NewPayroll Tax Administrator Vaco LLCPayroll Tax AdministratorMarlborough, MA$70,000–$85,000Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewAccounts Payable Administrator Vaco LLCAccounts Payable AdministratorBraintree, MA$25–$28Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewOffice Manager Vaco LLCOffice ManagerBoston, MA$30–$35Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewSenior Benefits Administrator - hybrid Element CareSenior Benefits Administrator - hybridRoslindale, MA$80,000–$97,000 / yearThe Senior Benefits Administrator partners closely with Human Resources, Finance, vendors, and employees to deliver high-quality benefits services and support. Lead the day-to-day administration of all employee benefits programs, including medical, dental, vision, life insurance, disability, retirement plans, wellness initiatives, and other voluntary plans.
Office Administrator Beacon Hill Staffing GroupOffice AdministratorWaltham, Massachusetts$25 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Contracts Manager Sparks GroupContracts ManagerAttleboro, MA$120,000–$160,000 / yearThis role requires a balance of direct portfolio management, team mentorship, and strategic partnership with program leadership to ensure programs successfully transition from development into full-scale production. Job Summary/Company : Sparks Group, partnered with a security and defense organization, is in search of a seasoned leader to oversee a team of contract professionals dedicated to complex hardware development and production initiatives.
Fleet Management Administrator Beacon Hill Staffing GroupFleet Management AdministratorNorwell, Massachusetts$24–$26 / hourFull timeThis role supports a high‑volume fleet maintenance operation and works closely with internal operations teams and third‑party vendors to coordinate repairs, track maintenance activity, and manage related administrative processes. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Office Manager Beacon Hill Staffing GroupOffice ManagerBeverly, Massachusetts$40–$45 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing Boston-area investment firm is seeking a polished and highly organized Executive Assistant / Office Manager to support senior leadership and ensure smooth day-to-day office operations.
Engagement Coordinator and Office Administrator True Capital Partners, LLCEngagement Coordinator and Office AdministratorBoston, MAOrganize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours. Minimum of 3 years experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar type of role.
Office Administrator- Part Time Forward Air CorpOffice Administrator- Part TimeEast Boston, MAForward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base.
Office Administrator Daley and AssociatesOffice AdministratorBoston, MA$26–$28 / hourThe Office Administrator will be responsible for supporting office operations including, managing reception, handling internal and external communications, overseeing office equipment and office supplies and managing vendor relations. We are currently seeking candidates for an Office Administrator opportunity at a highly successful telecommunication company located in Boston, MA.
Assistant Office Administrator Daley and AssociatesAssistant Office AdministratorBoston, MA$24–$26 / hourThis role is responsible for overseeing front desk operations, office administration, vendor coordination, and facilities support, while also providing administrative assistance to leadership and delivering exceptional service to both internal and external stakeholders. The Assistant Office Administrator will be the first point of contact for employees, visitors, and vendors, serving as the face of the organization and helping to maintain a professional and welcoming office environment.
NewOffice Administrator VPNE Parking SolutionsOffice AdministratorBoston, MAThe Office Admin's focus is on organization of documents and workstation, attention to details written or typed, and ability to multitask will contribute to the efficient functioning of the office. Qualifications: Years of Experience: 1 year as office administrator, office assistant or similar role.
Office Administrator The Hatch GroupOffice AdministratorPlainville, MassachusettsFrom paving and pavement preservation to snow and ice management, we’ve grown into one of the Northeast’s leading commercial asphalt and facilities companies — and we’ve done it without losing the family-owned, hard-working roots we started with. Reporting to office leadership, you’ll keep our front office running smoothly and make sure every visitor, caller, and employee feels looked after from the moment they walk in or pick up the phone.
Engagement Coordinator and Office Administrator True PlatformEngagement Coordinator and Office AdministratorBoston, MassachusettsProficient skills using Apple and G-Suite Consistent record of handling numerous projects and competing demands with quick timelines and daily/weekly deliverables We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours.
Office Administrator/Receptionist Industrial CommunicationsOffice Administrator/ReceptionistMarshfield, MassachusettsWorks with employees to develop regular gatherings and office events and helps with planning and executing annual employee events, including holiday party, summer party, holiday meat distribution to employees, and free lunch Fridays. Industrial Communications, located at 40 Lone Street, Marshfield, MA 02050, is an established and diverse wireless communications company, providing powerful communications solutions to businesses, public safety and government throughout New England and South Florida.
Administrator, Office Simon Property Group IncAdministrator, OfficeManchester, NHPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner.
Office Administrator Blue Castle AgencyOffice AdministratorBoston, MassachusettsThis role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating moving parts, and takes pride in keeping the office organized and efficient. The Office Administrator keeps the office running smoothly and ensures customers receive timely, professional service.
Office Administrator The Hatch Group, Inc.Office AdministratorPlainville, MAFull timeFrom paving and pavement preservation to snow and ice management, we’ve grown into one of the Northeast’s leading commercial asphalt and facilities companies — and we’ve done it without losing the family-owned, hard-working roots we started with. Reporting to office leadership, you’ll keep our front office running smoothly and make sure every visitor, caller, and employee feels looked after from the moment they walk in or pick up the phone.
Showroom Office Administrator Lumber ContactsShowroom Office AdministratorMaynard, MaynardManages order process in Bistrack, including inputting the orders, checking acknowledgments, and receiving the orders. Present a friendly and accommodating atmosphere, helping our customers determine their needs and facilitate their request efficiently and accurately.
Dental Front Office Administrator – Join Our Growing Team in Manchester, NH Haus Of DentistryDental Front Office Administrator – Join Our Growing Team in Manchester, NHManchester, New HampshireWe are a patient-focused dental practice dedicated to excellence in both dentistry and customer care. We are looking for a friendly and detail-oriented Front Office Administrator to be the welcoming face of our practice!
NewOffice Administrator RA Capital ManagementOffice AdministratorBoston, MassachusettsFrom helping them recruit talent to helping them recruit patients for their studies to helping match them to strategic partners and even going to Washington to win reforms, RA Capital’s large team has people with nearly every relevant expertise one might need to turn an idea into a cure that actually helps people. Under the guidance of the Director of Office Services & Administration, oversee the day-to-day operations of the Boston office, taking ownership of its appearance, functionality, and overall workplace experience while proactively identifying opportunities for continuous improvement.
Office Administrator - Full-Time, W2! West Shore Home, Inc.Office Administrator - Full-Time, W2!MAAs our nationwide growth accelerates, our Operations team in Boston-Andover plays a key role in driving forward our mission of Bringing Happiness to Every Home by delivering a five-star experience for our customers who require a post-installation service. What started as a local window & door replacement company in a small Pennsylvania suburb has grown into a technology-enabled home improvement powerhouse with over 2,500 employees across 16+ states.
Office Administrator Russian School of MathOffice AdministratorNewton, MAThe primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care.
ICP: Front Office Administrator Elevated ResourcesICP: Front Office AdministratorAndover, MassachusettsKey Responsibilities: Filing & Document Management Maintain organized physical and digital filing systems for invoices, purchase orders, production documents, and other plant records. Invoice Processing Receive, date stamp, and verify incoming invoices; enter invoice data into the accounting or ERP system; route invoices for approval as needed.
CDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorBoston, MA$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Collections Representative & Office administrator Industrial CommunicationsCollections Representative & Office administratorMarshfield, MassachusettsCollects delinquent accounts by locating and notifying customers with delinquent accounts; establishing repayment schedules through contacts with customers by phone, email or mail. Crosstrain in related areas to provide support when needed.
Senior Executive Administrator, Office of the EVP for Finance & Administration Brandeis UniversitySenior Executive Administrator, Office of the EVP for Finance & AdministrationWaltham, MA$44.20–$47.50 / hourBachelors degree (or equivalent experience) with 5-8+ years of executive-level administrative support • Experience supporting senior leaders (SVP level or above preferred) • Exceptional organizational and prioritization skills • Strong judgment and ability to handle confidential information with discretion • Clear, professional communication skills • A proactive, service-oriented mindset with high attention to detail. You will: • Enable executive leaders to focus on strategic and fiduciary priorities • Serve as a central hub of communication and coordination across the university and external partners • Bring structure, clarity, and precision to complex workflows and high-level operations.
Part-time Senior Executive Administrator, Office of the EVP for Finance & Administration Brandeis UniversityPart-time Senior Executive Administrator, Office of the EVP for Finance & AdministrationWaltham, MassachusettsIn this highly visible, part-time role, you will be a trusted partner—ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels. We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer.
Front Desk Administrator Team Sunshine Construction, LLCFront Desk AdministratorHudson, MAFull timeRanked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. Assist other departments as needed, including but not limited to: Supporting the service department by contacting Enphase and SolarEdge for issue resolution.
Athletics Department Administrator Babson CollegeAthletics Department AdministratorWellesley, MA$29.34–$32.60 / hourThis position is also responsible for managing departmental projects related to Athletics and Recreation that are administrative in design, managing relationships with a variety of campus services for the betterment of student-athletes, and providing general administrative support acting as office manager and key support staff for the Department of Athletics and Recreation. Responsible for serving as office manager which includes: sorting mail; answering telephones; ordering office supplies; contacting campus representatives for computer, telephone, or photocopier service; ordering food and beverage service for meetings or events; and data entry.
Marketing Administrator Simon Property Group IncMarketing AdministratorBraintree, MAPRIMARY PURPOSE: The Marketing Administrator works closely with the Director of Marketing/Business Development, Office Administrator, and the Mall Manager in the development and implementation of mall marketing programs, executions of community-based programs, and retailer and community relations. • Support administrative elements and approvals of sponsorship/event deals including contracting, deal entry, proof of performance, payment collection, contract renewal, revenue forecasting, and reporting.
Front Desk Administrator Team Sunshine ConstructionFront Desk AdministratorHudson, MassachusettsRanked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. Assist other departments as needed, including but not limited to: Supporting the service department by contacting Enphase and SolarEdge for issue resolution.
NewHome Office Coordinator Benchmark Senior LivingHome Office CoordinatorWaltham, MAWork with Human Resources Department on Length of Service awards to obtain quarterly recipients names, process congratulations cards for CEO's signature, send email to recipients following the meeting with catalog to select Length of Service Award, collect all orders from associates and submit to Stran for processing. Senior housing has consistently ranked among the top three real estate sectors for long-term investment returns, and with the Baby Boomer 80+ population projected to grow over 5% annually through 2030, demand is surging.
Office Manager North East LIncolnshire CouncilOffice ManagerCambridge, MA$29,540–$32,061 / yearContact for informal discussion: If you have any queries regarding the role or application process, please contact Tamsin Baker, HR Administrator at Cambridge Park Academy via tbaker@cambridgepark.het.academy or Tel: 01472 230110. You will be joining a friendly and supportive administrative team, playing a key leadership role in ensuring the smooth and efficient running of the school office.
Site Administrator Volker WesselsSite AdministratorPlymouth, DevonPart of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.
Project Administrator Lincoln Property CompanyProject AdministratorBeverly, MassachusettsOffering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. The Project Administrator supports the Project Management team by ensuring all administrative tasks required for client construction projects are completed efficiently from project inception through close-out.
Project Administrator Suffolk Construction Company IncProject AdministratorBoston, MASuffolk - America's Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
Appeals Administrator I MTCAppeals Administrator IBoston, MassachusettsDuties may include docketing new appeals in the appellate case management system; reviewing paper and electronic submissions of various document types to determine their conformity with court rules for timeliness, accuracy, and completeness; scanning, naming, and storing records in the document management system; and docketing all filings, orders, and decisions from the inception of an appeal until it has concluded. Specialized duties or activities include the identification of the appropriate next steps for each filing or order; appropriate coding and setting of any confidentiality designation; taking any necessary action to ensure that appeals proceed efficiently; and providing customer service to the public, litigants, attorneys, and court personnel in person, electronically, or by phone.
Case Administrator I - Central BMC MTCCase Administrator I - Central BMCBoston, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Departmental Mission Statement: Given our unique responsibility to advance the fair administration of justice, the Boston Municipal Court Department is devoted to the rule of law through the conscientious and expeditious resolution of disputes, with a commitment to restoring the human spirit through correction, education, respect and compassion by committed and dedicated professionals utilizing best practices in a manner that inspires public trust and confidence.
NewCase Administrator I - Dedham District Court MTCCase Administrator I - Dedham District CourtDedham, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Position Summary: Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Boston, MassachusettsIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
Case Administrator I - Peabody District Court MTCCase Administrator I - Peabody District CourtPeabody, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law.
NewCase Administrator I - Brockton District Court MTCCase Administrator I - Brockton District CourtBrockton, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Position Summary: Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition.
Case Administrator I - Marlborough District Court MTCCase Administrator I - Marlborough District CourtMarlborough, MassachusettsMay provide assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; • Pulls daily lists and provides support to judicial lobby concerning cases; • Sends out notices to various parties and attorneys; • May perform cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. Position Summary: Performs entry-level case processing for the court from the entry of the case documents and exhibits into the system, the updating and input of information pertaining to court appearances, through the final disposition.
NewLead Case Administrator I - Middlesex Superior Court MTCLead Case Administrator I - Middlesex Superior CourtWoburn, MassachusettsAids in court sessions, including arranging for required papers, documents, and exhibits, marking dockets and case papers, pulling cases and preparing court lists, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs various administrative tasks, including maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, docketing and resulting cases, and assisting with scheduling motions and other proceedings.
Patent Client Services Administrator Fenwick & West LLPPatent Client Services AdministratorMA$94,000–$141,250 / yearAssist with the drafting and e-filing of various legal documents in the U.S. Patent & Trademark Office (PTO) related to patent prosecution of applications including, but not limited to, office action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, appeal briefs, corrected drawings, assignment recordations, post-grant proceedings and other documents as required. The Patent Client Services Administrator will ensure quality service and will maintain a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by ensuring effective and efficient workflows and working ahead of all deadlines.
NewBranch Administrator Manager BlueLinx Holdings IncBranch Administrator ManagerBellingham, MA$66,000–$85,000 / yearHeadquartered in Marietta, Georgia, we have over 2,000 associates and distribute our comprehensive range of structural and specialty products to approximately 15,000 national, regional, and local dealers, as well as specialty distributors, national home centers, industrial, and manufactured housing customers. BlueLinx also offers a comprehensive benefits package including health care, dental, vision, life and disability insurance starting the first day of the month, 15 days of paid time off that start accruing your first day, and 8 paid holidays per year.
Appeals Administrator I Massachusetts Court SystemAppeals Administrator IBoston, MADuties may include docketing new appeals in the appellate case management system; reviewing paper and electronic submissions of various document types to determine their conformity with court rules for timeliness, accuracy, and completeness; scanning, naming, and storing records in the document management system; and docketing all filings, orders, and decisions from the inception of an appeal until it has concluded. Essential Functions and Responsibilities: Initiates appeals in the court's single justice and panel sessions, including receiving records of the originating trial court or agency, related filings, court fees or waiver requests, determining appropriate appeals type and nature, making docket entries, and sending notices.
US LBM Executive Administrator US LBM Holdings LLCUS LBM Executive AdministratorBoston, MA$75,000–$85,000 / yearThe US LBM Executive Administrator ensures efficient day-to-day office operations by providing administrative support, coordinating schedules, managing resources, and maintaining an organized work environment. US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 13,000 employees located throughout the country.