Serve as the primary point of contact for public records requests in accordance with the Washington State Public Records Act (Chapter 42.56 RCW); Receive, process, and track public records requests; identify relevant departments with responsive records and determine necessary steps and timelines to ensure legal compliance; Respond to all public records requests within five business days of receipt; Coordinate with college staff to compile responsive records; Provide the Office of Information Technology (IT) with search terms for electronic records and coordinate the collection of responsive data; Assist with responses to subpoenas, litigation holds, lawsuits, warrants, and other legal records requests outside of public records; Maintain the confidentiality of data and records involved in public records requests; Develop and implement strategies to ensure records are accurate, secure, and accessible; Regularly assess internal controls, resolve deficiencies, and identify areas for improvement; Independently advise employees, supervisors, and administrators on the interpretation of local, state, and federal laws and regulations related to public records; Analyze legislation, administrative rules, and directives; provide consultation to the Vice President of Human Resources (VPHR) and Office of the President on policy and procedural updates; Consult with Assistant Attorneys General (AAGs) as requested by the VPHR or Office of the President; Oversee electronic and paper recordkeeping for the Presidents Office and HR Department, ensuring compliance with state retention requirements; Manage public records archiving processes; Respond to requests for employment data and compensation surveys from SBCTC, OFM, and other organizations; Conduct audits of employment records and resolve discrepancies; Assist with the distribution of required and annual notices; Coordinate with the VPHR on precedent-setting or high-impact issues, including potential liabilities; Maintain a tracking system for public records requests to monitor timely departmental responses; Review responsive records for exempt information and apply redactions as needed; Prepare and maintain redaction and exemption logs; Review email archives for communications responsive to requests; Ensure compliance with public records retention schedules (RCW 40.14 and Title 434 WAC); Stay current on changes in case law and legislation related to records management; update staff accordingly; Attend annual Washington Association of Public Records Officers (WAPRO) training and other relevant sessions; Manage efforts to organize, store, retrieve, and retain records supporting agency operations; Lead agency-wide initiatives to improve records management processes; Provide analysis, coordination, and oversight for records inventory, retention, and disposition activities; Continuously research and develop systems, policies, and procedures to enhance records management; Collaborate with diverse teams to implement organizational changes, improve legal compliance, reduce data duplication, and preserve records; Develop and deliver records management training and materials; Assist the Director of Compliance with updating district rules, policies, and procedures, including support for the WAC process (e.g., Title IX, records management, filing forms, tracking schedules); Manage recordkeeping for policies and procedures, including tracking revisions. Bachelors degree from an institutionally accredited college or university OR an equivalent combination of education and experience that demonstrates the candidate meets all competency requirements for this position; Demonstrated experience managing highly confidential legal documents/issues; Experience with event coordination; Demonstrated ability to manage complex schedules, budgets, and departmental initiatives; Experience working in position(s) demonstrating high-level administrative support skills, including the ability to take responsibility, display initiative, and make independent decisions; In-depth computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); proficiency in the use of other office equipment and software; Experience with event coordination; and.