Entry-Level Project Manager StaffBuffaloEntry-Level Project ManagerBuffalo, NY$50,000–$55,000 / yearAs an Entry-Level Project Manager, you’ll be introduced to both the administrative and field sides of the work — learning how bids come together, how projects move from planning to execution, and how to support a project team from start to finish. Our client, a well-established company in the Buffalo area specializing in mechanical projects, is seeking an Entry-Level Project Manager to join their growing team.
Plumbing/Fire Protection - Entry Level (BUF) Cannon Design Inc.Plumbing/Fire Protection - Entry Level (BUF)Buffalo, NY$28.08–$35.10 / hourWe support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. Knowledge and ability to apply principles and theories of advanced heat transfer, solar energy, and advanced fluid dynamics in the design of plumbing, fire protection and HVAC systems.
Territory Sales Representative – Entry Level / Full Time ImpactBioTerritory Sales Representative – Entry Level / Full TimeBuffalo, NYAs a Territory Sales Representative, you don’t need prior pharmaceutical sales experience—we’re looking for motivated, coachable individuals who are eager to learn, follow a proven sales model, and build a long-term career in the industry. Alembic Therapeutics, in partnership with ImpactBio, is launching Pivya®, an FDA-approved oral antibiotic for uncomplicated urinary tract infections (uUTIs).
Entry Level Promotional Sales Associate Colin HumlicekEntry Level Promotional Sales AssociateBuffalo, NYFull timeEntry Level Promotional Sales Associate Responsibilities: Work with customers to be their primary point of contact for all account management and service needs at the retail location; this includes education on wireless devices, answering questions, introducing them to new services, and more . Analyze sales data and market trends to identify areas for improvement in retail settings, developing and executing strategies to consistently exceed sales metrics.
Sales Representative Entry Level Northwestern Mutual - Buffalo DistrictSales Representative Entry LevelWilliamsville, NYPrior Experience: Earned a Bachelor of Arts in Economics from Allegheny College and went on to achieve advanced designations including CFP®, CLU®, ChFC®, and RICP®, as well as Series 6, 63, and 7 securities licenses. We began in Wisconsin in 1857, and today we’re one of America’s top companies - as was recognized by FORTUNE ® as one of the “World’s Most Admired” life insurance companies in 2024 - with a unique culture deeply dedicated to helping people achieve financial security.
NewHVAC Entry Level Technician (AT&T) - Batavia, NY Pearce ServicesHVAC Entry Level Technician (AT&T) - Batavia, NYBatavia, NY$49,920–$56,160 / yearPearce provides technical maintenance, repair, operations, and engineering services for uninterruptible power supply (UPS) systems, backup power generators, battery energy storage systems (BESS), critical cooling systems, and other electrical and mechanical infrastructure across end markets such as renewable energy, telecom, and data centers. Founded in 1998, Pearce has more than 4,000 employees and 28 locations across the U.S. Pearce is a wholly owned subsidiary of CBRE Group, Inc., the world's largest commercial real estate services and investment firm.
Entry Level - Medical Assistant/Technician UBMD Ophthalmology / Ross Eye InstituteEntry Level - Medical Assistant/TechnicianBuffalo, NY$18.50–$21The Medical Assistant supports physicians by preparing patients for exams, performing vision testing, assisting with procedures, and maintaining a safe, efficient clinical environment. UBMD Ophthalmology / Ross Eye Institute is seeking a motivated and patient-focused Medical Assistant/Technician to support clinical operations across our ophthalmology practices.
Entry Level Sales Representative - Work from Home Vector MarketingEntry Level Sales Representative - Work from HomeBuffalo, NYPart timeWho would do well: People who have done well with us in the past have had experience in retail, fast food, cashier, administrative assistant, receptionist/office work, landscaping, and in just about any field you can imagine. Location- sales reps work from home and locally after training, meetings and training are usually held in the office.
Banking Services Operations Associate IV - Escrow Administration M&T Bank CorpBanking Services Operations Associate IV - Escrow AdministrationBuffalo, NY$20.55–$34.25 / hourEducation and Experience Required: Associate''s degree and a minimum of 1 year general work experience, or in lieu of a degree, a combined minimum of 3 years higher education and/or work experience, including a minimum of 1 year general work experience. Overview: Completes routine to complex skilled activities to maintain and monitor tax, escrow and insurance for loans serviced, while maintaining compliance with various Federal, state and investor requirements.
Customs Specialist, Entry Writer DSV Road Transport IncCustoms Specialist, Entry WriterBuffalo, NY$20–$28 / hourToday, we add value to our customers entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. Effective interpersonal skills and ability to communicate both orally and in writing • Working knowledge of OGA's - FDA, FCC, USDA, FWS, etc.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
Administrative Assistant ServproAdministrative AssistantTonawanda, New YorkWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
C260057 - Administrative Assistant 1 (NY Helps) - CAS Human Resources New York State Thruway AuthorityC260057 - Administrative Assistant 1 (NY Helps) - CAS Human ResourcesBuffalo, NYIn this role you will, but not limited to: Provide administrative support to the Unit Business Officer, HR Officer for Faculty Affairs, and HR Officer for Staff Affairs in areas such as preparing correspondence, scheduling of meetings, and maintaining departmental files. Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
NewAdministrative Assistant The Sisters of Mercy of the AmericasAdministrative AssistantBuffalo, NY$21–$27This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.
Administrative Assistant II Buffalo Federation of Neighborhood CentersAdministrative Assistant IIBuffalo, NYApproximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.
Administrative Assistant First Tek, Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant eTeam Inc.Administrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Administrative Assistant Horizon CareerAdministrative AssistantTonawanda, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon Health ServicesAdministrative AssistantNiagara Falls, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Momentum Environmental Solutions, LLCAdministrative AssistantBuffalo, NYMomentum Environmental (Momentum) provides waste management, industrial cleaning, emergency response and remediation services to several private and public sector industries in upstate New York including the manufacturing, engineering, chemical, transportation, retail, and distributed energy sectors. This role will work closely with office management and the accounting team to ensure costing controls are followed and the data required for daily accounting processes is complete, accurate, and entered on time.
Inter-Team Resource Hodgson Russ LLPInter-Team ResourceBuffalo, New YorkIn this role, you will be responsible for: Providing secretarial and administrative assistance such as scanning, completing expense reports, editing documents, proofreading, marketing assistance, assisting with large mailings, entering attorney/paralegal time entry, booking travel, running conflict checks/opening files, file indexing/closing, etc. Hodgson Russ LLP, a regional law firm with two hundred plus attorneys in nine offices, is seeking an Inter-Team Secretary Resource to join our Buffalo office.
Administrative Assistant MindlanceAdministrative AssistantElma, NY$22–$22 / hourProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant to the Provost Amherst CollegeAdministrative Assistant to the ProvostAmherst, New YorkProvides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost’s entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost’s division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar’s office, and other administrative, tasks as assigned. Answers the main phone line for the provost’s office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.
Administrative Assistant HireTalentAdministrative AssistantElma, NYProvides comprehensive hybrid (inperson or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. The position supports multiple priorities simultaneously, manages time-sensitive logistics, and interfaces with vendors, employees, and leadership while adhering to established policies and procedures.
Administrative Assistant ZobilityAdministrative AssistantElma, NYProvides comprehensive hybrid (in person or remote) part-time administrative and coordination support to the assigned team, ensuring smooth execution of daily operations, meetings, travel, and events through effective organization, communication, and follow-through. Nature & Scope: This role operates with moderate autonomy and requires strong coordination across internal teams, including collaboration with other administrative assistants.
Administrative Assistant Stark TechAdministrative AssistantTonawanda, NEW YORKWe specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.
Estimating Department Administrative Assistant Sheridan HREstimating Department Administrative AssistantClarence, NYThe Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.
Administrative Assistant My Place Home For The HomelessAdministrative AssistantBuffalo, NYAbout Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.
Collector/Premium Accounting Administrative Assistant MerchantsCollector/Premium Accounting Administrative AssistantBuffalo, New YorkThe Collector/Premium Accounting Administrative Assistant is responsible for providing crucial support in collecting funds by performing tasks such as maintaining client histories, managing accounts, processing payments, and communicating with customers and law firms. Merchants Insurance Group, a Northeast leader in Property and Casualty Insurance, has an exciting and rewarding career opportunity for a Collector/Premium Accounting Administrative assistant to join our collaborative and dynamic Premium Accounting team in our Corporate Headquarters located in Buffalo, NY.
Dental Assistant U.S. Department of Veterans AffairsDental AssistantBatavia, NYAssignments at this level include, but are not limited to: using the concepts of four-handed dentistry; assists with specialty procedures including oral surgery, periodontal therapy, endodontic, prosthodontic and implant placement and restoration; anticipates surgeons/specialists needs at each stage of treatment; takes preliminary impressions; selects and manipulates a variety of gypsums and waxes; pours, trims and evaluates the quality of diagnostic casts; fabricates custom trays. OR, (b) Successful completion of the Principles and Practice of Dental Radiology and Radiographic Safety courses and examinations developed by the Assistant Under Secretary for Health for Dentistry; OR, (c) Successful completion of a radiation health and safety program or examination approved by a state board of dentistry or the Department of Defense (DoD).
NewProcedure Scheduler ENT MSMH Catholic Health SystemProcedure Scheduler ENT MSMHNiagara Falls, NYSummary: This position works as part of a team responsible for effectively scheduling surgical procedures, diagnostic procedures, appointments, and data entry of required information for ENT Surgery at Niagara Ambulatory Center (NAC), Sisters of Charity Hospital, Sweet Home Ambulatory Center, and affiliated system facilities in a consistent and timely manner. The post holder will work closely with patients and relatives, health care professionals, physicians, department managers and administrative staff both within and outside the organization.
Senior Administrative Assistant (Onsite- Buffalo, NY) M&T Bank CorpSenior Administrative Assistant (Onsite- Buffalo, NY)Buffalo, NY$20.55–$34.25 / hourInteract professionally with Bank executive management, senior leadership and applicable committee members, responding timely to questions and/or issues on organizational matters. This role blends strong traditional administrative support with advanced organization skills, critical thinking, and the ability to manage complex information, materials and workflows.
Administrative Assistant J&Ds Sealtech CorpAdministrative Assistantbuffalo, NYMust be able to work independently ,solve problems ,at least one year experience in administrative setting .Valid drivers license ,reliable transportation. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Medical Office Administrative Assistant (35163) Buffalo Hearing & Speech Center IncMedical Office Administrative Assistant (35163)West Seneca, NYDay to day duties include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving DME, completing billing and documentation processes for DME in the electronic patient health records. This role serves as a liaison between patients, families, and insurance providers to help ensure patients receive the support, equipment, and accessories they need.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta SonicConstruction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, New YorkDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonTonawanda, NYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Construction Administrative Assistant (On-Site - Buffalo, NY) Delta Sonic Car Wash Systems, Inc.Construction Administrative Assistant (On-Site - Buffalo, NY)Buffalo, NY$23–$27 / hourPart timeDue to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.
SRO Administrative Assistant DePaulSRO Administrative AssistantBuffalo, New York$21–$21.30 / hourThe SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
Administrative Assistant (Assisted Living) DePaulAdministrative Assistant (Assisted Living)Cheektowaga, New York$18–$18.30 / hourWork Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.
Administrative Assistant DaVita IncAdministrative AssistantAmherst, NY$18.50–$29 / hourNew York Non-exempt: New York City and Long Island: $17.00/hour, Nassau, Suffolk, and Westchester counties: $17.00/hour, Remainder of New York state: $16.00/hour. Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.
NewClinical Administrative Assistant Hospice BuffaloClinical Administrative AssistantBuffalo, NY$21.25–$35 / hourGraduate of an accredited School of Licensed Practical Nursing with current LPN licensure or completion or an accredited Medical Assistant program with current MA certification in the State of New York, or relevant experience determined to be approximately equivalent. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.
Administrative Assistant Neighborhood Health Center of WNY IncAdministrative AssistantBUFFALO, NYIf you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each persons individual story - consider joining us at Neighborhood! About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region.
Quality Engineer I Integer Holdings CorpQuality Engineer IAlden, NY$64,350–$85,800 / yearInteger is a global organization providing innovative, high-quality technologies and manufacturing to Medical Device OEM's (original equipment manufacturers) to enhance the lives of patients worldwide and a provider of high-end niche batteries for specialized applications in the energy, military, and environmental markets. Strategy Alignment through Site Hoshin Plans, Quality Plans, Validation master plans, associated quality improvement imperatives, and regular updates to QA/RA weekly and monthly metrics, supporting the journey to differentiated quality.
Administrative Assistant - College of Education Niagara UniversityAdministrative Assistant - College of EducationNYIts close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge.
Receptionist Administrative Assistant Milton CATReceptionist Administrative AssistantTonawanda, NY$20–$21 / hourThe Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, as well as performing additional clerical duties. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton CAT can meet your needs!
Administrative Assistant I Terracon Consultants IncAdministrative Assistant ICheektowaga, NYExplore our Careers site to learn more about life at Terracon and sign up for job alerts to be notified of new opportunities. System Updates: From May 7 to May 11, our job postings will be temporarily offline as we upgrade our systems for a better candidate experience.
Administrative Assistant, Western NY New York State Thruway AuthorityAdministrative Assistant, Western NYBuffalo, NY$48,925–$51,000 / yearWORK PERFORMED: Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested. Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.
Administrative Assistant 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS)Buffalo, NY$47,695–$58,447 / yearMinimum Qualifications For appointment via NY HELPS: To journey-level title: Two years of experience* in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.