NewOffice Manager Steinbacher Goodall & YurchakOffice ManagerWyalusing, PAWorking collaboratively with the Director of Operations and firm partners, this position plans, directs, and coordinates daily office operations while providing leadership across human resources, staff development, internal processes, facilities coordination, and special projects. Steinbacher, Goodall & Yurchak is seeking an organized, people‑centered, and growth‑minded Office Manager to lead operations for our Wyalusing/Wysox and Wilkes‑Barre office locations, with travel between offices as needed.
Preschool Office Administrator - Immediate Hire Chesterbrook AcademyPreschool Office Administrator - Immediate HireMalvern, PA$19–$21Chesterbrook Academy Preschool is seeking a dedicated and organized Preschool Office Administrator who is passionate about early childhood education and ready to take the next step in their leadership journey. Spring Education Group’s Early Childhood Education Division includes nearly 150 schools offering services from infant care through Pre-K/K programs, as well as summer camp and after-school programs.
NewBranch Office Administrator Edward JonesBranch Office AdministratorClarion, PAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
NewOffice Administration / HR Support Bi-Lingual Abacus CorporationOffice Administration / HR Support Bi-LingualMiddletown, PAThis role plays a key part in supporting employees, maintaining accurate records, and assisting with onboarding, training, and payroll processes. Abacus Corporation is a family-owned staffing leader with 80+ years of experience, providing modern workforce solutions nationwide.
Office Administration Specialist Staffing Service USAOffice Administration SpecialistLancaster, PAThis role offers a structured work environment with a variety of administrative responsibilities, including payment processing, report generation, file management, and customer support. A growing professional services organization is seeking a detail-oriented Office Administration Specialist to support both client service and operational functions.
Medical Office Associate I - Radiology Administration Penn State Milton S Hershey Medical CenterMedical Office Associate I - Radiology AdministrationHershey, PAPenn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below: Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.
Manager, Finance Administration Chubb LtdManager, Finance AdministrationPhiladelphia, PAThe company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. Coordinate with executives and management for complex scheduling, confidential communications, event planning, and execution of strategic initiatives, while fostering a positive office environment.
Home Office Administrator East Coast FacilitiesHome Office AdministratorAllentown, Pennsylvania$42,000–$55,000 / yearEast Coast Facilities, Inc. (or “ECF”) is a leading provider of self-performed facility maintenance services, delivering high-quality solutions—including snow and ice removal, landscaping, and repair services—to commercial, industrial, and institutional clients across key U.S. markets. Regional coordination — serve as the primary liaison between the ECF Home Office and regional Branch Administrators, coordinating HOF-initiated requests, cross-functional initiatives, policy communications, and company events to ensure consistent information flow and follow-through across all regions.
US Squash Seeks Director of Administration and Executive Assistant US SquashUS Squash Seeks Director of Administration and Executive AssistantPhiladelphia, PAOur purpose is to lead, inspire, and unite squash in the United States by growing participation, positively impacting lives, driving competitive excellence, and supporting a strong and collaborative organizational culture. US Squash is seeking an organized and proactive Executive Administrative Director to provide administrative, operational, and financial support across the organizations management team.
Office Administrator Techstra SolutionsOffice AdministratorPittsburgh, PennsylvaniaTechstra Solutions, a Technology Consulting & Resourcing firm, is looking for an Operations focused Office Administrator to join our team in our Pittsburgh’s east end office (Squirrel Hill area). Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases.
Office Administrator/Executive Assistant CP EngineersOffice Administrator/Executive AssistantState College, PAAs an Office Operations Administrator in our State College, PA office, you will play a key role in maintaining efficient day-to-day operations while supporting local leadership and staff. With over forty years of experience, CP Engineers delivers innovative solutions in site/civil, water/wastewater, municipal, MEP, and construction management and administration services.
Private Credit Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Credit Fund Accounting & Administration, Assistant Vice PresidentPAWe truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. IFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to hedge funds and private equity funds.
Administrator, Office Barry Callebaut AGAdministrator, OfficeEddystone, PAVendor & Contract Coordination: Serve as primary contact for office-related vendors (uniforms, PPE, vending, water services, printers, office supplies); place orders, receive and distribute materials, track usage, approve invoices, and troubleshoot service issues. Visitor & Event Coordination: Manage visitor scheduling and logistics using tracking forms; prepare PPE and site access; plan and execute events ranging from small office gatherings to large multi-day conferences and celebration events.
NewExecutive Assistant - Administration Tower HealthExecutive Assistant - AdministrationPhiladelphia, PennsylvaniaFull timeOverview: St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties. Christopher’s Hospital for Children is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to executive leadership in a dynamic healthcare environment.
Director of Administration Partners for QualityDirector of AdministrationWilkinsburg, PennsylvaniaFull timeThis role takes ownership of planning, organizing, and executing a broad range of initiatives and projects—including event coordination, meeting logistics, and process improvement initiatives assuring they are completed on time, within scope, and aligned with strategic priorities. Responsibilities: The Director of Administration serves as a key liaison supporting organizational operations and acts as a trusted administrative partner to the Executive Director and Senior Leadership Team who discretely manages confidential information.
Office Admin Impact MHC Management LLCOffice AdminMount Pleasant, PAWe are seeking an Office Administrator to join our team and provide administrative support to ensure efficient operation of the office. The office admin will be responsible for handling a variety of tasks to support the office staff and keep the office running smoothly.
Director of Administration Compass Business Solutions IncDirector of AdministrationCanonsburg, PA$125,000–$140,000 / yearEssential Responsibilities: Accounting & Bookkeeping: Support outsourced fractional CFO with accounting functions including accounts receivable, accounts payable, reimbursement processing, bank accounts and credit card statement reconciliation, and preparation of financial and capital account reports. You will partner closely with firm leadership, the outsourced fractional CFO, and external service providers to ensure efficient business operations, accurate financial processes, regulatory compliance, and exceptional organizational support across the firm.
Tax Administration Manager BDO USA PCTax Administration ManagerPittsburgh, PA$75,000–$90,000 / yearThis position works with the Tax Administration Senior Manager to ensure tax administrative processes are followed in compliance with firm policies and procedures, state, and federal regulations and notifies Tax Administration Senior Manager of potential concerns or risk associated with tax processing. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm's success, with no employee contributions.
Private Equity, Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Equity, Fund Accounting & Administration, Assistant Vice PresidentPA$90,000–$157,500 / yearIFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to Hedge Funds and Private Market Funds. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with the waterfall provisions, and processing capital events such as capital calls and distributions.
Office Administrator Mast Roofing & ConstructionOffice AdministratorOley, PAFull timeAs an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company. Mast Roofing & Construction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism.
Office Manager/Executive Assistant Cosurac ContractorsOffice Manager/Executive AssistantSkippack, PAGreat opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
NewReal Estate Administration Manager - AVP Orrstown Financial Services, Inc.Real Estate Administration Manager - AVPYork, PASkills: Basic knowledge of lending procedures, documentation, and systems; understanding of appraisal and real estate loan administration principles, theories, and concepts; interpersonal and communication skills, both verbal and written; organizational, problem solving and analysis skills; ability to meet deadlines and multi-task; time management skills; sound judgment and decision-making ability; personal computer skills to include MS Office, including word processing and spreadsheets; knowledge of compliance with federal and state regulations pertaining to the banking industry with particular emphasis on appraisal regulations and guidelines. The Real Estate Administration Manager manages the Bank's real estate secured loan and construction loan monitoring processes to ensure compliance with Bank policy and procedures, and applicable regulations; coordinates the ordering and review of appraisals, real estate evaluations, environmental due diligence, inspections, and other third-party reports; is responsible for the monitoring of construction loans.
Clinical Administration Coordinator Ocugen IncClinical Administration CoordinatorMalvern, PAThis role serves as a key administrative partner to the CMO and Clinical leadership team by managing schedules, coordinating meetings and travel, supporting departmental operations, preparing materials and communications, and assisting with cross-functional coordination and logistics. The Clinical Administration Coordinator provides high-level administrative and operational support to the Chief Medical Officer and the Clinical organization to ensure efficient day-to-day operations, coordination, communication, and organizational effectiveness across the department.
Construction Office Administrator Prudent EngineeringConstruction Office AdministratorKing of Prussia, PA$65,000–$85,000Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.
Office Administrator DexterOffice AdministratorCarlisle, PAEmploying state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved over 65 years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service. At Dexter, we manufacture and distribute axles, accessories, and towing components primarily serving the commercial trailer, RV, marine, agriculture, and manufactured housing markets.
Director of Administration Compass Business SolutionsDirector of AdministrationCanonsburg, PennsylvaniaAccounting & Bookkeeping : Support outsourced fractional CFO with accounting functions including accounts receivable, accounts payable, reimbursement processing, bank accounts and credit card statement reconciliation, and preparation of financial and capital account reports. You will partner closely with firm leadership, the outsourced fractional CFO, and external service providers to ensure efficient business operations, accurate financial processes, regulatory compliance, and exceptional organizational support across the firm.
Space Administration Manager University of PennsylvaniaSpace Administration ManagerPhiladelphia, PA$57,500–$75,000 / yearLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Serving as a valuable connector and representative of the Dean''s Office, the Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units.
Senior Associate, Retirement Plan Administration VestwellSenior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Office Admin Impact CommunitiesOffice AdminPAJob Summary: We are seeking an Office Administrator to join our team and provide administrative support to ensure efficient operation of the office. The office admin will be responsible for handling a variety of tasks to support the office staff and keep the office running smoothly.
Executive Assistant - Administration Penn State Milton S Hershey Medical CenterExecutive Assistant - AdministrationHershey, PAPenn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below: Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). Builds and maintains effective working relationships with leaders across Penn State Health and Penn State College of Medicine, serving as a trusted liaison in resolving administrative issues on behalf of the Executive.
Executive Assistant - Administration Tower Health Medical GroupExecutive Assistant - AdministrationPhiladelphia, PAAdditionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.
Director, Lease Administration Jones Lang LaSalle IncDirector, Lease AdministrationPittsburgh, PAAs a Lease Administration Manager, you will be responsible for managing multiple teams which are providing a full scope of Lease Administration services for clients including: Serving as Executive Relationship manager and point of client escalations. The ideal candidate will have a bachelor's degree with at least 10 years of work experience in Lease Administration, advanced knowledge of Real Estate Accounting practices or Property Management (of which at least 5 years is Lease Administration or closely related).
NewOGC | Manager - Legal Administration DeloitteOGC | Manager - Legal AdministrationPhiladelphia, PA$93,000–$191,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Manages the professional indemnity insurance notification process for reporting of U.S. claims/circumstances to representatives of the Deloitte U.S. Entities' insurance carriers which includes significant interaction with OGC partners/principals and Risk Management.
Coordinator, Administration Support Mondelez International IncCoordinator, Administration SupportPA$97,300–$133,815 / yearWe have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country. As a Logistics National Coordinator, you will serve as a central operations partner for the logistics organization, which will include providing executive admin support to the VP of Logistics, coordinating national events, and owning select national programs (e.g., uniforms, BIP nonunion incentives, COUPA, engagement activities).
Senior Director, Research Administration University of PennsylvaniaSenior Director, Research AdministrationPA$110,500–$164,500 / yearServing as the principal departmental representative with PSOM central offices (e.g., Research Services, Office of Clinical Research, Office of General Counsel), the Senior Director directs and sustains high-impact partnerships with Division Chiefs and Directors of Division Administration to enable portfolio growth, support timely onboarding of new faculty, and develop scalable, high-performing support models aligned with DOS strategic priorities. In close partnership with the DOS Chair, Vice Chairs of Research, COO, and CFO, the Senior Director provides strategic oversight and financial stewardship of all research funding streams including grants, contracts, endowments, gifts, and PSOM funds, and holds ultimate accountability for compliance with sponsor, federal, and institutional requirements.
Manager of Administration Allegheny CountyManager of AdministrationPittsburgh, PAThe Manager of Administration is responsible for the supervision and overall management of the business office and administration staffing supplyinventory control and financial and budgetary functions of the Allegheny County Jail in accordance with the County and Jail policies and procedures. The Manager of Administration reports to the Deputy Warden of Administration and supervises all subordinates.
Vice President, Finance & Administration/Treasurer Delaware County Community College Educational FoundationVice President, Finance & Administration/TreasurerPAThe Vice President of Finance and Administration/Treasurer (VPFA) serves as the institution's Chief Financial Officer and is a key member of the executive leadership team, and chief advisor to the President on all matters related to the management and oversight of business and financial affairs of the College. Delaware County Community College (DCCC), designated Top Workplace by The Philadelphia Inquirer, is looking for a experienced, dynamic Vice President for Finance & Administration/Treasurer to join our team of diverse higher education professionals who are committed to student success.
Senior Associate, Retirement Plan Administration Vestwell Holdings Inc.Senior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell''s platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Supv, Asst Clinical Manager RN - Nursing Administration - Full Time Guthrie ClinicSupv, Asst Clinical Manager RN - Nursing Administration - Full TimeSayre, PAResponsible to develop and coordinate, with assistance of the clinical manager / director, clinical educator, and/or clinical nurse specialist, department competencies, educational programs, new employee orientation, and annual skills labs. Collaborates with the clinical manger / director and assistant clinical managers, clinical supervisors / clinical coordinators / charge nurses, patient care staff and informal leaders in these efforts.
NewTechnical Learning Metrics and Evaluation Specialist II, GMP Training Administration Iovance Biotherapeutics IncTechnical Learning Metrics and Evaluation Specialist II, GMP Training AdministrationPhiladelphia, PAGeneral GMP Training support activities: Provides ad hoc and scheduled training reports and other metrics reports from the LMS for functional groups and/or department leadership including provision of training data for audits and executive leadership. Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.
Adjunct Faculty - Master of Healthcare Administration Gannon UniversityAdjunct Faculty - Master of Healthcare AdministrationErie, PAIn addition to the doctoral degree, candidates having either prior teaching experience and/or professional experience in healthcare administration/management will be given preference. Required qualifications and specific needs are as follows: Ideally candidates will hold a doctoral degree in healthcare administration, healthcare management, or related field.
Adjunct Faculty - Masters of Business Administration, Business Analytics Gannon UniversityAdjunct Faculty - Masters of Business Administration, Business AnalyticsErie, PAGannon University's Dahlkemper School of Business continually accepts applications for adjunct faculty in the on-site Masters of Business Administration (MBA) program with a focus in Business Analytics. Candidates must successfully execute on the overall program objectives (below) as well as specific course outcomes: Identification of external variables and technological factors that influence business performance and operations.
Loan Processor 1 - Mortgage Administration FNB CorpLoan Processor 1 - Mortgage AdministrationPittsburgh, PAEnters data into the Loan Origination System (LOS) and ensures appropriate documentation and data entry occur in order to ensure an accurate underwriting determination in an accurate and timely manner. Collects and reviews sales contracts, credit reports, Internal Revenue Service (IRS) returns, construction plans and specifications, appraisals, title commitments, flood certificates, etc.
Associate Director, Gift Administration Bucknell UniversityAssociate Director, Gift AdministrationLewisburg, PAExperience that demonstrates the ability and commitment to learn how to use a variety of computer-based programs and platforms to perform essential job duties such as Microsoft Office Suite, Google Suite, CRM database functions and other web-based tools. Gift Documentation and Fund Support: Proactively manage the full lifecycle of gift documentation, ensuring donor agreements are drafted, reviewed, and maintained in alignment with donor intent, institutional policy, and regulatory requirements.
OGC | Manager - Legal Administration Deloitte Touche Tohmatsu LtdOGC | Manager - Legal AdministrationPhiladelphia, PA$93,000–$191,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.
Office Administrator Caliber Collision CentersOffice AdministratorPittsburgh, PAAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Local Office Administrator Terracon Consultants IncLocal Office AdministratorBlue Bell, PASupport local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. Essential Roles and Responsibilities: Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
Analyst, Kroll Settlement Administration Kroll, LLCAnalyst, Kroll Settlement AdministrationPhiladelphia, PARemote$25–$27 / hourAs a settlement administrator, we are responsible for notifying potential class members, reviewing and processing claim forms filed by individuals and entities, calculating losses, auditing claims to determine the extent of the damages incurred and processing and distributing funds to eligible class members under the court's direction. Kroll Settlement Administration, part of Kroll's Business Services division, is the leader in cutting-edge technology and consulting services for class action, mass tort, regulatory remediation and government claims administration.
Office Manager, Operations Coordinator (Wealth Management) TheMasonGroupOffice Manager, Operations Coordinator (Wealth Management)PennsylvaniaThis role is critical to supporting wealth advisors, financial planners, and their clients by ensuring seamless day-to-day operations, precise scheduling, reliable technology workflows, and well-documented processes. The Senior Office Administrator will act as the “glue” of the firm , partnering closely with advisors, leadership, staff, and external consultants to keep the office, technology, and client experience running smoothly, consistently, and securely.
Administrative Fellow - Administration Penn State Milton S Hershey Medical CenterAdministrative Fellow - AdministrationHershey, PASUMMARY OF POSITION: Secure a broad educational and training experience in healthcare administration and management through interaction with members of the executive leadership team, clinical chairs, senior management team, and key operational management. Candidates for the Penn State Hershey Medical Center Administrative Fellowship Program should be currently enrolled in or have recently completed an accredited graduate program in health administration (MHA/MBA/MHSA) or program of a similar focus.