Litigation Administrative Assistant - 3640038 AMS StaffingLitigation Administrative Assistant - 3640038Los Angeles, CaliforniaThis position provides direct support to multiple attorneys and requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Electronically file documents with California State and Federal Courts, including Superior, Appellate, District, and Supreme Courts.
Legal Administrative Assistant (Family Law/Matrimonial)- 3607357 AMS StaffingLegal Administrative Assistant (Family Law/Matrimonial)- 3607357CaliforniaAs a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.
NewAdministrative Assistant, Capital Markets JLLAdministrative Assistant, Capital MarketsIrvine, CAAssist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
NewAdministrative Assistant (Bilingual) Proper SolutionsAdministrative Assistant (Bilingual)Palm Desert, CAOur client, a family-owned and operated roofing company, is seeking a reliable and organized Administrative Assistant to support daily office operations. This position requires strong multitasking skills, attention to detail, and the ability to meet deadlines in a fast-paced environment.
Administrative Assistant I Pacer GroupAdministrative Assistant ILos Angeles, CAPhone and Inquiry Management: Experience answering a high volume of incoming calls, determining the nature of the request, answering general questions, and directing or escalating individuals to the appropriate department or staff member. Manages front desk operations, answers incoming phone calls, and triages students to ensure they are connected with the appropriate resources or staff.
Part-Time Administrative Assistant Insurance Service Department Sally Kim-Farmers Insurance AgencyPart-Time Administrative Assistant Insurance Service DepartmentDUARTE, CA$18–$20 / hourThis position is ideal for someone who enjoys administrative work, is highly organized, and takes pride in providing excellent customer support behind the scenes. This is a great opportunity for someone looking to gain experience in the insurance industry while working in a professional and supportive office environment.
Administrative Assistant Global Merchandising ServicesAdministrative AssistantWest Hollywood, CaliforniaThe Brand Management Assistant provides administrative, organizational, and day-to-day account support to Brand Management leadership, primarily supporting the VP Brand Management and Senior Brand Manager, with occasional office tasks and administrative support to the COO and CEO. Manage competing priorities using a daily/weekly priority tracking system that lists requests from the VP/Senior Brand Manager, executive leadership (CEO/COO), and cross-departmental teams.
Contract & Pricing Compliance Coordinator – Remote! JobotContract & Pricing Compliance Coordinator – Remote!Temecula, CARemote$24–$25 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a great fit for someone with experience in contract administration, pricing, billing, reconciliation, accounts receivable, customer accounts, or healthcare/pharmaceutical operations.
Construction Accounting Coordinator Vaco LLCConstruction Accounting CoordinatorLos Angeles, CA$70,000–$80,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. This position will work closely with Controllers, Project Managers, subcontractors, vendors, and other project stakeholders to ensure accurate billing, timely payments, proper job costing, and complete project documentation.
NewAdministrative Assistant JobotAdministrative AssistantLos Angeles, CA$24–$28 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Join us in this exciting role where you will be a crucial part of our team, assisting in the delivery of top-notch financial consulting services to our esteemed clients.
NewAdministrative Assistant / Logistics Coordinator Vaco LLCAdministrative Assistant / Logistics CoordinatorSan Diego, CADetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewAdministrative Assistant Vaco LLCAdministrative AssistantFoothill Ranch, CADetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewHealthcare Administrative Assistant JobotHealthcare Administrative AssistantLos Angeles, CA$21–$31 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Please note that this role is not patient-facing and is not suitable for PSRs, front desk staff, call center representatives, patient access coordinators, claims examiners, or clinically focused coordinators.
NewSenior Administrative Assistant Vaco LLCSenior Administrative AssistantIrvine, CADetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Administrative Assistant Elite One CapitalAdministrative AssistantSacramento, CAResponsibilities include managing client files, coordinating appointments, tracking pending items, assisting with internal processes, and supporting overall office operations. With over 75 years of combined business and advising experience in the marketplace, our team brings a deep understanding of financial strategies, client service, and long-term planning.
Accounts Receivable/Student Accounts Coordinator Samuel Merritt UniversityAccounts Receivable/Student Accounts CoordinatorOakland, CaliforniaJob Description Summary: An accounts receivable/student accounts coordinator (AR/SAC) provides a full range of customer service to students related to their student accounts to ensure billing, financial aid, and payment transactions are accurately processed and recorded. Additionally, the AR/SAC monitors the aging report of student accounts, reaches out to students to attempt to resolve past due accounts, and submits requests to move severely delinquent accounts to collections.
Construction Accounts Receivable Specialist GpacConstruction Accounts Receivable SpecialistRiverside, CA27–30Related Titles: Accounts Receivable Specialist, Construction Billing Specialist, Billing Specialist, Project Billing Specialist, Construction Accounting Specialist, Project Accountant, Project Accounting Coordinator, Billing Coordinator, Accounts Receivable Coordinator, Contract Billing Specialist, Service Billing Specialist, Construction Accountant. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990.
NewAccounts Payable Supervisor AXSAccounts Payable SupervisorLos Angeles, CA$75,000–$82,219.75 / yearWe are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Since our founding in 2011, we've consistently pushed the industry forward and improved experiences for fans, making it easier than ever to discover events, find the perfect seats, and enjoy unforgettable live entertainment, and we continue to lead the evolution of our industry today.
NewAdministrative Assistant / Bookkeeper & Proposal Coordinator SY LEE ASSOCIATESAdministrative Assistant / Bookkeeper & Proposal CoordinatorGlendale, CAPart timeClient payment follow-up: Proactively contact clients by email and phone regarding overdue invoices, request payment dates, track payment commitments, and keep management informed of unresolved balances. Strong proficiency in Microsoft Office, especially Word, Excel, and PowerPoint including document formatting, spreadsheet formulas and reporting, presentation layouts, and email management.
Senior Billing Coordinator Ropes & Gray LLPSenior Billing CoordinatorLos Angeles, CA$77,000–$117,450 / yearUpdate Pricing team of any newly discovered alternative fee arrangements for review and ultimate disposition Assist with the application of unidentified cash receipts Create and maintain documentation of procedures, deadlines and other client and lawyer preferences related to billing Review new matter notification emails and ensure matters in 3E are updated accordingly Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and cash receipts Support client and partner requests for accrual information that is timely and accurate Other related duties as assigned. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.