NewPreschool Office Administrator - Immediate Hire Chesterbrook AcademyPreschool Office Administrator - Immediate HireMalvern, PA$19–$21Chesterbrook Academy Preschool is seeking a dedicated and organized Preschool Office Administrator who is passionate about early childhood education and ready to take the next step in their leadership journey. Spring Education Group’s Early Childhood Education Division includes nearly 150 schools offering services from infant care through Pre-K/K programs, as well as summer camp and after-school programs.
NewBranch Office Administrator Edward JonesBranch Office AdministratorRichboro, PAEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Manager, Finance Administration Chubb LtdManager, Finance AdministrationPhiladelphia, PAThe company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. Coordinate with executives and management for complex scheduling, confidential communications, event planning, and execution of strategic initiatives, while fostering a positive office environment.
US Squash Seeks Director of Administration and Executive Assistant US SquashUS Squash Seeks Director of Administration and Executive AssistantPhiladelphia, PAOur purpose is to lead, inspire, and unite squash in the United States by growing participation, positively impacting lives, driving competitive excellence, and supporting a strong and collaborative organizational culture. US Squash is seeking an organized and proactive Executive Administrative Director to provide administrative, operational, and financial support across the organizations management team.
New68G Patient Administration Specialist National Guard OMD68G Patient Administration SpecialistNew Castle, DE$200–$250 / weekThrough your training, you will develop the skills and experience to enjoy a civilian career as a clerk typist, secretary, general office clerk, administrative assistant, or office manager - whether it's as a hospital administrator, or in another corporate environment. Job training for Patient Administration Specialists consists of 10 weeks of Basic Training, where you'll learn basic Soldiering skills, and seven weeks of Advanced Individual Training.
Private Credit Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Credit Fund Accounting & Administration, Assistant Vice PresidentNJWe truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. IFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to hedge funds and private equity funds.
Administrator, Office Barry Callebaut AGAdministrator, OfficeEddystone, PAVendor & Contract Coordination: Serve as primary contact for office-related vendors (uniforms, PPE, vending, water services, printers, office supplies); place orders, receive and distribute materials, track usage, approve invoices, and troubleshoot service issues. Visitor & Event Coordination: Manage visitor scheduling and logistics using tracking forms; prepare PPE and site access; plan and execute events ranging from small office gatherings to large multi-day conferences and celebration events.
NewExecutive Assistant - Administration Tower HealthExecutive Assistant - AdministrationPhiladelphia, PennsylvaniaFull timeOverview: St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties. Christopher’s Hospital for Children is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to executive leadership in a dynamic healthcare environment.
Office Manager/Executive Assistant Cosurac ContractorsOffice Manager/Executive AssistantSkippack, PAGreat opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
Private Equity, Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Equity, Fund Accounting & Administration, Assistant Vice PresidentPA$90,000–$157,500 / yearIFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to Hedge Funds and Private Market Funds. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with the waterfall provisions, and processing capital events such as capital calls and distributions.
Construction Office Administrator Prudent EngineeringConstruction Office AdministratorKing of Prussia, PA$65,000–$85,000Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.
Clinical Administration Coordinator Ocugen IncClinical Administration CoordinatorMalvern, PAThis role serves as a key administrative partner to the CMO and Clinical leadership team by managing schedules, coordinating meetings and travel, supporting departmental operations, preparing materials and communications, and assisting with cross-functional coordination and logistics. The Clinical Administration Coordinator provides high-level administrative and operational support to the Chief Medical Officer and the Clinical organization to ensure efficient day-to-day operations, coordination, communication, and organizational effectiveness across the department.
Team Lead Trust and Estate Administration City National BankTeam Lead Trust and Estate AdministrationDERemote$122,535–$208,715 / yearconservatorships, testamentary/intervivos trust, estates, revocable and irrevocable trusts, guardianships and agencies) and the implementation of trust investment policies to promote the growth and profitability of assigned offices consistent with the divisions objectives. Minimum years of experience in trust administration with strong working knowledge of all types of trusts, not limited to but including all types of family trusts, charitable trusts and special needs trusts required.
Contract Administration – Paralegal WSFS BankContract Administration – ParalegalWilmington, DE$53,744–$88,290.50 / yearThe Cash Connect Paralegal and Contract Administrator supports the legal and operational functions for the Cash Connect division, with a focus on financial services, cash logistics and armored carrier operations. Ensure contracts comply with applicable laws, industry regulations and internal policies and collaborate with internal departments (TPRM, Legal, Operations, Risk, Finance) to ensure contract terms align with business and security requirements.
Space Administration Manager University of PennsylvaniaSpace Administration ManagerPhiladelphia, PA$57,500–$75,000 / yearLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Serving as a valuable connector and representative of the Dean''s Office, the Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units.
NewOGC | Manager - Legal Administration DeloitteOGC | Manager - Legal AdministrationPhiladelphia, PA$93,000–$191,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Manages the professional indemnity insurance notification process for reporting of U.S. claims/circumstances to representatives of the Deloitte U.S. Entities' insurance carriers which includes significant interaction with OGC partners/principals and Risk Management.
Office Administrator Systimmune IncOffice AdministratorPrinceton, NJ$60,000–$80,000 / yearAlongside ongoing clinical trials, SystImmune has a robust preclinical pipeline of potential cancer therapeutics in the discover and IND-enabling stages, representing cutting-edge biologics development. It specializes in developing innovative cancer treatments using its established drug development platforms, focusing on bi-specific, multi-specific antibodies, and antibody-drug conjugates (ADCs).
Senior Associate, Retirement Plan Administration VestwellSenior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Executive Assistant - Administration Tower Health Medical GroupExecutive Assistant - AdministrationPhiladelphia, PAAdditionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.
Senior Associate, Retirement Plan Administration Vestwell Holdings Inc.Senior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell''s platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Vice President, Finance & Administration/Treasurer Delaware County Community College Educational FoundationVice President, Finance & Administration/TreasurerPAThe Vice President of Finance and Administration/Treasurer (VPFA) serves as the institution's Chief Financial Officer and is a key member of the executive leadership team, and chief advisor to the President on all matters related to the management and oversight of business and financial affairs of the College. Delaware County Community College (DCCC), designated Top Workplace by The Philadelphia Inquirer, is looking for a experienced, dynamic Vice President for Finance & Administration/Treasurer to join our team of diverse higher education professionals who are committed to student success.
Senior Director, Research Administration University of PennsylvaniaSenior Director, Research AdministrationPA$110,500–$164,500 / yearServing as the principal departmental representative with PSOM central offices (e.g., Research Services, Office of Clinical Research, Office of General Counsel), the Senior Director directs and sustains high-impact partnerships with Division Chiefs and Directors of Division Administration to enable portfolio growth, support timely onboarding of new faculty, and develop scalable, high-performing support models aligned with DOS strategic priorities. In close partnership with the DOS Chair, Vice Chairs of Research, COO, and CFO, the Senior Director provides strategic oversight and financial stewardship of all research funding streams including grants, contracts, endowments, gifts, and PSOM funds, and holds ultimate accountability for compliance with sponsor, federal, and institutional requirements.
Local Office Administrator Terracon Consultants IncLocal Office AdministratorMoorestown, NJSupport local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions. Essential Roles and Responsibilities: Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
Office Administrator SystimmuneOffice AdministratorPrinceton, NJFull timeIt specializes in developing innovative cancer treatments using its established drug development platforms, focusing on bi-specific, multi-specific antibodies, and antibody-drug conjugates (ADCs). The ideal candidate will ensure smooth day-to-day business operations, including scheduling of top-management meetings, general onboarding support, office management, compliance with company policies, and optimization of operational processes.
Salesforce Administration EcclesiastesSalesforce AdministrationNewark, DelawareMaintain and customize Sales Cloud, Service Cloud applications as well as numerous additional applications outside of Salesforce tech • Build custom reports, dashboards, and workflows. Our technology competence and business understanding ensure the efficiency, manageability, scalability, security and robustness of our clients’ IT systems, meeting all their requirements in today’s highly competitive environment.
Office Administrator - Temporary Caliber Collision CentersOffice Administrator - TemporaryNJ$20–$24 / hourAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
NewTechnical Learning Metrics and Evaluation Specialist II, GMP Training Administration Iovance Biotherapeutics IncTechnical Learning Metrics and Evaluation Specialist II, GMP Training AdministrationPhiladelphia, PAGeneral GMP Training support activities: Provides ad hoc and scheduled training reports and other metrics reports from the LMS for functional groups and/or department leadership including provision of training data for audits and executive leadership. Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.
Analyst, Kroll Settlement Administration Kroll, LLCAnalyst, Kroll Settlement AdministrationPhiladelphia, PARemote$22–$27 / hourAs a settlement administrator, we are responsible for notifying potential class members, reviewing and processing claim forms filed by individuals and entities, calculating losses, auditing claims to determine the extent of the damages incurred and processing and distributing funds to eligible class members under the court's direction. Kroll Settlement Administration, part of Kroll's Business Services division, is the leader in cutting-edge technology and consulting services for class action, mass tort, regulatory remediation and government claims administration.
OGC | Manager - Legal Administration Deloitte Touche Tohmatsu LtdOGC | Manager - Legal AdministrationPhiladelphia, PA$93,000–$191,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.
FT New Patient Coordinator- Transplant Administration Penn MedicineFT New Patient Coordinator- Transplant AdministrationPhiladelphia, PAEmployee will ensure that all new patients are well prepared for their first visit by making certain patients are being seen by the appropriate physician and specialty and that patients arrive for their appointment with all pertinent information to ensure optimal care coordination (medical records, test results, referrals, copays). Manages physician new patient IDX schedules, ensures appropriate preparation of new patient charts and information 48 hours prior to date of new patient visit or services.
Manager, Legal & Executive Administration TerraCycle IncManager, Legal & Executive AdministrationTrenton, NJOperating in 20 countries, including 12 in Europe, TerraCycle works with manufacturers, retailers and end users to implement turnkey recycling programs through a range of public-facing services for hundreds of everyday waste streams that other waste management companies are unable to recycle. This role will serve as a key administrative support for the legal and executive departments and requires a proactive administrative professional capable of overseeing reporting cycles, managing corporate entity standing, and acting as the primary administrative point of contact for investors and shareholders.
Office Representative Durco ConstructionOffice RepresentativePhiladelphia, PennsylvaniaThe ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Superior interpersonal skills with the ability to interact with employees at all levels of the organization including C -level executives.
Senior Benefits Specialist - 3rd Party - Group Health Benefits Administration Midatlantic Employers' AssociationSenior Benefits Specialist - 3rd Party - Group Health Benefits AdministrationPhiladelphia, PAThis role blends strategic consulting, operational oversight, and data-driven client guidance to ensure exceptional service delivery and long-term client success. The ideal candidate brings deep experience in large-group health benefits, excels at navigating complex operational environments, and can translate data into actionable insights.
Specialist, Administration Center American AirlinesSpecialist, Administration CenterPhiladelphia, PAOur 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. + Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable Strong interpersonal, written and verbal communication skills with all levels, to include the ability to articulate and educate the Admin Team with training and patience.
NewAssociate Director of Finance and Administration, Penn Arts & Sciences University of PennsylvaniaAssociate Director of Finance and Administration, Penn Arts & SciencesPhiladelphia, PA$92,592–$110,000 / yearLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The position will have the following responsibilities: Directly responsible for the overall financial management of the McNeil RBO, including developing the annual budget, forecasting, monthly reporting, purchasing and procurement, Service Center invoicing, and reconciliation and audit functions.
NewTechnical Learning Metrics and Evaluation Specialist II, GMP Training Administration Iovance BiotherapeuticsTechnical Learning Metrics and Evaluation Specialist II, GMP Training AdministrationPhiladelphia, PennsylvaniaMental : Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines. Develop dashboards enabling the Technical Learning team to track capacity, resource availability, workload distribution, and competing priorities across training operations, reporting, evaluation, compliance support, and continuous improvement activities.
NewOffice Assistant /Outpatient Clinic/Full-time Employment/Pennsylvania Harmony United Psychiatric CareOffice Assistant /Outpatient Clinic/Full-time Employment/PennsylvaniaPottstown, PennsylvaniaOur team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform.
Director of Administration Temple UniversityDirector of AdministrationPhiladelphia, Pennsylvania$58,850–$95,000The position works closely with the Provost's leadership team to ensure the Provost's schedule aligns with institutional priorities and oversees the preparation, tracking, and coordination of briefing materials for meetings, events, and public engagements. Working in a fast-paced environment, the Director manages complex administrative responsibilities, prioritizes issues directed to the Provost, and exercises sound judgment and discretion when handling sensitive information.
Tax Administration Manager Aprio Technologies, Inc.Tax Administration ManagerPhiladelphia, PAAprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services. Integrate administrators from newly merged offices, including onboarding into firm systems and workflows, data transition support, and assessment of training/readiness gaps.
Deputy Executive Director of Election Administration City of Philadelphia PADeputy Executive Director of Election AdministrationPhiladelphia, PA$90,000–$100,000 / yearJoin the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!*The successful candidate must be a city of Philadelphia resident within six months of hireEffective May 22, 2023, vaccinations areno longer requiredfor new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. The Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws.
Claims Analyst, Settlement Administration RG/2 Claims Administration LLCClaims Analyst, Settlement AdministrationMIDDLE CITY WEST, PARG/2 is seeking a Claims Analyst who will be responsible for handling data entry of claimant information, claim review, report processing and reconciliation, updating and maintaining the firm’s database and document management systems, electronic and telephonic communication with claimants, claim payment distribution activities, and assisting in the preparation of periodic reports to courts and counsel. We believe balanced judgment, common sense, initiative and the capacity to confront a variety of situations are essential traits of a successful employee.
Service Delivery Center - EY Comply, Fund Administration, Accounting - Analyst Ernst & Young Global LtdService Delivery Center - EY Comply, Fund Administration, Accounting - AnalystManayunk, PA$50,200–$102,500 / yearIf you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com. As an Analyst, you will work in one of our Service Delivery Centers that is made up of high-performing US-based resources, who work closely with our experienced client serving professionals, to deliver project-based work and managed services to our US-based Financial Services clients.
Adjunct, Pharmaceutical Marketing and Healthcare Administration Saint Joseph's UniversityAdjunct, Pharmaceutical Marketing and Healthcare AdministrationPhiladelphia, PANotice to Out of State Applicants: Saint Joseph's University may only consider applicants from Pennsylvania, New Jersey, New York (not including New York City zip codes), and Delaware (Delaware residents for positions with over 50% work time on a SJU campus). We seek candidates with a demonstrated interest in areas associated with pharmaceutical management, healthcare administration, healthcare information technology, health policy, data analysis techniques, health insurance design, or value-based care reimbursement.
Office Administrator - Temporary Caliber HoldingsOffice Administrator - TemporaryMullica Hill, New JerseyAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Deputy Executive Director of Election Administration Philadelphia International AirportDeputy Executive Director of Election AdministrationPhiladelphia, PA$90,000–$100,000 / yearThe Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.
NewProgram Assistant – District Office - Special Service #36223 Join Delaware SchoolsProgram Assistant – District Office - Special Service #36223Wilmington, DEThe successful candidate will possess strong organizational, communication, and customer service skills and demonstrate the flexibility to support multiple departments while delivering accurate, efficient, and confidential administrative services. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Avenue, Newark, Delaware 19702; Telephone: (302) 552-2600.
NewQuality Administration Clerk (Full Time) Piper Aircraft IncQuality Administration Clerk (Full Time)Wilmington, DEAssist with administrative functions of CORE Inspection such as printing re-work orders, printing NCMR forms, and routing parts to the appropriate departments as necessary for rework or stocking in the correct storage location. Two year educational / vocational training in aerospace manufacturing and administration practices, and three to five years Quality Assurance or manufacturing experience, or equivalent combination experience and education.
Medical Assistant (Home Care Office) All American Home Care LLCMedical Assistant (Home Care Office)Philadelphia, PAWe are seeking a reliable and detail-oriented Medical Assistant to support both clinical and administrative operations in our home care office. This role is a key part of our team, ensuring patients and caregivers receive efficient, professional, and compliant service.
Manager, Pension Calculation Administration Willis Towers Watson PLCManager, Pension Calculation AdministrationPhiladelphia, PA$75,000–$110,000 / yearWTW provides a competitive benefit package which includes the following (eligibility requirements apply): Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program). Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors.
Front Office Assistant Miracle-EarFront Office AssistantDoylestown, PA$37,440–$43,680Individuals with experience in office administration or customer service as a front desk receptionist, clinic coordinator, medical receptionist, or front desk agent, would be a good fit for this role. For 75 years, Miracle-Ear has led the way in innovation and customer service, helping over 50 million people with hearing loss.