Reed Smith USExecutive Assistant Reed Smith USExecutive AssistantPhiladelphia, Philadelphia$31.50–$38.70Full timeThis role serves as a central resource for the leader and practice team, connects workstreams across the practice and broader organization, and supports communication with clients and internal stakeholders. • Coordinate with internal teams and external vendors (e.g., IT, travel, office services) to support meetings, events and travel logistics.
JouléAssociate Director, Medical Writing - Publications JouléAssociate Director, Medical Writing - PublicationsRaritan, NJRemote$160,000–$165,000 / yearProvide expert writing and editing support to ensure timely production of high-quality documents (abstracts, posters, slide presentations, manuscripts, letters to editor, etc.) for publication in medical/scientific journals or presentation at meetings. Requirements A PhD, MD, or PharmD with a minimum of 5 years of relevant pharmaceutical/scientific experience is required OR a Master’s (or other advanced degree) with a minimum of 8 years relevant pharmaceutical/scientific experience is required.
MaxCyte, IncNewField Applications Scientist MaxCyte, IncField Applications ScientistPhiladelphia, PADescription:The Field Applications Scientist (FAS) provides technical and troubleshooting support to customers of MaxCyte’s Scalable Transfection Systems, with primary focus on cell therapy and protein production/expression but will work with customers in multiple application areas. You will also play a key role in pre-sales, helping identify high-potential projects and educating customers on off-target risk assessments for cell & gene therapy, highlighting our SeQure Services portfolio.
University of PennsylvaniaAssociate Director of Gene Editing University of PennsylvaniaAssociate Director of Gene EditingPhiladelphia, PA$66,000–$80,000 / yearThe primary responsibilities of the position include initiating, contributing to, and managing the development of multiple gene editing projects; assisting the research team in generating study reports that cover project development, research design, data collection, and quantitative analyses; assisting the research team in preparing manuscripts, publications, and grant applications; training and supervising staff, as well as interfacing with existing postdoctoral fellows and students in the laboratory; and overseeing recordkeeping for laboratory projects to facilitate the preparation of regulatory submissions. + Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
Barnes FoundationNewSenior Executive Assistant to the President and Board Liaison Barnes FoundationSenior Executive Assistant to the President and Board LiaisonPhiladelphia, PAParticipates as an adjunct member of the senior leadership team reporting to the President, assisting in scheduling meetings, reserving meeting space, and attending all meetings for continuity. Primary Function: This position provides executive administrative support to the Neubauer Family Executive Director and President and Board of Trustees, serving as the primary point of contact for internal and external constituencies pertaining to thisoffice.
Advertising Specialty InstituteExecutive Assistant - Legal Advertising Specialty InstituteExecutive Assistant - LegalTrevose, PA$60,000–$72,000 / yearOffice amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space. Supporting Senior Counsel and other council in various legal matters including, but not limited to, maintaining, and distributing company Trademark and Domain Names lists, maintaining litigation files, and other legal matters.
JPMorgan Chase Bank, N.A.Senior Executive Administrative Assistant JPMorgan Chase Bank, N.A.Senior Executive Administrative AssistantPhiladelphia, PAFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Law Firm in the Philadelphia SuburbsExperienced Executive Assistant Law Firm in the Philadelphia SuburbsExperienced Executive AssistantWayne, PAUse AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment. A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney.
Gaurav GambhirNewHighLevel Executive Assistant Gaurav GambhirHighLevel Executive AssistantPhiladelphia, PA$65,000–$80,000 / yearThis is not your average Executive Assistant role; this position is designed for a highly capable operator who can serve as a trusted right-hand across multiple businesses, investments, projects, and strategic initiatives. This person will play a critical role in helping the executive stay focused on growth, leadership, and high-impact initiatives while ensuring operations behind the scenes run smoothly.
Vanguard College PrepNewEssay Specialist (FT) - Remote Vanguard College PrepEssay Specialist (FT) - RemotePhiladelphia, PARemote$22–$25Model professionalism and strong organizational skills by managing students' production schedules, communicating with team members in a timely manner, and tracking/logging hours worked. Your feedback won't just polish essays — it will help students discover their authentic voice and gain admission to schools that change their lives.
Pennsylvania Academy of the Fine ArtsExecutive Assistant Pennsylvania Academy of the Fine ArtsExecutive AssistantPhiladelphia, PAComplete a broad variety of administrative tasks that facilitate the President & CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.
Cross Key ManagementHuman Resources & Executive Assistant to the COO Cross Key ManagementHuman Resources & Executive Assistant to the COOLahaska, PAThis hybrid role will provide the opportunity to support key HR functions while also working closely with our Chief Operating Officer to drive operational efficiency and support high-level decision-making. Coldwell Banker Hearthside is seeking a dynamic and highly organized professional to join our team as a Human Resources & Executive Assistant to the COO.
InterSources Inc.Legal, Executive Assistant InterSources Inc.Legal, Executive AssistantBurlington, NJWe align strategy with execution and provide secure service solutions by developing and using the latest technologies that thrive our resources to deliver industry-leading capabilities to our clients and customers, making it convenient for our clients to do business with InterSources Inc. We provide strategic and technical advice, and we have expertise in areas covering Artificial Intelligence, Cloud Migration, Custom Software Development, Data Analytics Infrastructure & Cloud Solutions, Cyber Security Services, etc.
DIGITAL ELEMENTS LLCBehavioral Health Content Coordinator DIGITAL ELEMENTS LLCBehavioral Health Content CoordinatorASTON, PARemote$45,000–$55,000 / yearOur clients include addiction treatment centers, mental health programs, and recovery‑focused organizations across the U.S. We create warm, trustworthy, SEO‑friendly content that helps people find the care they need. We’re looking for a Behavioral Health Content Coordinator who can write clear, empathetic, accurate content, and who understands the world of treatment, recovery, and/or mental health from real experience.
EABMarketing Proposal Specialist EABMarketing Proposal SpecialistPhiladelphia, PAAt EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
EABProposal/RFP Writer EABProposal/RFP WriterPhiladelphia, PAAt EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
EABBid Writer, Hybrid EABBid Writer, HybridPhiladelphia, PAAt EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
Pennsylvania Academy of Fine ArtNewExecutive Assistant Pennsylvania Academy of Fine ArtExecutive AssistantPhiladelphia, PAComplete a broad variety of administrative tasks that facilitate the President & CEO's ability to effectively lead the organization, including:assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.
WHYYNewEditor, Billy Penn WHYYEditor, Billy PennPhiladelphia, PAThe editor also will coordinate coverage and use of resources with the WHYY newsroom, other WHYY editors, and the Billy Penn staff will contribute radio stories to the WHYY News FM operation. Experience: A minimum of five (5) years' experience as lead editor or producer of a news initiative in a metropolitan newsroom or experience managing staff, strategy and operations.
Addison GroupExecutive Assistant Addison GroupExecutive AssistantPhiladelphia, Pennsylvania$35–$40 / hour2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role. Serve as a primary point of contact between executives and internal teams, clients, and external partners.
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Philadelphia, PARemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Kimley-HornMarketing Proposal Coordinator Kimley-HornMarketing Proposal CoordinatorPhiladelphia, PennsylvaniaWe take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years! Responsibilities: Prepare/write proposals, qualifications, letters, reports, presentations, brochures, award submittals, and other communications.
DLA Piper LLP (US)Pursuits & Directories Coordinator - Global DLA Piper LLP (US)Pursuits & Directories Coordinator - GlobalPhiladelphia, PA$30–$98 / hourSupports team throughout the pitch and proposal response lifecycle including but not limited to tracking opportunities; developing project plans; scheduling kick-off calls with lawyers and colleagues; gathering and drafting relevant content; and ensuring high quality/error free proposals are submitted. This position can sit in our Miami, Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Philadelphia, Phoenix, Raleigh, San Diego, Seattle, Short Hills, Washington DC, or Wilmington office and offers a hybrid work schedule.
NDI ENGINEERING COMPANYNewProposal Writer NDI ENGINEERING COMPANYProposal WriterThorofare, NJ$60,000–$65,000 / yearThe writer works within our internal teams, subject matter experts (SMEs), and business development staff to produce high-quality, persuasive documents that meet strict deadlines and complex regulatory requirements. The Proposal Writer will collaborate closely with capture managers, subject matter experts, program managers, and executive leadership to develop winning proposals in response to federal solicitations.
Emerson Personnel GroupLitigation Legal Assistant (HYBRID) Emerson Personnel GroupLitigation Legal Assistant (HYBRID)Philadelphia, PA$65,000–$75,000 / yearWe are seeking an experienced Legal Assistant with litigation experience to support multiple attorneys in a fast-paced, professional environment for our client located on Center City. A proactive, organized professional who can manage multiple priorities, communicate effectively, and contribute to a high-performing legal team.
NDI EngineeringNewProposal Writer NDI EngineeringProposal WriterThorofare, NJFull timeThe writer works within our internal teams, subject matter experts (SMEs), and business development staff to produce high-quality, persuasive documents that meet strict deadlines and complex regulatory requirements. The Proposal Writer will collaborate closely with capture managers, subject matter experts, program managers, and executive leadership to develop winning proposals in response to federal solicitations.
Incyte CorporationExecutive Assistant Incyte CorporationExecutive AssistantWilmington, DelawareBy accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable). Reporting to Group VP, Head of Global Corporate Affairs, the ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced public company environment.
IPS-Integrated Project ServicesCopywriter & Content Specialist IPS-Integrated Project ServicesCopywriter & Content SpecialistBlue Bell, Pennsylvania$60,000–$90,000 / yearRegardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means. Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.
Free PeopleNewFP Movement Executive Assistant Free PeopleFP Movement Executive AssistantPhiladelphia, PACoordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.
Lutron Electronics Co., IncInternal Communications Lead- Content Lutron Electronics Co., IncInternal Communications Lead- ContentCoopersburg, PennsylvaniaYou are a trusted storytelling partner to HR and business leaders—crafting thoughtful, engaging communications that inform, inspire, and unite a diverse, global, multi‑lingual workforce. Lead integrated internal communications campaigns in support of change management, leadership communications, and enterprise initiatives.
Villanova UniversityCRF Student Ambassador Villanova UniversityCRF Student AmbassadorVillanova, PASummary: The Center for Research and Fellowships (CRF) administers three key areas of programming at Villanova University: student research, nationally competitive scholarships and fellowships, and the Presidential Scholars Program (PSP). This role involves frequent interaction with students, staff, and external stakeholders like Villanova applicants, parents, and high school guidance counselors, including in person and on the phone.
Incyte CorporationExecutive Assistant - President of R&D Incyte CorporationExecutive Assistant - President of R&DWilmington, DelawareBy accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable). Overview: Incyte is a biopharmaceutical company focused on the discovery, development, and commercialization of novel medicines to meet serious unmet medical needs in oncology and inflammation and autoimmunity.
Terraphase Engineering IncAdministrative Assistant Terraphase Engineering IncAdministrative AssistantPrinceton, NJThe ideal candidate is highly organized, detail-oriented, and experienced in editing, formatting, and quality control of professional reports and proposals in a fast-paced consulting environment. Our unique company culture philosophy of appreciating and recognizing individuals for their work, leadership, and mentoring, while supporting and encouraging a healthy personal and professional lifestyle help to make Terraphase one of the best places to work.
Fisher & Phillips LLPProposal Manager Fisher & Phillips LLPProposal ManagerPhiladelphia, PA$110,000–$120,000 / yearCollaborate with attorneys, practice group leaders, marketing and business development team members, and key internal departments (including pricing, Knowledge Management, IT, HR, and the Office of the General Counsel) to develop highly tailored responses. Collaborating with attorneys, proposal team members, marketing and business development staff, and key members of administrative departments, this role will help develop business for the firm from both prospects and clients.
Marcum SearchProposal Contractor Marcum SearchProposal ContractorPhiladelphia, PA$50–$60 / hourCBIZ Talent Solutions is assisting their client in the Philadelphia, PA area in their search for a Proposal Contractor to lead end-to-end RFP management and proposal development, with a focus on public sector and nonprofit opportunities. Strategic Collaboration: Coordinate with the proposal team, offshore resources, subject matter experts, and business partners to produce complete, compliant, and high-quality deliverables.
FP MovementFP Movement Executive Assistant FP MovementFP Movement Executive AssistantPhiladelphia, PennsylvaniaCoordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. Role Summary: FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them.
University of PennsylvaniaResearch Administrative Coordinator University of PennsylvaniaResearch Administrative CoordinatorPhiladelphia, PA$19.23–$25.78 / hourIn close collaboration with the Professor, these duties include the ability to compile and analyze data, organize and synthesize existing academic research material, update and/or rewrite existing material, respond to copyright queries from writers and other publishers, obtain rights to use materials from other publications, and respond to multiple phone and email queries. The Department of Medical Ethics and Health Policy is seeking a highly-motivated Research Administrative Coordinator with strong research and administrative skills to provide administrative & research support to a preeminent professor in the Perelman School of Medicine for his research, teaching, and speaking responsibilities.
KeystoneCareExecutive Assistant / Office Manager - Home Health Care KeystoneCareExecutive Assistant / Office Manager - Home Health CareWyndmoor, PAProficiency in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint) and familiarity with virtual meeting platforms is required, as these tools are integral to daily operations and communication. Strong preference will be given to candidates with experience in healthcare, home care, or hospice environments, as familiarity with these settings and their regulatory frameworks is highly beneficial.
Simon Eye AssociatesNewMarketing Specialist Simon Eye AssociatesMarketing SpecialistWilmington, DEFull timeSimon Eye and Center for Advanced Eye Care are partner practices with a combined 34 Optometrists, 8 Ophthalmologists, and over 190 staff serving patients across the state of Delaware and in Maryland and Pennsylvania with locations in Glen Mills, Bryn Mawr, and Bucks County. This role reports to the Chief Marketing and Growth Officer and works closely with internal teams, providers, and external marketing partners to ensure timely, accurate, and brand-aligned marketing support across locations.
Cross Key ManagementExecutive Assistant to Leadership Cross Key ManagementExecutive Assistant to LeadershipDoylestown, PAThe ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Service focus - dedicated to meeting the expectations of the CEO, COO, Leadership and other senior executives by maintaining effective relationships with interested parties.
FerrilliTemporary Executive Administrative Assistant FerrilliTemporary Executive Administrative AssistantHaddonfield, NJPerform in-person administrative tasks, duties and routines for the building (Mail, Fedex boxes, Amazon shipments and returns, office maintenance with construction and construction crew, tenant inquiries, grocery lists, office equipment inventory, cleaning company correspondence for two cleaning companies, landscaping correspondence. Create hotel rooming lists, Uber vouchers, catering, room preparation, welcome bags and serve as greeter for onsite Crucial Conversation training, Executive Quarterly Onsite meetings, Trailblazer Community Certinia Training.
Careers Integrated ResourcesNewADMINISTRATIVE ASSISTANT Careers Integrated ResourcesADMINISTRATIVE ASSISTANTWest Chester, PAResponsibilities: Provide administrative support for Biologics CMC senior staff including but not limited to: a) Day to day support for the Biologics Manufacturing Facility as well as Process Development scientific staff b) Coordinate travel arrangements and prepare expense reports in iExpense. We are looking for a level of flexibility that might not be as good of a fit for an administrative professional with set expectations that come from years of experience in a traditional Admin Assistant role.
University of PennsylvaniaAssistant Dean for Marketing & Communications University of PennsylvaniaAssistant Dean for Marketing & CommunicationsPhiladelphia, PA$133,000–$150,000 / yearReporting directly to the Dean, the Assistant Dean will shape and execute a bold, modernized global brand strategy that leverages the latest tools in AI, digital storytelling, social media, and analytics to position PDM as the world’s preeminent thought leader in dental education, research, clinical care, and public oral health advocacy. Because marketing, communications, and development are deeply interconnected functions, the Assistant Dean will work in close partnership with the Development & Alumni Relations (DAR) team to ensure that institutional messaging supports strategic fundraising priorities, strengthens alumni engagement, and reflects a development-informed lens across all platforms.
Chase BankNewSenior Administrative Assistant Chase BankSenior Administrative AssistantPhiladelphia, PAAs a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses.
Viewline VenturesExecutive Assistant Viewline VenturesExecutive AssistantPhiladelphia, PENNSYLVANIARemoteBe the Founder's Operational Extension: Whether its coordinating a last-minute call with a partner, organizing internal priorities, or pushing a key project forward, youll keep the wheels turning. As Executive Assistant to the Founder, youll be the right hand to a fast-moving, high-performing founder building a category-defining company.
PamTen IncExecutive & Marketing Assistant-Part time PamTen IncExecutive & Marketing Assistant-Part timePrinceton, NJExecutive Support & Schedule Management Strategic Scheduling: Act as the primary point of contact for internal and external meeting requests with company top executives, communicating effectively with clients, admins, and employees. Assisting in Company Philanthropic Programs: Provide program support for company's philanthropic initiatives and community programs by assisting with communications and logistics for charitable events and volunteer opportunities.
Fair Trade OutsourcingPersonal Concierge / Executive Assistant to the CEO Fair Trade OutsourcingPersonal Concierge / Executive Assistant to the CEOPhiladelphia, PA$80,000–$90,000You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.
O'Donnell Metal Fabricators, Inc.Executive Assistant O'Donnell Metal Fabricators, Inc.Executive AssistantNorristown, PA$55,000–$75,000At Commercial Kitchen Ventilation, we don’t just install ductwork — we engineer airflow that keeps commercial kitchens safe, compliant, and operational. As an Executive Assistant supporting the Project Manager, you’ll help drive the execution of commercial kitchen ventilation projects from start to finish.
Medical Edge RecruitmentExecutive Assistant Medical Edge RecruitmentExecutive AssistantKing of Prussia, PAWe connect clinical and allied providers to their ideal opportunities, focusing on building long-lasting relationships through honesty and transparency. Our providers are the heart and soul of Medical Edge Recruitment, and we are pleased to offer the following benefit package: Comprehensive health plan inclusive of medical, dental, vision, and other ancillary benefits .
Ballard Spahr LLPNewSenior Writer and Editor, Internal Communications Ballard Spahr LLPSenior Writer and Editor, Internal CommunicationsPhiladelphia, PennsylvaniaAs Senior Writer and Editor, Internal Communication, and a member of our Engagement team, you will: Support the writing, editing, production, and distribution of executive-level communications to further the Chair's goal of connecting frequently with lawyers and business professionals with respect to Firm strategy and related priorities, progress, and initiatives, as well as Firm news. Collaborate with IT professionals to research and implement new channels to expand the effectiveness and reach of the Firm's internal communications; collaborate with external communications/PR team to align messaging and advance shared projects as necessary.