Project Coordinators Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations Help Director of Project Management evaluate performance of department team members Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency Support Director of Project Management with launch and convention planning Support Director of Project Management with new business initiatives Additional Responsibilities Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management) Responsible for the department needs when the Director of Project Management is not in the office Help interview, train, and orient new department team members to the agency, departments and accounts Communicate effectively and professionally Demonstrate ability to set priorities while handling multiple projects Remain calm despite high pressure situations Project a professional, positive attitude toward peers and clients Foster a positive team atmosphere and establish credibility Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process Help develop ideas to make the project management department and the agency run more efficiently Qualifications College degree preferred Minimum of 4 years project coordination advertising experience Minimum of 2 years supervisory experience Excellent written and oral communication skills Detail oriented Ability to handle multiple projects and deadlines Positive/helpful attitude Biolumina’s Values Open Mind Always ask why—of your teammates, your clients, and yourself. Primary Job Responsibilities Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes: Open job number and job site on blink when requested from account service Prepare and maintain job site on SharePoint to reflect accurate job history Setup and attend all start-up and internal review meetings Develop timelines with input from relevant departments Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important) Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings Schedule and attend pre-mechanical meetings for every print job.