94 Results for

Secretary Jobs in Oakland, CA

Jobs

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Francisco, CA30+ days ago

$40–$55 Per Hour

In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

Livermore, CA21 days ago

Basic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.

Union City, CA21 days ago

Oakland, CA30+ days ago

Remote

$75,000–$85,000
Full-time

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Menlo Park, CA30+ days ago

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

LIVERMORE, CA30+ days ago

$31.71

Facilitate badging for groups and individuals, as well as access processes and/or approvals in coordination with internal organizations such as the Foreign Visits and Assignments Office, Central Clearance, Security Awareness, Office of Investigative Services (OIS), Protective Force Division (PFD), and other Security Organization elements. North Wind Services (NWS) is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy.

San Francisco, CA8 days ago

$38.46–$45.67

The Legal Secretary – Family Law provides administrative support to attorneys and paralegals in family law practice areas including dissolutions, relationship agreements, custody/visitation issues, support disputes, property division, domestic violence proceedings, and adoptions. • Format, proofread, and finalize legal documents for all FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.

San Francisco, CA30+ days ago

$26–$62 Per Hour

Work EnvironmentThe current Firm policy is hybrid–working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change). Sheppard Mullin is hiring an experienced, well-organized Practice Specialist to support litigation attorneys and paralegals in our Labor & Employment Practice Group.

Walnut Creek, CA30+ days ago

Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity. Computer literate – proficient in MS Word; knowledge of case management software; type 70+ wpm.

Oakland, CA30+ days ago

Required Skills & QualificationsRequiredAssociate degree (AA/AS) or certificate/coursework in legal studies, office administration, or related field. The organization is committed to reliable energy delivery, regulatory excellence, and creating a positive, community-focused work environment.

Palo Alto, California30+ days ago

File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Palo Alto, California30+ days ago

San Francisco, CA30+ days ago

If you're looking for a steady role where your litigation experience is valued and your work directly supports a successful legal team, this opportunity offers the consistency and collaboration many legal professionals seek. Youll play an essential role in preparing case documents, managing deadlines, and ensuring the smooth operation of daily litigation tasks.

Walnut Creek, California19 days ago

$48,000–$105,000 Per Year

Successful candidates should have experience and knowledge with e-filing in state and federal court, case management, docketing, e-discovery, document review, exhibit preparation, attention to detail and excellent organizational skills. Overview: Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 States, has an immediate opening for a Legal Secretary in its San Francisco office.

San Francisco, CA30+ days ago

$101,500–$125,000

Manages the lifecycle of work matters by assisting attorneys in engaging new clients, opening new matters and coordinating the conflicts process, drafting engagement letters, communicating with clients, monitoring client metric reports, maintaining client budgets, managing the monthly client billing process, and coordinating the matter closeout process. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers.

New!

Walnut Creek, California4 days ago

Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. Overview: The Walnut Creek, CA office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a highly skilled legal secretary with civil litigation experience.

Walnut Creek, CA30+ days ago

Acting as a liaison with clients and supporting the attorney's business needs. Opening new matters, managing files, and ensuring compliance with firm protocols.

Oakland, California30+ days ago

$100,000–$114,000

Our client is seeking an experienced Litigation Secretary to support attorneys handling high‑end, complex litigation. If you enjoy supporting attorneys with exciting and complex litigation cases, this is the role for you!

New!

San Francisco, California3 days ago

$27–$33 Per Hour

This role supports litigation attorneys with daily administrative and case-related tasks and requires strong organizational skills, attention to detail, and familiarity with California and federal court procedures. Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.

San Francisco, California13 days ago

$33–$35 Per Hour

The role is ideal for a proactive, detail‑oriented legal professional who thrives in a fast‑paced law firm environment, has a strong understanding of litigation procedures and deadlines, and enjoys being an integral part of a collaborative team. This full‑time, fully onsite position provides comprehensive administrative and litigation support to attorneys handling complex civil litigation matters.

San Francisco, CA30+ days ago

$33.45–$40.13 Per Hour

Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. + Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.

San Francisco, CA30+ days ago

$33.45–$40.13 Per Hour

San Francisco, CA20 days ago

Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. + Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel, and Outlook), electronic health records (EHR), EPIC, and related information systems.

Novato, CA18 days ago

$36.02–$43.22 Per Hour

Department, SLH SEIU Represented Staff: EKG, CCT, or CRAT not required, however, employees must demonstrate understanding of the heart's electrical system and ability to differentiate EKG rhythms with accuracy to the level of competency of recognized certification. ADMINISTRATIVE SUPPORT SERVICES: • Performs a series of specialized clerical and administrative duties by performing a wide variety of clerical tasks and processes; establishes work priorities, and creates documents including letters, memorandums, manuals, and reports.

San Francisco, California30+ days ago

$35–$42 Per Hour

This is an excellent opportunity for an experienced litigation professional looking for a well-compensated onsite role in San Francisco. We are seeking an experienced Litigation Secretary for a replacement assignment in San Francisco.

San Francisco, California30+ days ago

$95,000–$105,000

This role is ideal for someone who thrives in a high‑intensity environment and brings strong organizational skills, impeccable attention to detail, and deep experience with state and federal filings. Prepare documents for state and federal court filings, including pleadings, motions, discovery, letters, and related materials.

San Francisco, California30+ days ago

$35–$50 Per Hour

This role is ideal for an experienced legal secretary or litigation assistant looking to transition into a paralegal‑level position with hands‑on responsibility, mentorship, and exposure to substantive legal work. Interest in developing paralegal skills, including case management, drafting legal documents, organizing discovery, and assisting with trial or hearing preparation.

Redwood City, California30+ days ago

$75,000–$95,000 Per Year

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. About Latham & Watkins: Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy.

New!

San Francisco, California3 days ago

$80,000–$92,000

A respected mid‑sized law firm is hiring an experienced Litigation Legal Secretary to support a busy, high‑level litigation desk. If you're an experienced litigation secretary who wants flexibility without giving up challenging work, apply now.

San Francisco, California24 days ago

$80,000–$110,000

We are working with a respected law firm seeking a Transactional Legal Secretary to support a busy group of attorneys handling sophisticated matters in real estate, corporate, and finance practice areas. This is an excellent opportunity for an organized, detail‑oriented legal professional who enjoys working in a fast‑paced transactional environment.

San Francisco, California30+ days ago

$80,000–$95,000

Maintain electronic and hard‑copy case files, ensure version control, and handle filings through e‑filing systems and document management platforms. * Support billing and budget tracking for litigation matters, including preparing expense reports, monitoring budgets, and assisting with vendor invoices.

Menlo Park, California30+ days ago

$100,000–$115,000

A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support.

Oakland, CA30+ days ago

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

San Francisco, CA30+ days ago

Full-time

Have the following experience or education (or combination of both) to meet minimum qualifications for employment:Six months experience of clerical, office, customer service, or other administrative work that indicates the ability to acquire the knowledge and skills needed to perform the duties of the position. Ansible Government Solutions, LLC (Ansible) is currently recruiting Medical Support Assistants (MSA) to support the San Francisco VA Medical Center located at 4150 Clement St, San Francisco, CA 94121.

SF, CA30+ days ago

We have one of the most state-of-the-art and comprehensive skin-based service lines including laser, light, radio-frequency, reconstructive and cosmetic surgery techniques, Medicare-approved surgery centers and a full-service dermatopathology laboratory. California Skin Institute (CSI) is the largest and fastest growing private dermatology practice in California offering an unwavering commitment to excellence in medical, surgical, and cosmetic dermatology and plastic surgery.

Union City, CA30+ days ago

$21–$22.05 Per Hour

We offer excellent benefits including: medical (100% paid co-payments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more. Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high-quality care by integrating primary care, dental care, WIC support, mental health counseling, community health education, and more.

SF, CA30+ days ago

Answer and screen all main phone line incoming telephone calls, engage the language line (interpreter services) as-needed, and direct all calls to the appropriate team; provide accurate program and services information; monitor the main phone voicemail account and return or direct messages appropriately. Assist center staff & IDT members with administrative tasks as requested, including but not limited to assisting kitchen team with portable meal labeling on bags, assisting clinic staff with paperwork from providers, and assisting transportation with coordinating schedules.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, California15 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

New!

Santa Clara, CA5 days ago

Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. Legitimate emails from @anatomage.com domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email.

Walnut Creek, California29 days ago

$21–$26 Per Hour

When you join usas a Patient Service Representative,you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. Able to thrive in a fast-paced environment, have a knack for prioritizing work with a structured approach, and enjoy providing world-class customer service.

Benicia, CA30+ days ago

$18–$20

In this role, you will manage front desk responsibilities, customer communications, and administrative support functions to ensure smooth office operations. We are seeking a professional, detail-oriented Receptionist to serve as the first point of contact for visitors and callers while supporting daily administrative operations.

Walnut Creek, CA30+ days ago

Full-time

Flourish Research is one of the industry’s most progressive and diversified clinical trial organizations, with strong capabilities across cardiology, metabolic disorders, renal, oncology, CNS, pulmonology, and vaccine research. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status.

San Francisco, CA21 days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Concord, CA30+ days ago

1 year Clerical - Healthcare Environment The Unit Secretary is responsible for providing the department with the clerical support necessary to ensure a smoothly functioning unit. The Unit Secretary works in partnership and collaboration with interdisciplinary team members, toward the end of providing quality patient care and enhanced communication.

Antioch, California12 days ago

Maintain data, generates and formats reports and other documents using full range of computer software skills including spreadsheets, word processing, database management and HER. Our organization offers 50+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

San Francisco, California30+ days ago

We are currently seeking an experienced Veterinary Technician with Receptionist experience to join our team, with an anticipated start date in the first week of February. Required Technical Skills:Proficiency in Avimark software and IDEXX.

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Secretary Jobs in Oakland, CA

Jobs

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Legal SecretaryFisher & Phillips LLP

SecretaryBOLT Staffing

Elementary Building SecretaryMarshall Public Schools

HIgh School Building SecretaryMarshall Public Schools

Litigation Legal Secretary (Defense)Jobot

Legal SecretaryConsultative Search Group

Secretary III – Security Access Specialist (NWS 00886)North Wind Group

Legal Secretary - Family LawJKZ LLP

Litigation Secretary/Practice Specialist I (San Francisco)Sheppard Mullin Richter & Hampton LLP

Legal SecretaryTellus Solutions

Senior Legal SecretaryGTT

Contract Litigation SecretaryNovate Legal Search

Litigation SecretaryNovate Legal Search

SecretaryAvata Partners (a Division of ZOE Holding)

Legal SecretaryGordon Rees Scully Mansukhani, LLP

Legal SecretaryWilmerHale

Civil Litigation Legal SecretaryLewis Brisbois

Spanish Speaking / Legal SecretaryTellus Solutions

Litigation Secretary - Complex Defense LitigationAdams & Martin Group

Litigation SecretaryAdams & Martin Group

Litigation Secretary, Temp-To-Hire - San FranciscoAdams & Martin Group

Unit Secretary, Outpatient Clinic and Hospital Gift ShopSutter Health

Unit SecretarySutter Health

Unit Secretary, NursingSutter Health

Monitor Technician & Unit SecretarySutter Health

Litigation Secretary - SF (temp to hire)Adams & Martin Group

Senior Litigation SecretaryAdams & Martin Group

Litigation Paralegal/Legal Secretary - Family Law, SFAdams & Martin Group

Legal SecretaryLatham & Watkins LLP

Litigation Secretary- Occasional In Office Days!Adams & Martin Group

Transactional Legal SecretaryAdams & Martin Group

Litigation Secretary, Insurance Defense FirmAdams & Martin Group

Legal Secretary/Paralegal, Real Estate/Land UseAdams & Martin Group

Administrative AssistantAllana Buick & Bers

Medical Support Assistant (Medical Receptionist)Ansible Government Solutions

Medical ReceptionistCalifornia Skin Institute Management LLC

Appointment Clerk/Medical Receptionist (Float)Tiburcio Vasquez Health Center

Medical Receptionist ( Vietnamese & English Speaking)Vivo HealthStaff

Bilingual Administrative Assistant (Spanish)Felton Institute

Legal Administrative Assistant- LitigationBallard Spahr LLP

ReceptionistAnatomage, Inc.

Medical ReceptionistNorCal Imaging Centers

ReceptionistBOLT Staffing

Administrative Assistant/Front Desk (Medical Office)Flourish Research

Administrative Assistant – Digital MarketingMatchPointe Group

Clerical Assistant - AdministrativeDiverse Linx

Data Administrative AssistantFelton Institute

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Overnight Veterinary Technician/ReceptionistOcean Avenue Veterinary Practice

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