Fairfax, Virginia20 days ago
Obtain bids/quotes and/or prepare and develop appropriate solicitation documents (IFB/RFP) evaluate, analyze, negotiate (when necessary) and award; Prepares purchase orders, negotiate contracts, document cost savings/avoidance, and all associated documentation in a timely and accurate manner; Executes contracts and purchase orders within delegated signature authority and forward for approval, where necessary; Maintains complete documentation of files, review and approve/disapprove PO pricing changes; Conducts and oversees strategic sourcing activities within assigned categories; Strategically reviews all vendor spending within assigned commodities and determine compliance with Mason and State policies and procedures; Leads sourcing activities within commodity and determine with departmental stakeholders how to achieve the ideal combination of service and price; Customer Service/vendor assistance, contract administration, order expediting, receiving, returns, invoice processing and vendor problems; Assists heads of departments and other University leaders with procurement and contractual matters by providing advice, policy interpretation and guidance; Answers questions or advise University customers and/or vendors on procurement processes and procedures to minimize procurement cycle time and to enhance customer service; Acts as liaison between vendors and the University in procurement related matters; Assists vendors on how to conduct business with the University; Advises and encourages SWaM vendors to ce. Performs work at the highest level of difficulty related to the solicitation and execution of complex procurement contracts and review of procurement and material procedures and activities; Conducts procurement activities frequently in excess of $100,000 per procurement; Applies extensive industry knowledge and agency regulations in formulating the most complex term-contracts for the provision of volume goods and services purchasing services through either competitive bid (IFB), competitive negotiation (RFP), Sole Source or Emergency procurement; Uses critical skills and knowledge to determine best method of procurement and handle all procurement transactions within delegated authority; Works independently and exercise considerable discretion and judgment within established procedures and authority/responsibility; Reviews purchase requisitions submitted by University departments for accuracy and completeness; Determines best method of procurement; Oversees and administers RFP's from start to finish ensuring compliance with State Law.