a target-driven environment, learn quickly, and take coaching from experienced sales mentors. The person in this role should be hungry to win, comfortable opening doors through outbound effort, and motivated by a clear path to greater account ownership and commission upside.What You’ll Do<ul><li>Execute outbound prospecting across phone, email, LinkedIn, text, and other channels to engage target accounts and decision-makers.</li><li>Set qualified appointments and generate sales-ready opportunities for senior sales team members.</li><li>Follow up on inbound and marketing-generated leads while maintaining a strong outbound-first mindset.</li><li>Learn Premier NX’s service pillars, target industries, buyer pain points, and positioning well enough to speak confidently with prospects.</li><li>Conduct early-stage discovery conversations to uncover business needs and align them with Premier NX solutions.</li><li>Maintain accurate outreach, activity, and pipeline records in CRM and sales engagement tools.</li><li>Work closely with sales leadership and mentors to improve messaging, objection handling, qualification, and follow-up.</li><li>Over time, begin managing smaller opportunities directly and progress toward full-cycle sales responsibility.</li></ul>What Success Looks Like<ul><li>Consistent generation of qualified meetings, opportunities, and pipeline contribution through disciplined prospecting.</li><li>Strong follow-through, self-management, and the ability to work productively without constant oversight.</li><li>Noticeable growth in product knowledge, sales confidence, and ability to handle more of the sales conversation over time.</li><li>Progression from appointment-setting and opportunity creation into ownership of smaller accounts and early-stage deals.</li></ul>Required Skills & Experience<ul><li>2–5 years of experience in B2B business development, sales development, inside sales, or a similar prospecting role.</li><li>Proven success with outbound prospecting and cold outreach into the US, UK, or Canadian market.</li><li>Strong verbal and written communication skills, especially with mid-level and senior decision-makers.</li><li>Ability to work independently, manage time well, and maintain momentum in a target-driven environment.</li><li>Comfort learning a complex service offering and translating it into relevant business conversations.</li><li>Experience using CRM and outbound tools such as Zoho, HubSpot, Outplay, Salesforce, or similar platforms.</li></ul>Preferred Qualifications<ul><li>Experience in outsourcing, BPO, technology, SaaS, consulting, or other service-based sales environments.</li><li>Exposure to mid-market sales cycles and appointment-setting for senior sales teams.</li><li>Early-stage closing experience or ownership of smaller accounts is a plus.</li><li>Experience working with mentors, sales leaders, or structured coaching programs.</li></ul>Who You Are<ul><li>A hunter who creates momentum through action, persistence, and smart outreach.</li><li>Coachable, competitive, and eager to grow into a full sales role.</li><li>Comfortable working independently, while also knowing how to learn from experienced sales mentors.</li><li>Professional, resourceful, and motivated by both career progression and performance-based earnings.</li></ul>CompensationCompetitive base salary plus commission. Variable compensation will reward both qualified opportunities passed to the sales team, and revenue closed directly on opportunities owned by the ISR as the role expands.Career PathThis role is designed as a growth path into a sales position at Premier NX. High performers who learn the business quickly, generate quality pipeline, and demonstrate readiness to manage smaller accounts can progress into greater sales responsibility within 12 to 18 months.

Premier NX

Inside Sales Representative

Accounting

Coaching

Consulting

Customer Experience

Finance

Follow Through

Inside Sales

Lead Generation

LinkedIn

Mentoring

Outsourcing

Purchasing/Procurement

Revenue Growth

Sales

Sales Cycle

Sales Pipeline

Sales Prospecting

Sales Tools

Salesforce.com

Set Goals

Software as a Service (SaaS)

Translation Services

User Interface/Experience (UI/UX)

eCommerce Sales

Manatal

We are hiring a Brand Merchandise Manager to oversee the creation, storage, and distribution of company merchandise, ensuring brand consistency and operational efficiency. Qualifications: Strong organizational, communication, and vendor management skills.

We are hiring a Brand Merchandise Manager to oversee the creation, storage, and distribution of company merchandise, ensuring brand consistency and operational efficiency. Benefits include: company parties, competitive salary, free uniforms, paid time off, training & development, and career advancement opportunities. Responsibilities:<ul><li>Manage the end-to-end merchandise process including production, inventory, and fulfillment</li><li>Operate custom apparel machines and prepare Shopify orders for timely delivery</li><li>Maintain organized storage and coordinate with vendors for quality and availability</li><li>Prepare merchandise for events and collaborate with marketing teams to align branding</li><li>Track inventory levels and support workflow organization</li><li>Qualifications:</li><li>Strong organizational, communication, and vendor management skills</li><li>Experience in apparel production, merchandising, or fulfillment</li><li>Familiarity with Shopify, Microsoft Office, and CRM tools</li><li>Knowledge of design and branding is a plus</li></ul>

Dank By Definition LLC

Brand Merchandise Manager

Apparel Manufacturing

Brand Management

Brand Marketing (Branding)

Inventory Levels

Merchandising

Microsoft Office

Order Delivery

Vendor/Supplier Management

IRecruitee

CRM jobs in Poughkeepsie, NY - find them here! Apply today to the top opportunities near you.

Top CRM Jobs in Poughkeepsie, NY | Monster

CRM Jobs in Poughkeepsie, NY

Resume Resources

Get noticed by top employers!

CRM Jobs in Poughkeepsie, NY

Executive Assistant / Office Manager Consigli Construction

Physician Liaison Access Physical Therapy & Wellness

Inside Sales Representative Premier NX

Brand Merchandise Manager Dank By Definition LLC

Resume Resources