You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. Come join the team that is redefining the irrigation industry.
The ideal candidate will have direct experience with analytics and document control within a construction or engineering office and will provide both technical and administrative support to ensure efficient day-to-day system and user operations.
- Prior experience in hospitality, retail, event planning, or office administration is preferred but not required real estate experience is a plus. Our client, a global real estate firm, is seeking a highly organized and personable Office Administrator to work on site in order to support the operations at their stunning new location in NYC Midtown West.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
Equipment:
QuickBooks (or similar accounting software), Microsoft Excel / Google Sheets, Microsoft Outlook, Adobe Acrobat (PDF management) .
On a typical day you will:
- Manage all office operational functions including delivery of support services by Managers, Legal Assistants (secretarial), Concierge Staff and Office Services (reception, mail, document reproduction and hospitality) .
- Coordinate and oversee on-the-ground Human Resources functions including participating in the interviewing and hiring of professional staff, conducting new hire orientation, conducting bi-annual performance reviews, managing employee relations, salary adjustments, discipline, and separation from employment, and performing other duties as needed; liaise and report in real-time to Human Resources team on employment performance issues .
We are seeking a motivated and outgoing
Office Administrative to join our team.
Qualifications
- High school diploma/GED required, Associate’s degree or administrative training is preferred.