TEMPORARY

FULL_TIME

CONTRACTOR

YEAR

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

Job Title: Administrative Assistant IIILocation: Remote (Sacramento/SF , CA)Schedule: Contract - Fulltime (40 hrs / week)Duration: 6 monthsKey Focus: High-level administrative, logistical, and operational support for CARE Act in-person conveningPosition Overview:The CARE Act team is seeking an Administrative Assistant III to provide high-level administrative, logistical, and operational support to the Analyst IV leading the CARE Act in-person convening. This role is critical in ensuring smooth planning, coordination, and execution of all event-related activities within a fast-paced and collaborative environment.Minimum Qualifications:Education Required: Bachelor’s DegreeExperience Required: 2–4 years, preferably in public sector administrative roleMicrosoft Office: Advanced: mail merge, formulas, basic charts and formsOrganizational skills: Scheduling, logistics coordination, procurement tracking, multi-step workflowsIndependence: Ability to work with minimal directionDeadline management: Manage competing deadlines in fast-paced environmentCommunication: Excellent written and verbal, internal/external stakeholdersProject management: Experience managing time-sensitive projectsOffice environment: Mid- to large sized office support experienceTravel coordination: Setting up and coordinating travel plansKey ResponsibilitiesEvent Planning & Logistics: Scheduling planning meetings, venue research, vendor response tracking, travel arrangements, lodging blocks, accessibility needsCurriculum & Materials: Compiling agenda drafts, handouts, training materials, formatting, proofingCommunication & Coordination: Participant outreach, confirmation emails, distribution lists, tracking questions from court partners and vendorsProject Support & Tracking: Maintain timelines, status trackers, action logs, shared folders, budget tracking (invoices, vendor forms)On-Site Event Support: Registration desk, material distribution, room setup, technology coordination, troubleshootingFull Jd: The CARE Act team is seeking an Administrative Assistant III to provide high level administrative, logistical, and operational support to the Analyst IV responsible for leading the CARE Act in person convening. This position will help ensure smooth planning, coordination, and execution of all event related activities. The role requires exceptional organization, communication, and attention to detail, supporting a fast moving and collaborative team environment.Event Planning & Logistics Support• Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs.• Assist with venue research, data gathering, and logistics documentation to support Analyst IV’s site selection and RFP process.• Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances)• Coordinate travel arrangements, lodging blocks, accessibility needs, and day of operational supports.Curriculum & Materials Preparation• Provide administrative assistance in compiling agenda drafts, session handouts, training materials, and participant packets.• Support formatting, proofing, and preparing convening documentation for leadership review.Communication & Stakeholder Coordination• Serve as a coordination hub for communications between the Analyst IV, CARE Act team members, CFCC leadership, and external partners.• Manage participant outreach, confirmation emails, distribution lists, and pre event updates.• Track questions, requests, and follow ups from court partners and vendors.Project Support & Tracking• Maintain project timelines, status trackers, and action logs to support Analyst IV oversight of the full convening lifecycle.• Organize and maintain shared folders, agendas, minutes, and event planning archives consistent with CFCC workflow norms reflected in internal staffing and team structures• Support budget tracking tasks such as processing invoices, vendor forms, and procurement documentation.On Site Event Support• Assist with registration desk management, material distribution, room setup, technology coordination, and troubleshooting during the convening.• Provide direct logistical support to presenters, facilitators, and attendees.  Bachelor’s Degree and 2-4 years of experience, preferably in the public sector in an administrative role.Knowledge, Skills and Abilities• Advanced knowledge of Microsoft Office including: mail merge, formulas, and the creation of basic charts and forms• Strong organizational and time‑management skills to handle scheduling, logistics coordination, procurement tracking, and multi‑step workflows for the CARE Act convening• Ability to work independently with minimal direction.• Ability to manage competing deadlines in a fast‑paced environment and support staff whose workloads are already at capacity.• Excellent written and verbal communication skills to interact with internal and external stakeholders and prepare meeting or event materials.• Experience in managing various time[1]sensitive projects.• Ability to demonstrate effective communication and written skills at various levels.• Experience in supporting a mid- to large sized office environment.• Effective organization and time management skills.• Experience setting up and coordinating travel plans

Aroha Technologies

ADMINISTRATIVE ASSISTANT III

Administrative Skills

Analysis Skills

Billing

Budget Management

Calendar Management

Communication Skills

Data Collection

Detail Oriented

Documentation

Event Management

Government

Identify Issues

Leadership

Logistics

Microsoft Office

On Site Support

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Proofreading

Public Administration

Purchasing/Procurement

Request for Proposals (RFP)

Schedule Development

Support Documentation

Team Player

Technical Leadership

Time Management

Travel Planning

Vendor/Supplier Evaluation

Vendor/Supplier Selection

Writing Skills

monster

FEED

Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serve by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience.

Pet Food Express is seeking an HR professional with a passion for improving systems, streamlining workflows, and bringing big ideas to life. Reporting to the HR Manager, Employee Experience, you’ll support various HR functions as needed including store Recruiting, Employee Relations, and Onboarding. You'll also lean heavily into project management and collaborate with a small but mighty HR team to plan and execute key initiatives from start to finish that elevate the HR department and employee experience. If you love building efficient systems, managing change, driving progress, and making an impact on the overall productivity of the department, we’d love to hear from you! Please Note: This position is a hybrid role, involving on-site work at our corporate headquarters in Concord, CA. Candidates who are fully remote or outside of reasonable commuting distance will not be considered at this time. Responsibilities: HR Operations & Documentation: <ul><li>Support core HR functions: full-cycle recruiting, onboarding, new hire orientation, employee newsletter, education, and employee relations.</li><li>Manage shared HR platforms like HelpScout, SharePoint, OneDrive, PayFactors, and PerformYard to maximize department productivity and organization.</li><li>Develop and maintain comprehensive project documentation including SOPs, schedules, and reports.</li><li>Create and maintain dashboards to report on key HR metrics (e.g., turnover, time to fill).</li></ul>Collaboration & Coordination:<ul><li>Work closely with senior HR leaders to translate high-level ideas into executable projects.</li><li>Coordinate with HR teammates and stakeholders to ensure alignment with department goal and complete tasks as assigned. </li><li>Serve as a resource for process knowledge and documentation to ensure consistency across the team and the team’s development of new skills and methods.</li></ul>Project & Change Management:<ul><li>Execute long-term HR project management plans related to HR initiatives, ensuring smooth transitions and employee adoption.</li><li>Identify process bottlenecks, propose solutions, and execute fixes directly.</li><li>Track and communicate project progress, potential issues, and outcomes to senior HR leaders.</li></ul>Qualifications:<ul><li style="margin-bottom:11px">5+ years of experience in HR, including recruiting responsibilities and project coordination experience.</li><li style="margin-bottom:11px">Strong organizational and project management skills, comfortable being a self-starter and change agent.</li><li style="margin-bottom:11px">Ability to balance strategic thinking, high sense of urgency, with attention to detail and follow-through.</li><li style="margin-bottom:11px">Experience with HR systems and platforms (ATS, HRIS, document management tools).</li><li style="margin-bottom:11px">A proactive, collaborative, and solutions-oriented mindset with a passion for process improvement.</li><li style="margin-bottom:11px">Excellent communication skills, with the ability to communicate effectively with stakeholders at all levels.</li></ul>PFE Perks:<ul><li>Pet Friendly Workplace: Bring your well-behaved pup!</li><li>Grow with us: Many potential career paths and options for advancement within the company</li><li>Generous in-store employee discount that extends to your family</li><li>A full range of health insurance options: Medical, dental, vision, life, long-term disability insurance. FSA and HSA options.</li><li>401(k) plan with employer match</li><li>Get Rewarded: Employee referral bonuses.</li><li>Rest and Relax: Competitive Paid Time Off</li></ul>The salary range for this position is expected to be $73,000/yr - 75,000/yr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience. About the Company Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serve by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.Powered by JazzHR

Pet Food Express

HR Generalist

Change Management

Disability Insurance

Document Management

Employee Orientation

Employee Relations

Follow Through

HRIS/HRMS

Health Insurance

Human Resources

Human Resources Management

Human Resources Planning

Legal

Metrics

Microsoft SharePoint

Newsletter

Onboarding

Philosophy

Process Development

Process Improvement

Productivity Management

Project Planning

Project/Program Coordination

Reporting Dashboards

Staff Training

Standard Operating Procedures (SOP)

Systems Administration/Management

partner JazzHR

UNKNOWN

The analyst translates business requirements into scalable solutions, manages change initiatives to boost adoption, and delivers clear, insightful communications to HR, Finance, and company leadership. The Senior People Information Systems Analyst oversees configuration, integrations, data integrity, system optimization, reporting, and user support within Calyxo's People technology platform.

<div class="content-intro">Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.</div>Summary:  The Senior People Information Systems Analyst oversees configuration, integrations, data integrity, system optimization, reporting, and user support within Calyxo's People technology platform. Beyond maintaining the smooth daily operation of these systems, this role is responsible for developing executive-level dashboards with automated updates, setting up data quality standards and governance, and ensuring robust data management. The analyst translates business requirements into scalable solutions, manages change initiatives to boost adoption, and delivers clear, insightful communications to HR, Finance, and company leadership.  This hybrid position is based in Pleasanton, CA, but we are open to fully remote candidates located on the West Coast who are an ideal fit for the role. In This Role, You Will: HRIS & Systems Administration <ul><li>Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data. </li><li>Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations. </li><li>Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls. </li><li>Own HRIS incident resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation. </li></ul>Data Management & Compliance <ul><li>Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems. </li><li>Ensure HR data practices and system configurations meet policy, privacy, and audit requirements. </li><li>Support internal/external audits with evidence and remediation plans. </li><li>Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts. </li></ul>Process Improvement & Automation <ul><li>Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding). </li><li>Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk. </li><li>Drive change management for new features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption. </li></ul>Data Analytics & Reporting <ul><li>Collect, clean, reconcile, and analyze HR data from various sources, including HRIS, ATS, Benefits, payroll, and other relevant databases. </li><li>Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors. </li><li>Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles. </li><li>Build, customize, and automate reports to meet the needs of different stakeholders, including HR leadership, department managers, and executive teams. </li><li>Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners. </li><li>Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks. </li><li>Continuously improve reporting processes and data visualization techniques to enhance user experience and data comprehension. </li></ul>Enablement & Vendor Management <ul><li>Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles. </li><li>Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs. </li></ul>Who You Will Report To: <ul><li>Director, People Operations </li></ul>Requirements: <ul><li>Bachelor's degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred. </li><li>8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments. </li><li>Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon. </li><li>Advanced Excel skills; comfort with structured data and report automation. </li><li>Clear written/verbal communication; ability to translate technical concepts for non-technical users. </li><li>High attention to detail, strong problem-solving, and project management skills. </li><li>Experience working in a fast-paced, high-growth company with evolving business needs. </li><li>Full-time employment </li><li>Must be able to sit for up to 8 hours/day </li><li>Compliance with relevant county, state, and Federal rules regarding vaccinations. </li></ul>What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team.  You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture.  You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.   We also offer an attractive compensation package, which includes: <ul><li>A competitive base salary range of $130,000 - $155,000 and variable incentive plan  </li></ul><ul><li>Stock options – ownership and a stake in growing a mission-driven company </li></ul><ul><li>Employee benefits package that includes 401(k), healthcare insurance and paid vacation </li></ul><div class="content-conclusion">Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth.    Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristicsLegal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer:At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:<ul><li class="x_MsoNormal">Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.</li><li class="x_MsoNormal">Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.</li><li class="x_MsoNormal">Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of firstname.lastname@calyxoinc.com. If you receive a request for information from any other domain, please contact us directly at info@calyxoinc.com to verify the legitimacy of the communication.</li></ul>We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.</div>

Hybrid Human Resources Jobs in Diamond, CA

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Hybrid Human Resources Jobs in Diamond, CA

ADMINISTRATIVE ASSISTANT III Aroha Technologies

HR Generalist Pet Food Express

Sr. People Information Systems Analyst - Pleasanton, CA Calyxo

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