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This position will be responsible for coordinating surgical procedures, obtaining authorizations and referrals for procedures, and ensuring seamless communication between patients, providers, and insurance companies. Schedule necessary pre-operative appointments, testing, imaging, and post-operative follow-up visits for patients.

Overview: We are seeking a highly organized and detail-oriented Surgical Scheduler to join our healthcare client in downtown Portland, ME. This position will be responsible for coordinating surgical procedures, obtaining authorizations and referrals for procedures, and ensuring seamless communication between patients, providers, and insurance companies.Position Details:This position is full-time Monday through Friday (40 hours/week), and is 100% on-site in Portland, ME.This is a temp-to-hire (12-week contract) position that will convert into an official position for the right candidate.Duties:Surgical Scheduling & Coordination<ul><li>Schedule surgical procedures in accordance with surgeon availability, operating room block time, and facility requirements</li><li>Coordinate with network locations and scheduling departments to secure operating room time</li><li>Schedule necessary pre-operative appointments, testing, imaging, and post-operative follow-up visits for patients</li><li>Manage changes to surgical schedules, including cancellations, reschedules, and urgent add-ons</li></ul>Patient Communication & Support<ul><li>Communicate surgery dates, times, locations, and pre-operative instructions to patients clearly and compassionately</li><li>Obtain and review patient demographic, insurance, and clinical information prior to scheduling</li><li>Serve as a point of contact for patient questions related to surgery scheduling and preparation</li><li>Ensure patients understand required pre-operative clearances and documentation</li></ul>Authorization & Documentation<ul><li>Obtain insurance authorizations and referrals for surgical procedures as required</li><li>Verify insurance benefits and coverage related to surgical services</li><li>Ensure all required documentation (consents, orders, H&Ps, prior authorizations) is complete and submitted timely</li><li>Maintain accurate and up-to-date records in the electronic medical record (EMR)</li></ul>Collaboration & Workflow Management<ul><li>Work closely with surgeons, advanced practice providers, nursing staff, anesthesia, and OR teams</li><li>Communicate changes or updates to all relevant stakeholders in a timely manner</li><li>Participate in daily or weekly surgical schedule reviews and block utilization optimization</li><li>Identify and resolve scheduling conflicts or barriers proactively</li></ul>Compliance & Quality<ul><li>Adhere to organizational policies, regulatory standards, and HIPAA guidelines</li><li>Maintain patient confidentiality at all times</li><li>Support quality initiatives related to surgical access, efficiency, and patient satisfaction</li></ul>

Springborn Staffing

Surgical Scheduler

Advanced Practice Nurse (APN)

Anesthesiology

Change Management

Clinical Information

Demographics

Detail Oriented

Documentation

HIPAA (Health Insurance Portability and Accountability Act)

Healthcare

Insurance

Organizational Skills

Patient Confidentiality

Patient Education

Patient Follow-up

Procedure Development

Quality Assurance

Regulations

Schedule Development

Surgical Procedures

Time Management

HaleyMarketing

OTHER

Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. Central Maine Healthcare is an integrated healthcare delivery system serving 400,000 people living in central, western and Midcoastal Maine.

Overview:
Department: CardiologySchedule: Full Time, 40 Hours, 8:30am - 5:00pmFacility: Central Maine Heart and Vascular InstituteLocation: 60 High Street, Lewiston, Maine, 04240 Central Maine Healthcare is an integrated healthcare delivery system serving 400,000 people living in central, western and Midcoastal Maine. CMH's hospital facilities include Central Maine Medical Center in Lewiston, Bridgton Hospital and Rumford Hospital. CMH also supports Central Maine Medical Group, a primary and specialty care practice organization. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. 

Responsibilities:
The Clinic Scheduler is responsible for scheduling, canceling, and confirming patient’s appointments by direct or indirect contact with our customers. Ensures that accurate, complete, and thorough patient demographics are entered into the computer system, and authorizations are secured when applicable.

Qualifications:
1. High school diploma or equivalent.2. Experience in a Hospital or Physician Office setting preferred.3. Knowledge of medical terminology.4. Must possess ability to follow oral and written instructions.5. Must be able to multitask and maintain a high level of confidentiality.6. Strong oral and written communication skills are required in dealing with patients, co-workers, and the public.7. Excellent telephone etiquette skills are required.8. Basic computer skills, understanding of Microsoft windows environment required.9. Working knowledge of office equipment such as copiers, fax machines and other office equipment required. 

Employment Status:
Full Time

Shift:
Days

Equal Employment Opportunity:
Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: <a class="fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn" href="https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf" rel="noopener nofollow noreferrer" target="_blank" title="https://www.eeoc.gov/sites/default/files/2022-10/eeoc_knowyourrights_screen_reader_10_20.pdf">https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf</a>

Central Maine Medical Center

Clinic Scheduler - Cardiology

Access Authorization

Cancer

Cardiology

Clinical Medicine

Communication Skills

Computer Skills

Computer Systems

Copying Machines

Data Entry

Fax Machines

Healthcare Quality

Hospital

Medical Records

Medical Terminology

Microsoft Windows Operating System

Multitasking

Office Equipment

Presentation/Verbal Skills

Primary Care

Telephone Skills

Writing Skills

[AW]-iCims

Perform Job Hazard Analysis and coordinate risk mitigation (such as equipment Lock Out Tag Out, Dig Safe, Fall Plans), and personal protective equipment (PPE) are understood and established to ensure safe job sites for planned jobs. Prioritize Trade’s work to ensure the Plan of the Week (POW) projects are aligned with Production’s critical path activities, and to ensure the crews are working on the right job at the right time.

Job Description:
Maintenance Planning & Scheduling jobs for piping systems for Pipe, Boiler, and Fabrication Crews:<ul><li>Perform Job planning, materials and labor estimating, stakeholder coordination, and scheduling work for repair, installation, and Preventive Maintenance activities.</li><li>Prepares methods, manning estimates, material packages and schedule coordination for completion of jobs.</li><li>Performs technical correspondence with vendors.</li><li>Researches, writes purchase specs, arranges and expedites deliveries, monitors and replenishes inventories for work crews.</li><li>Perform Job Hazard Analysis and coordinate risk mitigation (such as equipment Lock Out Tag Out, Dig Safe, Fall Plans), and personal protective equipment (PPE) are understood and established to ensure safe job sites for planned jobs.</li><li>Assist in new system’s installation planning, and maintenance strategy development.</li><li>Utilizes Computerized Maintenance Management System (CMMS) to manage repair and Preventive Maintenance (PM) Work-order through development, progressing, and completion.</li><li>Occasional direct supervision of jobs and work crews as needed.</li><li>Must be available and willing to work overtime, weekends, and holidays to meet customer project commitments.</li><li>Excellent written and oral communication skills.</li><li>Must be a self-starter, team player, work well with others and have a positive attitude.</li></ul> Key Responsibilities: Safety Leadership:<ul><li>Enforce safety policies and procedures, with a focus on housekeeping and personal safety.</li><li>Lead initiatives to enhance workplace safety and foster a culture on continuous improvement.</li><li>Ensure assigned Crews have physical access to the required safety forms and special procedures required for WO assignments.</li><li>Ensure Jobs on task have been properly vetted with the appropriate level Job Hazard Analysis (JHA) highlighting the work hazards identified the assigned safety envelope.</li><li>Ensure assigned crews are scheduling House-Keeping tasks in the weekly POW for their shops and at their assigned job-sites.</li><li>Enforce BIW’s PPE requirements.</li></ul>Project Execution:<ul><li>Prioritize Trade’s work to ensure the Plan of the Week (POW) projects are aligned with Production’s critical path activities, and to ensure the crews are working on the right job at the right time.</li></ul>Program Controls Management:<ul><li>Manage the overall development of the Plan of the Week for crew’s assigned.  </li><li>Ensure there are labor-hours and job-duration estimates on the WO’s. Ensure accountability of task and goal completion.</li><li>Support Facilities Department metric(s) and established goals.</li></ul>Training and Development:<ul><li>Complete the onboarding training in the first 30 days (procedural awareness and overview of Facilities procedures, and related SPMs).</li><li>Ensure Procedures and Process Controls are well-documented and communicated (with the Work Orders) to the personnel charged with executing the tasks.</li></ul>Team Collaboration and Communication:<ul><li>Work cross-departmentally with multiple functions/organizations in effort to achieve Production goals.</li><li>Collaborate with Project and Functional Managers to mitigate project/job execution delays.</li><li>Partner with Facilities Engineering and Planning group to identify efficiency, cost savings, and reliability opportunities to minimize equipment downtime and mitigate interruptions to Production.</li></ul>Continuous Improvement:<ul><li>Participate in Business Operating System (BOS) principles and productivity enhancements.</li><li>Focus to critical equipment reliability opportunities.</li><li>Focus on the quality of trade’s workmanship to ensure quality standards.</li></ul>

Required/Preferred Education/Training:
Required:<ul><li>High School Diploma or GED.</li></ul>Preferred: <ul><li>Graduate Apprentice or Associate’s Degree.</li><li>B.S. in Mechanical Engineering.</li></ul>

Required/Preferred Experience:
Required: <ul><li>Minimum of 3-years’ technical experience with Machinery maintenance, industrial environment and mechanical aptitude. </li><li>Must have the skill to read and understand schematics, drawings, and technical manuals.</li><li>Basic proficiency with personal computers (Computerized Maintenance Management System (CMMS). Maximo is a plus).</li><li>Working knowledge of Microsoft Word, Excel, Project, PowerPoint, and Access a must.</li></ul>Preferred: <ul><li>Minimum of 5-years' work experience in industrial/commercial setting.</li><li>Minimum of 5-years' of planning and project management experience.</li><li>Minimum of 3-years' supervising in maintenance organization.</li><li>Minimum of 3-years' of resource planning and manpower allocation.</li></ul>

General Dynamics - Bath Iron Works

Facilities Scheduler

Business Solutions

Calendar Management

Computerized Maintenance Management System (CMMS)

Continuous Improvement

Cost Control

Cross-Functional

Equipment Maintenance/Repair

Establish Priorities

Facilities Engineering

Facilities Planning

Hazard Analysis

High School Diploma

Housekeeping/Cleaning

IBM Maximo Asset Management

Maintenance Services

Mechanical Engineering

Metrics

Microsoft Access Database

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Onboarding

Operating Systems

Order Picking/Packing

Organizational Development/Management

Piping

Preventative Maintenance

Process Control Engineering

Program Control

Project Execution

Project/Program Management

Quality Metrics

Risk Management

Safety Process

Safety/Work Safety

Schematics

Set Goals

Strategic Planning

Systems Administration/Management

Team Player

Technical Drawing

Technical Writing

Job Description:
Maintenance Planning & Scheduling jobs for piping systems for Pipe, Boiler, and Fabrication Crews:<ul><li>Perform Job planning, materials and labor estimating, stakeholder coordination, and scheduling work for repair, installation, and Preventive Maintenance activities.</li><li>Prepares methods, manning estimates, material packages and schedule coordination for completion of jobs.</li><li>Performs technical correspondence with vendors.</li><li>Researches, writes purchase specs, arranges and expedites deliveries, monitors and replenishes inventories for work crews.</li><li>Perform Job Hazard Analysis and coordinate risk mitigation (such as equipment Lock Out Tag Out, Dig Safe, Fall Plans), and personal protective equipment (PPE) are understood and established to ensure safe job sites for planned jobs.</li><li>Assist in new system’s installation planning, and maintenance strategy development.</li><li>Utilizes Computerized Maintenance Management System (CMMS) to manage repair and Preventive Maintenance (PM) Work-order through development, progressing, and completion.</li><li>Occasional direct supervision of jobs and work crews as needed.</li><li>Must be available and willing to work overtime, weekends, and holidays to meet customer project commitments.</li><li>Excellent written and oral communication skills.</li><li>Must be a self-starter, team player, work well with others and have a positive attitude.</li></ul>Key Responsibilities: Safety Leadership:<ul><li>Enforce safety policies and procedures, with a focus on housekeeping and personal safety.</li><li>Lead initiatives to enhance workplace safety and foster a culture on continuous improvement.</li><li>Ensure assigned Crews have physical access to the required safety forms and special procedures required for WO assignments.</li><li>Ensure Jobs on task have been properly vetted with the appropriate level Job Hazard Analysis (JHA) highlighting the work hazards identified the assigned safety envelope.</li><li>Ensure assigned crews are scheduling House-Keeping tasks in the weekly POW for their shops and at their assigned job-sites.</li><li>Enforce BIW’s PPE requirements.</li></ul>Project Execution:<ul><li>Prioritize Trade’s work to ensure the Plan of the Week (POW) projects are aligned with Production’s critical path activities, and to ensure the crews are working on the right job at the right time.</li></ul>Program Controls Management:<ul><li>Manage the overall development of the Plan of the Week for crew’s assigned.  </li><li>Ensure there are labor-hours and job-duration estimates on the WO’s. Ensure accountability of task and goal completion.</li><li>Support Facilities Department metric(s) and established goals.</li></ul>Training and Development:<ul><li>Complete the onboarding training in the first 30 days (procedural awareness and overview of Facilities procedures, and related SPMs).</li><li>Ensure Procedures and Process Controls are well-documented and communicated (with the Work Orders) to the personnel charged with executing the tasks.</li></ul>Team Collaboration and Communication:<ul><li>Work cross-departmentally with multiple functions/organizations in effort to achieve Production goals.</li><li>Collaborate with Project and Functional Managers to mitigate project/job execution delays.</li><li>Partner with Facilities Engineering and Planning group to identify efficiency, cost savings, and reliability opportunities to minimize equipment downtime and mitigate interruptions to Production.</li></ul>Continuous Improvement:<ul><li>Participate in Business Operating System (BOS) principles and productivity enhancements.</li><li>Focus to critical equipment reliability opportunities.</li><li>Focus on the quality of trade’s workmanship to ensure quality standards.</li><li>Incorporate the Plan-Do-Check-Act model to ensure sustainment of the improvements established.</li></ul>

Required/Preferred Education/Training:
Required:<ul><li>High School Diploma or GED.</li></ul>Preferred: <ul><li>Graduate Apprentice or Associate’s Degree.</li><li>B.S. in Mechanical Engineering.</li></ul>

Required/Preferred Experience:
Required: <ul><li>Minimum of 3-years’ technical experience with piping repair and installation for compressed air, boiler steam/condensate, or utility services (water/septic) systems.</li><li>Must have the skill to read and understand schematics, drawings, and technical manuals.</li><li>Basic proficiency with personal computers (Computerized Maintenance Management System (CMMS). Maximo is a plus).</li><li>Working knowledge of Microsoft Word, Excel, Project, PowerPoint, and Access a must. </li></ul>Preferred: <ul><li>Minimum of 5-years' work experience in industrial/commercial setting.</li><li>Minimum of 5-years' of planning and project management experience.</li><li>Minimum of 3-years' supervising in maintenance organization.</li><li>Minimum of 3-years' of resource planning and manpower allocation.</li><li>Basic Project Management Skills (PMP or CAPM certification a plus).</li></ul>

Scheduler Jobs in Westbrook, ME

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Scheduler Jobs in Westbrook, ME

Surgical Scheduler Springborn Staffing

Clinic Scheduler - Cardiology Central Maine Medical Center

Facilities Scheduler General Dynamics - Bath Iron Works

Facilities Scheduler, Piping General Dynamics - Bath Iron Works

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