li>Ensures department administrative functions run smoothly; provides direct support to executive director's office activities and functions, as well as assistance to staff when needed, and especially in divisions that do not have administrative help; operates a variety of office equipment; acts as contact for all business machine issues; utilizes various computer applications and software packages; oversees the ordering of supplies and stocking of department; updates and maintains databases; performs special assignments to include research, gathering records for public disclosure, and providing documents for construction claims and/or discovery for litigation; manages project deadlines, files and information for condemnation, cost recovery project, and other issues as needed; serves as liaison for outside counsel for information gathering; coordinates and assists with a variety of department personnel related functions including coordinating personnel process for the department, handling confidential employee information, and ensures new employees have the equipment, software, supplies, and basic information needed to work at Sound Transit; provides basic training to new department administrative support staff; and maintains and updates department training notebook; coordinates staff travel including completion of travel preauthorization form, travel expense claim, and travel card reconciliation; ensures travelers understand Sound Transit travel policy; manages the executive director's office organization and filing, which includes highly sensitive files; ensures compliance with records management policies and procedures; responsible for SharePoint site organization and updates; and plans and organizes department events. Provides support to the Executive Director and others as assigned; serves on a variety of committees as assigned; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.