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The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.

YEAR

Mission Bank is looking for an Executive Administrative Assistant to join our team! The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Assists the Board of Directors and Board Committees as needed. Communicates with executive, administrative and management personnel to gather or convey information. Performs all regular secretarial, administrative and clerical duties. Enhances executive's effectiveness by providing information management support. Requires strong judgment and the ability to make effective, independent decisions that streamline the CEO’s workflow and improve time efficiency. Takes initiative, anticipates needs, and helps simplify the CEO’s decision-making process.Essential Responsibilities, include but are not limited to: <ol><li>Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel</li><li>Maintains executive’s office by ensuring it is clean and organized daily</li><li>Provide support to Executive’s team members with administrative tasks</li><li>Prepare reports and presentations for internal and external Bank Associates by collecting, analyzing, and synthesizing information</li><li>Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; initiating telecommunications</li><li>Use sound judgment to resolve issues and make decisions independently, escalating only when necessary to reduce demands on the CEO</li><li>Assess priorities, filter information, and recommend clear next steps to support efficient decision-making</li><li>Take initiative to anticipate needs and keep operations moving without delay</li><li>Provides historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions</li><li>Acts as a communication liaison between the executive and the Board at the Presidents/CEOs direction</li><li>Arranges corporate travel and meetings by developing itineraries and agendas, booking other transportation, and arranging lodging and meeting accommodations</li><li>Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans</li><li>Improves quality results by studying, evaluating, and re-designing processes; suggested changes</li><li>Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries</li><li>Must keep all information and knowledge confidential</li><li>Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies</li></ol> Keyword: Executive Administrative Assistant Required Experience: Minimum Requirements:<ul><li>5 years professional working experience</li><li>Bachelor's Degree in related field</li><li>Communicating effectively in writing as appropriate for the needs of the audience</li><li><div><ul><li>Consistently reliable and accountable in meeting commitments.</li><li>Detail?oriented with a thorough and accurate approach to all tasks.</li></ul></div></li><li>Strong judgment and decision-making skills with the ability to act independently</li><li>High initiative and ability to anticipate needs and resolve issues with minimal direction</li><li>Experience supporting executive decision-making through prioritization and clear analysis</li><li>Project a businesslike professionalism to the client in both appearance and manner</li><li>Ability to work with minimal supervision while performing duties</li></ul>Desired Skills:<ul><li>4 years' Administrative Assistant Experience</li><li>2 years' experience working with boards and executives</li><li>Demonstrated ability to handle confidential information appropriately</li><li>Excellent verbal and written communication skills including the ability to communicate with all levels of management, executive/senior staff and clients</li><li>Proficient in Microsoft Office applications including Outlook, Microsoft Excel, PowerPoint and Word</li><li>Proficient in Microsoft PowerPoint to format high level presentations</li><li>Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for executive’s attention and meeting deadlines</li><li>Professional conduct and discretion exhibited at all times</li></ul>Target Compensation: $102,000 per year, depending on experience. Benefits: 401K, Competitive Medical: PPO, HMO, Vision, Dental, Short-term and long-term disability, 11 paid holidays From: Mission Bank

Mission Bank

Executive Administrative Assistant

Administrative Management

Administrative Skills

Analysis Skills

Calendar Management

Communication Skills

Conference Management

Decision Support

Detail Oriented

Establish Priorities

Executive Assistant Skills 

Health Maintenance Organization (HMO)

Manage Agenda

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Organizational Skills

Plan Meetings

Preferred Provider Organization (PPO)

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Proofreading

Publications

Quality Management

Reporting Skills

Telecommunications

Teleconferencing

Time Management

Travel Planning

Typing

Writing Skills

ATSOndemand

Responsibilities include managing schedules, coordinating travel, preparing reports, supervising office supplies, handling correspondence, and serving as a receptionist. The Executive Secretary provides high-responsibility secretarial and administrative support within the Public Safety Training department at a district office.

The Executive Secretary provides high-responsibility secretarial and administrative support within the Public Safety Training department at a district office. Responsibilities include managing schedules, coordinating travel, preparing reports, supervising office supplies, handling correspondence, and serving as a receptionist. The role involves research, data analysis, budget participation, record-keeping, and supervising clerical staff. Qualifications require a high school diploma, specialized secretarial training, and four years of relevant experience. Knowledge of office procedures, policies, and software is essential, along with strong communication and organizational skills. The position offers a salary range of $4,123.13 to $5,825.88 monthly, with applications accepted until filled, with a guaranteed review for submissions by April 29, 2026. Applicants must submit a complete online application, resume, cover letter, transcripts, and references. The district promotes diversity and equal employment opportunity, and applicants requiring accommodations are encouraged to request assistance.

Kern Community College District

Executive Secretary

Budgeting

Data Analysis

People Management

Public Safety

Record Keeping

Safety Training

Schedule Development

IRecruitee

This is a valuable opportunity to join a respected, longstanding non-profit in Bakersfield where your executive support experience, board management skills, and strong communication abilities will directly support leadership and advance meaningful community work in a collaborative, purpose-driven environment. We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a large board with diverse personalities.

About Our Client:Our client is a longstanding and integral non-profit organization based in Bakersfield, California. With a strong history of community impact and service, the organization plays a vital role in the region through dedicated programs, initiatives, and partnerships that support meaningful causes and improve the lives of local residents. What They Bring to the Table:Our client offers a stable and rewarding administrative role in a mission-driven non-profit with competitive compensation for the sector, comprehensive benefits, and a supportive culture that values work-life balance, professional growth, and meaningful contribution to the community.<ul><li>Competitive salary commensurate with experience</li><li>Comprehensive benefits including health, dental, and vision coverage</li><li>Generous paid time off and paid holidays</li><li>Professional development opportunities</li><li>Supportive, collaborative culture with emphasis on mission alignment and long-term stability</li></ul>What You Bring to the Table:We are seeking an experienced Administrative Assistant with proven high-level support for a President or CEO, excellent minute-taking skills for large board meetings, and the ability to manage a large board with diverse personalities. You must possess outstanding communication skills, strong multitasking abilities, and experience handling travel arrangements and invoicing. In this role, you will provide professional, confidential, and proactive support to the President while ensuring smooth board operations and executive-level coordination in a fast-paced, mission-focused non-profit environment.Key Responsibilities:<ul><li>Manage the President's calendar, schedule high-level meetings and travel arrangements, prepare itineraries, and handle all associated invoicing and expense reporting</li><li>Take accurate, professional minutes for large board meetings and committee sessions, distribute them promptly, and track follow-up action items</li><li>Serve as the primary point of contact and liaison for a large board of directors, managing communications and relationships with a variety of personalities and stakeholders</li><li>Prepare correspondence, reports, presentations, board packets, and confidential documents with a high degree of accuracy and professionalism</li><li>Coordinate board meetings, special events, and logistics while maintaining strict confidentiality and attention to detail</li><li>Provide general executive support, including multitasking across competing priorities, managing records, and assisting with special projects as needed</li></ul>This is a valuable opportunity to join a respected, longstanding non-profit in Bakersfield where your executive support experience, board management skills, and strong communication abilities will directly support leadership and advance meaningful community work in a collaborative, purpose-driven environment.

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Executive Administrative Assistant Mission Bank

Executive Secretary Kern Community College District

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