Administrative Assistant The Gap IncAdministrative AssistantSan Francisco, CANormally receives little instruction on daily work; general instructions on newly introduced assignments. Provides administrative support to a department management group or executive on the Senior Leadership Team and below.
Administrative Director UCSF Medical CenterAdministrative DirectorBrisbane, CAThe Administrative Director provides high-level strategic leadership and operational accountability for the UCSF Health Contact Center, Referral and Access Centers, and Call Center across Ambulatory Services. The UCSF Patient Care Access team supports the organization's goal to be the #1 Health System in Northern California in health care value, patient experience, and employee engagement by ensuring our ambulatory clinics provide timely access to care for our patients.
Principal Administrative Business Partner Genentech IncPrincipal Administrative Business PartnerSouth San Francisco, CAIn this role, you will act as a strategic, proactive partner in a fast-paced environment, helping our leadership team maintain focus on delivering critical clinical innovations. An independent self-starter: You possess a proven ability to prioritize critical tasks, manage shifting priorities, and navigate complex situations with minimal direction.
Administrative Catering Sales Coordinator Crystal Springs Catering IncAdministrative Catering Sales CoordinatorRedwood City, CAFull timeJoin Crystal Springs Catering Inc as an Administrative Sales Coordinator in Redwood City, CA, where you will play a key role in driving our catering sales efforts. Our commitment to quality and customer satisfaction has earned us a loyal clientele, and our employees enjoy a supportive and vibrant workplace culture.
School Administrative Specialist .20 fte (8hrs/week)- Stanley Middle School Lafayette School DistrictSchool Administrative Specialist .20 fte (8hrs/week)- Stanley Middle SchoolLafayette, CAOur students and staff benefit from low classroom sizes and aides in all elementary classrooms, rich elective and enrichment offerings, a focus on student and staff wellness, strong commitment to inclusion and diversity, and a full continuum of Special Education and other student support services. Provide administrative support to the Middle School Counseling Department by scheduling Section 504 meetings, administrative tasks associated with Section 504 plans as well as district administrative tasks for the California Youth Behavioral Health Initiative.
NewSenior Administrative Business Partner Apollo Professional SolutionsSenior Administrative Business PartnerSouth San Francisco, CAApply today to bring your executive support expertise, operational excellence, and organizational leadership skills to a high-visibility role supporting cutting-edge scientific and business initiatives. Lead and coordinate large laboratory relocation projects exceeding 8,500 square feet, including equipment movement, vendor management, space planning, SOW administration, and stakeholder communications.
Administrative Assistant AP Avata Partners (a Division of ZOE Holding)Administrative Assistant APSan Francisco, CAA leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.
Senior Administrative Assistant ICONIQ Capital, LLCSenior Administrative AssistantSan Francisco, CA$110,000–$120,000 / yearWith over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients lives and legacies, and create uncommon opportunities across sectors and society. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
Administrative Assistant Carriage ServicesAdministrative AssistantOakland, CAAt Carriage Services , we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Executive Operations Administrative Assistant Armanino McKenna LLPExecutive Operations Administrative AssistantSan Francisco, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
ADMINISTRATIVE ASSISTANT North East Medical ServiceADMINISTRATIVE ASSISTANTSan Francisco, CAPerforms outreach efforts to assist with meeting the NEMS' organizational goals, which may include calling and speaking with patients over the phone or preparing patient mailings to deliver care reminders; provides basic instruction to patients according to guidelines and scripts; makes appointments for patients and/or updates patient information in the Epic electronic health record system as needed. ESSENTIAL JOB FUNCTIONS: Provides general administrative support at the front desk reception area of the Administration department, including but not limited to greeting and monitoring guests and visitors, ordering lunches and/or refreshments for meetings, managing petty cash, coordinating reservation of company cars, ordering supplies, etc.
Legal Administrative Assistant- Litigation Ballard Spahr LLPLegal Administrative Assistant- LitigationSan Francisco, CaliforniaAs a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.
Administrative Services Coordinator Alston & BirdAdministrative Services CoordinatorSan Francisco, CaliforniaThe ideal candidate has a high level of professionalism, is detail oriented, process-driven, and has excellent communication, interpersonal, and follow-up skills and is committed to providing high-quality support services to internal and external stakeholders. The Administrative Services Coordinator is experienced in a professional services environment and is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys and staff.
Administrative Business Partner Workoo TechnologiesAdministrative Business PartnerSan Francisco, CaliforniaAggregate and submit all receipts and expense reports Collaborate with other admins to make sure the senior leadership team is operating like a smooth machine What you should have Extraordinary project management skills Coordinate multiple work projects High level of confidentiality Proficient in G-Suite - particularly GCal and GMail Experience with Asana, Notion, and Ally (or similar products) 1 or more year(s) work experience in an administrative support role Bonus Points Experience working in a hyper-growth environment Experience working in gaming company or startup New York City residents only: Minimum salary salary of $93,000/year + equity and benefits*Note: Disclosure as required by NYC Pay Transparency LawColorado residents only: Minimum salary of $73,000 /year + equity and benefits*Note: Disclosure as required by sb19-085(8-5-20). Support your leaders with their daily tactical needs Coordinate internal projects to ensure they're followed up on to completion Build relationships between your principal and their teams Schedule meetings using GMail, and GCal, and attend meetings when needed - taking clear notes and tracking action items Work with the travel team to book domestic and international travel, including: flights, lodging, transportation, visas/documentation, and ensuring passes to events (when we're back to traveling!)
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistSan Mateo, CA$24–$26 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Microsoft Excel Construction Administrative Assistant JLM Strategic Talent PartnersMicrosoft Excel Construction Administrative AssistantConcord, California$32–$37 / hourAs the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles.
Administrative Assistant Essel EnvironmentalAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. Assist with time-off requests, safety reports, and general administrative tasks.
Recreation Programs Coordinator (Administrative Analyst Exempt I) California State UniversityRecreation Programs Coordinator (Administrative Analyst Exempt I)Oakland, CAUnder supervision of the Associate Director, Recreation & University Unions (RUU), the Recreation Programs Coordinator provides guidance for Fitness Programs and Intramural Sport (IMS) Programs supporting the Recreation and Wellness (RAW) center and programming for the campus community. Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers, and Group Fitness Instructors.
Administrative Assistant EsselAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.
Administrative Assistant International Schools PartnershipAdministrative AssistantSan Francisco, CaliforniaISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.