Louisville, KY10 days ago
Responsibilities: • Assist the Director of Sales in preparing proposals, contracts, and sales presentations for prospective clients and groups • Create and manage group room blocks in the hotel's reservation system • Prepare and distribute Banquet Event Orders (BEOs) to ensure clear communication of event details • Assist with meeting room setup and preparation to ensure spaces are ready and aligned with client expectations • Coordinate with operations teams to ensure accurate execution of group bookings, meetings, and special requests • Support reservation activities, including entering bookings, updating records, and assisting guests as needed • Maintain organized sales files, client databases, and reporting systems • Respond promptly to inquiries from clients, guests, and internal departments • Assist with sales tracking, reporting, and administrative projects • Provide general administrative support to the sales team, including scheduling and correspondence • Deliver excellent customer service to internal and external stakeholders Qualifications: • Previous hospitality experience preferred but not required • Strong organizational skills and attention to detail • Excellent written and verbal communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to multitask and prioritize in a fast-paced environment • Positive attitude and team-oriented mindset • Interest in pursuing a career in hotel sales or hospitality management. • Assist the Director of Sales in preparing proposals, contracts, and sales presentations for prospective clients and groups • Create and manage group room blocks in the hotel's reservation system • Prepare and distribute Banquet Event Orders (BEOs) to ensure clear communication of event details • Assist with meeting room setup and preparation to ensure spaces are ready and aligned with client expectations • Coordinate with operations teams to ensure accurate execution of group bookings, meetings, and special requests • Support reservation activities, including entering bookings, updating records, and assisting guests as needed • Maintain organized sales files, client databases, and reporting systems • Respond promptly to inquiries from clients, guests, and internal departments • Assist with sales tracking, reporting, and administrative projects • Provide general administrative support to the sales team, including scheduling and correspondence • Deliver excellent customer service to internal and external stakeholders .