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JobsJobs in New YorkBuffalo, NY JobsAdministration Jobs in Buffalo, NYAdministrative Support Jobs in Buffalo, NYSecretary Jobs in Buffalo, NY
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Secretary Jobs in Buffalo, NY

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    Jobs

    Kaleida Health logo
    New!

    Unit SecretaryKaleida Health

    Williamsville, NY1 day ago
    • $19.19–$28.58 Per Hour

    Kaleida Health's mission is to advance the health of our community, and we believe our diversity, equity, and inclusion (DEI) strategic work is mission- critical for the good of our workforce and the community who need and depend on our care and services. We understand that racism and health inequities stand firmly in the way of advancing the health of our community, and Kaleida Health envisions DEI as the pursuit of equity and restorative justice for every person.

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    New!

    Medical Secretary (Care Assistant Professional)UBMD Neurology

    Buffalo, NY1 day ago
    • $17–$22

    Creates accurate patient records by filing, preparing new charts, placing test and procedure results within the EMR system and ensuring all necessary documentation from other practices are in place prior to patient visits. Schedules/reschedules and confirms appointments in a timely manner, managing the designated provider's schedule, including students and technicians (if applicable).

    Milton Cat logo
    New!

    Receptionist Administrative AssistantMilton Cat

    Tonawanda, NY1 day ago
    • $20–$21 Per Hour

    The Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, as well as performing additional clerical duties. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton CAT can meet your needs!

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    Medical ReceptionistNorthtowns Ambulatory Surgery Center, LLC

    Buffalo, NY13 days ago

    If applicable, confirms the facility notified patient at the time of appointment of out-of-network status, informs patient of estimated amount for facility services, and obtains signed OON Payer Notice. Materials Control/ Financial Awareness:Demonstrates knowledge of the Center's budget endeavoring to reduce waste and ensure cost containment.

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    Medical Receptionist [Day Shift]Orchard Park Veterinary Medical Center

    Orchard Park, NY1 day ago
    • $18–$21 Per Hour

    Answer incoming telephone calls using proper telephone etiquette, direct calls to other team members as . • Welcome clients and patients to the hospital, check in patients, and provide for client and patient comfort .

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    Medical ReceptionistUBMD Ophthalmology / Ross Eye Institute

    Orchard Park, NY30+ days ago
    • $17–$21

    The Medical Receptionist supports front-desk operations by managing patient registration, scheduling, payments, and communication while maintaining professionalism, confidentiality, and excellent customer service in a fast-paced healthcare environment. If you enjoy helping patients and thrive in a fast-paced healthcare environment, we encourage you to apply and join the UBMD Ophthalmology team at the Ross Eye Care Institute.

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    Medical Receptionist TRI Cardio Orchard ParkCatholic Health

    Orchard Park, NY30+ days ago
    • $16.67–$25.01 Per Hour

    Summary: The Medical Receptionist is under the direct supervision of the office manager or practice administrator to optimize patient experience by performing a number of duties, including greeting patients, scheduling patients, bookkeeping, answering and routing calls, accepting payments, and maintaining patient accounts. + Preferred one (1) year experience working within a health care setting in which the primary responsibilities involved the completion of clerical, general office, patient accounting and reception oriented tasks.

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    Medical Receptionist/Call Center RepUBMD Ophthalmology / Ross Eye Institute

    Orchard Park, NY19 days ago
    • $17.50–$21.50 Per Hour

    Responsibilities include greeting and registering patients, scheduling appointments, managing high-volume calls, updating patient information, collecting payments, and supporting day-to-day administrative operations. UBMD Ophthalmology / Ross Eye Care Institute is seeking a professional, patient-focused Medical Receptionist / Call Center Representative to support both front-desk and call center operations across the practice.

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    New!

    Medical Receptionist EveningOvernight ShiftOrchard Park Veterinary Medical Center

    Orchard Park, NY1 day ago
    • $18–$21 Per Hour

    Answer incoming telephone calls using proper telephone etiquette, direct calls to other team members as. • Welcome clients and patients to the hospital, check-in patients, and provide for client and patient comfort.

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    Medical Receptionist [Evening/Overnight Shift]Orchard Park Veterinary Medical Center

    Orchard Park, NY30+ days ago
    • $18–$21 Per Hour

    Answer incoming telephone calls using proper telephone etiquette, direct calls to other team members as. • Welcome clients and patients to the hospital, check-in patients, and provide for client and patient comfort.

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    New!

    Medical Receptionist Day ShiftOrchard Park Veterinary Medical Center

    Orchard Park, NY1 day ago
    • $17–$19 Per Hour

    Answer incoming telephone calls using proper telephone etiquette, direct calls to other team members as. • Welcome clients and patients to the hospital, check-in patients, and provide for client and patient comfort.

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    New!

    Medical ReceptionistDr Frank R Laurri, MD & Associates

    Niagara Falls, NY1 day ago
    • $19–$21 Per Hour

    Provide excellent customer service with professionalism and strong interpersonal skills ensuring a positive experience for patients,vendors and other healthcare team members. Answers direct phone calls addressing patient inquiries , redirecting calls to nursing/provider triaging clinical needs.

    Catholic Health System logo

    Medical Receptionist TRI Ortho HamburgCatholic Health System

    Hamburg, NY8 days ago

    Summary: The Medical Receptionist is under the direct supervision of the office manager or practice administrator to optimize patient experience by performing a number of duties, including greeting patients, scheduling patients, bookkeeping, answering and routing calls, accepting payments, and maintaining patient accounts. Preferred one (1) year experience working within a health care setting in which the primary responsibilities involved the completion of clerical, general office, patient accounting and reception oriented tasks.

    Catholic Health System logo

    Medical Receptionist TRI Multi-Specialty WilliamsvilleCatholic Health System

    Williamsville, NY7 days ago

    Summary: The Medical Receptionist is under the direct supervision of the office manager or practice administrator to optimize patient experience by performing a number of duties, including greeting patients, scheduling patients, bookkeeping, answering and routing calls, accepting payments, and maintaining patient accounts. Preferred one (1) year experience working within a health care setting in which the primary responsibilities involved the completion of clerical, general office, patient accounting and reception oriented tasks.

    Catholic Health System logo
    New!

    Medical Receptionist TRI Multi Specialty BowmansvilleCatholic Health System

    Bowmansville, NY5 days ago

    Summary: The Medical Receptionist is under the direct supervision of the office manager or practice administrator to optimize patient experience by performing a number of duties, including greeting patients, scheduling patients, bookkeeping, answering and routing calls, accepting payments, and maintaining patient accounts. Preferred one (1) year experience working within a health care setting in which the primary responsibilities involved the completion of clerical, general office, patient accounting and reception oriented tasks.

    Catholic Health System logo

    Medical Receptionist TRI Ortho WilliamsvilleCatholic Health System

    Williamsville, NY26 days ago

    Summary: The Medical Receptionist is under the direct supervision of the office manager or practice administrator to optimize patient experience by performing a number of duties, including greeting patients, scheduling patients, bookkeeping, answering and routing calls, accepting payments, and maintaining patient accounts. Preferred one (1) year experience working within a health care setting in which the primary responsibilities involved the completion of clerical, general office, patient accounting and reception oriented tasks.

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    New!

    Administrative Assistant - Part-TimeDENT Neurologic Institute

    Buffalo, NY1 day ago

    Position Summary: The Administrative Assistant to the physician is responsible for enhancing the physician's productivity by handling personal administrative tasks, managing personal schedules, and facilitating communication. When you join the Dent team, you can take advantage of a variety of benefits: Work-Life Balance with Set Scheduling (no overnight shifts) .

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    New!

    Administrative Assistant (Assisted Living)The Depaul group

    North Tonawanda, NY1 day ago

    Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and collections.

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    New!

    Medical Receptionist I - UMC Livingston - 528742The University of Alabama

    Alabama, Alabama6 days ago

    A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made. Additional Department Summary: Performs a variety of functions to create a friendly, welcoming, and well-organized clinical office.

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    New!

    Medical ReceptionistCarrow Street Pediatrics

    Orchard Park, NY1 day ago

    Duties include answering the phones, scheduling patient appointments, checking patients in/out, verifying insurances, accepting patient co-pays, and performing miscellaneous office tasks. Busy Southtowns Pediatrics office seeking outgoing motivated individual to join our growing practice.

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    Medical Receptionist - Patient Experience SpecialistSono Bello

    Buffalo, NY30+ days ago
    • $15.75–$18.90 Per Hour

    Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference.

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    New!

    Imaging Receptionist Per DiemBertrand Chaffee Hospital

    Springville, NY1 day ago
    • $18.15–$19.95 Per Hour

    As a Per Diem member of our Imaging Department, you will be responsible for providing exceptional patient care, ensuring excellent communication, and supporting our medical team with minimal ramp up time and training. Bertrand Chaffee Hospital in Springville, N.Y., a community-governed non-profit organization, is seeking an experienced medical receptionist to join our Imaging team.

    Elderwood logo

    Administrative Assistant/Front Desk CoordinatorElderwood

    Amherst, New York9 days ago

    In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports.

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    New!

    SRO Administrative AssistantThe Depaul group

    Buffalo, NY1 day ago
    • $21–$21.30 Per Hour

    The SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.

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    New!

    Administrative AssistantHospice Buffalo

    Cheektowaga, NY1 day ago

    An Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Adheres to requirements of both CHPC and Hospice Buffalo policies and procedures that are both patient focused (clinical) and organizational focused (administrative); Adheres to HIPPA regulations and policies.

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    New!

    Administrative Assistant Mission AdvancementThe Sisters of Mercy of the Americas

    Buffalo, NY1 day ago
    • $21–$27

    This role requires a highly organized, self-motivated individual who can manage multiple priorities, maintain strict attention to detail, and work independently while supporting a mission-driven team. Rooted in a deep commitment to social justice, mercy, and service, our mission shapes every aspect of our work—including how we engage with donors, partners, and communities.

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    New!

    Administrative Assistant (Assisted Living)DePaul

    Cheektowaga, New York6 days ago
    • $18–$18.30 Per Hour

    Work Environment: Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents. 3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and.

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    New!

    Administrative AssistantMy Place Home For The Homeless

    Buffalo, NY1 day ago

    About Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation.

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    New!

    Administrative Assistant IIUniversity at Buffalo

    Buffalo, NY1 day ago
    • $48,000–$50,000 Per Year

    In this role, Administrative Assistant II will be an integral member in the Office of the Chair within the Department of Medicine, collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement. Data Entering & Tracking Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes.

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    New!

    Administrative AssistantStark Tech Group

    Tonawanda, NEW YORK5 days ago

    We specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.

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    New!

    Remote Administrative Assistant - Entry LevelLink Up Overseas

    Buffalo, NY1 day ago
    Remote

    Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate. Relieves assigned administrator of routine administrative tasks; ensures smooth and efficient operation of the office or section to which assigned.

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    New!

    Administrative Assistant - College of EducationNiagara University

    Niagara University, NY4 days ago

    Its close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge.

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    Estimating Department Administrative AssistantSheridan HR

    Clarence, NY14 days ago

    The Estimating Department Administrative Assistant supports the estimating team by coordinating pre-sale and post-sale processes, managing project documentation, and ensuring smooth communication between customers, subcontractors, and internal teams. This role also assists with change orders, financial tracking, and general office operations, including supporting contractor estimate requests.

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    New!

    Property Administrative AssistantRochester's Cornerstone Group, Ltd.

    Buffalo, New York2 days ago
    • $19–$24

    Cornerstone has also brokered dozens of commercial properties in the region, ranging from professional office space to vacant land to industrial parks, as well as developed multiple commercial properties, from new construction to historic renovation. RCG/CPM is committed to ongoing principles of creating diverse, equitable and inclusive strategies when selecting our employees, collaborating with partners and engaging with tenants at the properties we manage.

    Brookdale Senior Living logo

    ReceptionistBrookdale Senior Living

    North Tonawanda, NY30+ days ago
    • Part-time

    What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff.

    Catholic Health System logo

    Administrative Assistant III Laboratory ServicesCatholic Health System

    Buffalo, NY30+ days ago

    Additionally responsible for coordinating budgetary information, handling capital & operational purchase orders and invoices, assisting in processing contracts, and managing timekeeping duties for laboratory leadership and quality teams. Summary: Primary responsibility is providing complete administrative support, and acting as confidential Administrative Assistant, to the System Director, Laboratory Services & Laboratory management team throughout Catholic Health (CH) as needed.

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    SRO Administrative AssistantDePaul

    Buffalo, New York22 days ago
    • $21–$21.30 Per Hour

    The SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.

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    New!

    Construction Administrative Assistant (On-Site - Buffalo, NY)Delta Sonic Car Wash

    Buffalo, NY1 day ago
    • $23–$27 Per Hour

    Due to the high degree of interaction with others, the Construction Administrative Assistant is expected to have excellent interpersonal communication skills, both written and verbal. With flexible schedules, team member discounts, scholarship opportunities, and fun recognition programs, Delta Sonic offers a variety of career paths for you to grow with us.

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    New!

    Medical Office Administrative Assistant (35163)Buffalo Hearing & Speech Center

    Buffalo, NY1 day ago

    Day to day duties include placing orders for Durable Medical Equipment (DME), obtaining all required paperwork for insurances, receiving DME, completing billing and documentation processes for DME in the electronic patient health records. This position is responsible for supporting for the Audiology Cochlear Implant team and patients while providing excellent external and internal customer service.

    Tekberry logo
    New!

    Part-Time Hybrid Administrative AssistantTekberry

    Elma, NY1 day ago

    This role provides hybrid administrative and coordination support to ensure smooth day-to-day operations, including meetings, travel, and event planning. Tekberry is seeking a part-time Administrative Assistant to support our client, a global leader in precision motion control solutions for aerospace and defense applications.

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    Administrative Assistant- Playter Gardens- Buffalo, NYKMG Prestige

    Buffalo, NY9 days ago
    • $20–$23

    Administrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?

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    Administrative Assistant Playter Gardens Buffalo NYKMG Prestige

    Buffalo, NY1 day ago

    Administrative Assistants are responsible for general correspondence, correspondence with owners and housing agencies, data entry, various reporting, providing support to a select portfolio, training and mentoring team members, and more. Do you want to be part of a team that was rated as one of the top 100 workplaces to be a part of by the Detroit Free Press, five years in a row?

    Kaleida Health logo
    New!

    Administrative AssistantKaleida Health

    Buffalo, NY1 day ago
    • $18.23–$25.07 Per Hour

    Kaleida Health's mission is to advance the health of our community, and we believe our diversity, equity, and inclusion (DEI) strategic work is mission- critical for the good of our workforce and the community who need and depend on our care and services. We understand that racism and health inequities stand firmly in the way of advancing the health of our community, and Kaleida Health envisions DEI as the pursuit of equity and restorative justice for every person.

    Catholic Health System logo
    New!

    Administrative Assistant II LIFE DYouvilleCatholic Health System

    Buffalo, NY1 day ago

    Prepares correspondence, meeting minutes and reports, initiates/maintains filing system and coordinates meetings. KNOWLEDGE, SKILL AND ABILITY: Strong Microsoft Office skill set with a very strong emphasis on ACCESS.

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    Part-Time Sales ReceptionistMilan Laser Hair Removal

    Amherst, NY19 days ago

    Cultivate and nurture lasting relationships throughout their journey, creating a welcoming and supportive environment that encourages ongoing engagement and loyalty. Answer incoming phone calls, schedule and confirm appointments, communicate with clients, and maintain and update client records.

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    Administrative Assistant ITerracon

    Buffalo, NY1 day ago

    Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services.

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    New!

    Administrative Assistant IIBuffalo Federation of Neighborhood Centers

    Buffalo, NY1 day ago

    Approximately 50% of this role is focused on the Rental Supplement Program, including intake and screening of referrals, gathering documentation, tracking participant activity, generating weekly reports, scheduling appointments, and preparing purchase requests. The ideal candidate is a proactive multitasker with strong communication skills who thrives in a fast‑paced environment, works well both independently and collaboratively, and demonstrates professionalism, integrity, and excellent customer service.

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    New!

    Administrative AssistantStarkTech LLC Defunct

    Tonawanda, NY1 day ago

    We specialize in integrating systems, providing energy-efficient equipment and services, and supporting sustainability through innovative technologies like renewable natural gas conversion and energy storage solutions. This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.

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    Administrative Assistant- Auto DealershipParallel Employment

    West Seneca, NY30+ days ago
    • $37,440–$43,680

    The Administrative Assistant will provide support to dealership operations, including customer interactions, data entry, scheduling, and general office administration. Parallel Employment is seeking an organized, proactive, and detail-oriented Administrative Assistant for an Auto Dealership.

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    New!

    Administrative AssistantExperior Financial Group

    Buffalo, NY1 day ago

    This role involves a variety of office tasks, including greeting visitors, answering phone calls, handling mail, managing office supplies, and ensuring a clean, efficient office environment. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced setting.

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